Procurement Card Process Flow - Mysap™ Supplier Relationship Management - Sap Library 2p1y3h

9/23/2014

Procurement Card Process Flow - mySAP™ Supplier Relationship Management - SAP Library

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Procurement Card Process Flow Purpose In the Enterprise Buyer system, you can specify procurement card as the payment method when purchasing items provided you are using the Materials Management functions in Enterprise Buyer . In addition, you can manage settlements for purchases made using a procurement card, that is, you can transfer the settlement file that the bank or card company sends you to the Enterprise Buyer system to check that the contents are correct and specify assignments. Individual purchases can be subject to approval procedures that use the SAP Business Workflow . See also: Procurement Card Archiving

Prerequisites · · · ·

To specify procurement card as payment method: You must be using the Materials Management functions in the Enterprise Buyer component. You must have entered your procurement card details using the Create transaction. The settlement files are transferred to the Enterprise Buyer System and invoices and transaction figures are transferred from the Enterprise Buyer system to the backend system via the ALE interface. You have set up the ALE distribution model in Customizing for the Enterprise Buyer System and the backend system. Menu path in the Implementation Guide (IMG): Supplier Relationship Management ® SRM Server ® Technical Basic Settings ® ALE Settings (Logical System) · The procurement cards must be set up so that the system can transfer the settlement information from the card company and carry out updates in ing in the backend system. You can use the information on the procurement cards to control the postings in ing and validate the procurement card numbers on the bank’s settlement file. This information also provides an overview of the cards issued, the assignment of cards to employees and an overview of information such as the transaction limit or overall limit of a card and the approval workflow. Menu path in the Implementation Guide (IMG): Supplier Relationship Management ® SRM Server ® Procurement Card

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9/23/2014

Procurement Card Process Flow - mySAP™ Supplier Relationship Management - SAP Library

· In the backend system, ing should be set up and the card company should be created as a vendor. · If you want to create commitments, you must have specified this in Customizing: Menu path in the Implementation Guide (IMG): Supplier Relationship Management ® SRM Server ® Procurement Card ® Manage Commitments

Process Flow 1. You specify procurement card as payment method when creating a requirement coverage request. 2. The settlement data is transferred to the Enterprise Buyer system. 3. At the same time, the system generates an invoice for all purchases that were made using a procurement card. The invoice is updated in s payable ing in the backend system and blocked for payment. The system can then pay the invoice during the payment run. 4. If the value of purchases made using the procurement card exceeds the value specified in Customizing, the system places a work item in the cardholder’s Enterprise Buyer inbox when updating the invoice. The cardholder checks the purchases made and can change the assignment if necessary. 5. If you want the manager to monitor expenditure as well, he or she receives a work item in his or her inbox. When the manager has given his or her approval, the system posts the invoice to a G/L in ing.

The cardholder and the manager cannot reject items. If the settlement data contains errors, you can leave the work item in its current status and take organizational measures. The system always generates the invoice.

Result The transaction figures in ing in the backend system are updated. The system also generates an invoice that it can pay in the payment run.

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