Teknik Tulis Tesis (format Utm) Version 1 93a63

Thesis Writing Techniques technical way MOHD. ZAMRI OSMAN PHD CANDIDATE UNIVERSITI TEKNOLOGI MALAYSIA SKUDAI, JOHOR MALAYSIA EMAIL. [email protected] NO. TEL: 019-9126239

Siri #1 UTM, Skudai

Siri #2 UTM, Skudai

Siri #3 UTM, Skudai

Siri #4 UTM, Skudai

Siri #5 UTM, Skudai

Software Needed  #1 Microsoft Word (version 2010 and above recommended)  #2 Mendeley (article manager. link here http://www.mendeley.com/-mendeley-desktop/)  #3 Microsoft Visio (version 2007 recommended). Note, don‟t worry if your version Microsoft Word is not same as Visio. It‟s compatible

For UTM student, you can original Microsoft product from UTM Dreamspark. It‟s free 2 years subscription (OS, MS Visio, MS Project. link here : http://tinyurl.com/utmdreamspark

Mastering Word tricks in just 3 hours

Microsoft Word (Outline)  These are the things your need to set-up  Margin  Navigation Pane/Document Map Multi-level list  Chapter Heading  Modify Normal setting  Subsection, sub-sub section 

   



Insert Figure, Table, Equation Page break/Section break Page number Table of content (TOC), list of figure (LOF), list of table (LOT) Publishing your thesis

Step 1 SETTING MARGINS, PAPER SIZE

Step 1: Setting Margins, Paper size  This margin is based on UTM Thesis Format (2007)

Left (4cm), right (2.5cm), top (2.5cm), bottom (2.5cm)  Paper size (A4). By default the paper size is „Letter‟  Spacing (1.5 spacing between lines with no space before and after paragraph) 

Step 1.1: Set Margin  Page layout > Margins > Custom Margins…

Step 1.2: Set Margins

Step 1.3: Paper Size

Step 1.4: View gridlines  View > Gridlines

Step 2 NAVIGATION PANE / DOCUMENT MAP

*

THIS IS PART IS VERY IMPORTANT. IT WILL EFFECT YOUR WHOLE DOCUMENT IF YOU DIDN’T MASTER IT.

Navigation Pane  Advantages  Manage large document (in 1 file only)  Shorten searching time  Automatic generate chapter number (CHAPTER 1..2..3..4/ BAB 1..2..3)  Automatic formatted

Step 2.1: View Navigation Pane  View > Navigation Pane

Step 2.2: Multi-level list

If you didn’t set the multi-level list, you will get trouble when inserting the caption number for figure, table and also equation. You will get something like Figure 1: This is my figure or Figure 0.1: This is my figure But for UTM format figure, table represented in;

Figure 1.1: This is my figure

Step 2.2: Multi-level list  Home > Numbering (multi-level) > Multi-level list

style

Step 2.2: Multi-level list  Text “Chapter 1” automatically added into your doc.

Step 2.3: Modify the Heading  Modify Heading 1 setting (font and paragraph

properties) according to UTM Thesis Format  

1.5 Spacing Make sure there is no “add space before and after paragraph”

Step 2.4: Modify “Heading”

Step 2.4: Modify “Heading”

Format > Paragraph

Format > Font

 Your Chapter Heading 1 is already formatted with

ALL CAPS and centered!

 Enter once, and then click on the “Heading 1 style”.

See what will happened  You will get the chapter number is automatically increment (CHAPTER 2) with alignment centered, all caps, font 12pt and Times New Roman.  This will save a lot of your time during thesis writing  Look at the navigation pane entry. “CHAPTER 2” is added

Step 2.4: Modify Normal Setting  Previous slide shows the step 2.2 on modify the „Heading 1‟

style.  Now we modify the „Normal” style. Normal style is the normal setting that Word provide by default. Once you type any content, the FONT will be CALIBRI, with there is “space before and after paragraph”.  We need font “Times new Roman”, font size “12pt”, “justified” content and “no space before/after paragraph”

Step 2.4: Modify Normal Setting  Step is same as in Step 2.3 “Modify the Heading”.

Follow the UTM Thesis format  Right Click on Normal Style > Modify  Font = Times new roman  Font size = 12pt  Font > Paragraph  Don‟t add space before/after paragraph  Line spacing 1.5  Alignment = justified

Step 2.5: Subsection, Sub-subsection  Let say your Chapter 1 outline is; CHAPTER 1 INTRODUCTION 1.1 Overview 1.2 Background of the Problem 1.3 Statement of the Problem 1.4 Purpose of the Research 1.5 Objectives 1.6 Scope 1.7 Significant of the Research 1.8 Research Framework 1.9 Research Organisation

Navigation Pane or Document Map

 CHAPTER 1 = Heading 1  INTRODUCTION = Heading 2  1.1 Overview = Heading 3

…  1.2.3 … = Heading 4  1.2.3.1 … = Heading 5 *Note: for UTM thesis format, the sub section only until level 4 (Heading 5)

Chapter Name (Heading 2)  Enter once after the Chapter Number.  Type Chapter Name, for this example is

“INTRODUCTION‟.  Select INTRODUCTION and then click on “Heading 2” style  Noted that the colour changed. Now, modify the font colour, font size, alignment and also line space as in Step 2.3.

Chapter Name (Heading 2)

Modify Heading 2  Modify Heading 2 according to UTM Thesis Format  Font times new roman, font size 12pt  Centered  All Caps  Noted that, there are “Heading 3” at the right of

“Heading 2”.  Clicking on Heading 3, Word will add Heading 4 and so on.  At the navigation pane, index „introduction‟ added

subsection, sub-sub section  Subsection is the second level, example 2.1.  Sub-sub section is your third level, example 2.1.1.1

subsection, sub-sub section  The step of setting subsection and sub-subsection is

same as in Step 2.3.  Set the Heading number for;   

subsection (1.1) – Heading 3 Sub-subsection (1.1.1) Heading 4 Sub-sub-subsection (1.1.1.1) Heading 5

 Then, modify the style;  Font size = 12pt  Colour = black  Alignment = left  No space before and after paragraph

Step 3 INSERT FIGURE / TABLES AND EQUATION

Insert Figure / Table and Equation  This step highly related to in Step 2.2 Multi-level list.  The figure/table/equation number must according to

the chapter number. For example figure in CHAPTER 1 must in Figure 1.1, Figure 1.2 and so on.  Normally you will insert the figure/table/equation number manually. But, you will put an extra time and effort (scrolling down line by line, page by page)

Step 3.1 Preparing the Figure  For best practise, put your drawing/figure inside the

table.  Insert a 1x2 table (1 column, 2 rows)

 Note the line is appear, we need adjustment by

hiding the line. Set “no border”

Step 3.1 Preparing the Figure

 Your table will be like above. “Show Gridlines” to

view the hidden lines (dotted line).

Step 3.2 Inserting the Figure Caption  Place your mouse below the table (as created in Step

3.1).  References > Insert Caption. Dialog box as shown below appeared

Step 3.2 Inserting the Figure Caption  Click on the “Numbering…”

Step 3.2 Inserting the Figure Caption  Then, check the “Include chapter number” and

change the separator to “.” (period). Then “ok”

Step 3.2 Inserting the Figure Caption  The “Caption” is changed to “Figure 1.1” !!  Click “ok”. See what happened

Step 3.2 Inserting the Figure Caption  You will get something like below;

 Now, modify the “Caption Style”. Right click >

Modify

Step 3.2 Inserting the Figure Caption  Font Times new roman, size 12pt, colour black,

centered alignment, 0pt before and after paragraph, 1.5 lines spacing.  Then select “Figure 1.1” and drag into the second row of the table. Now, your figure is ready. Fuhh!!

Step 3.3 Inserting Table number  Step same as in Step 3.2. Different is the table

caption is at top of the table.  References > Caption. Change the “Label” to “table”. And again, set the “Numbering..” also.

Step 3.3 Inserting Table number  Note, if your insert the caption, the “Table 1.1” is

formatted!

Step 3.4 Inserting Equation number  Use 2x1 table (2 column, 1 row)  Exclude label from caption  Put bracket (), example (2.1)

Step 4 PAGE BREAK / SECTION BREAK

2.6 Page break/ Section break  Page break is for entering new page. Normally, you

will press enter many times until reach to next page. This technique will curse you when doing editing.  Better way is;

Insert > Page break or

Shortcut key = Ctrl + Enter

Section break  Section break is for applying:  different layout style (landscape mode – may be for larger table) or  different numbering style (acknowledgement part and content part)  Note that in thesis, there are two (2) different

numbering styles (i,ii,iii… and 1,2,3…)

Section break  How to set section break?

Page layout > Breaks > Section break (next page)

Step 5 PAGE NUMBERING

Page numbering  There are two (2) styles for numbering (as mention in

page 50 (section break).  Here, we will learn on breaking the thesis into 2 parts – The acknowledgement and content parts  The acknowledgement   

Abstract Table of content List of figure …

 Content  



Chapters Appendix References

Insert tab> Page Number > Top of page > plain number 3  Change the font to Times new roman, size 12pt

Step 6 TABLE OF CONTENT (TOC) LIST OF FIGURE (LOF) LIST OF TABLE (LOT)

Step 6.1 Insert TOC References > Table of content > Insert …

Step 6.1 Insert TOC

Step 6.1 Insert TOC Wallaaa!! This is your TOC

 The TOC is not like UTM format? Best practise, TOC

is the last thing we do after having a thesis draft/proposal.  Create the table (next page), drag and drop  Use techniques hide the lines, show gridlines  Same as for LOT, LOF 

Step 6.2 Insert LOF/LOT/LOE  Reference tab > Caption (Insert table of figures)

 This step can be apply for List of table and list of

equation

Step 6.2 Insert LOF/LOT/LOE

Step 6.2 Insert LOF/LOT/LOE Example of automated LOT with page number

Every time dealing with figure/table/equation (adding or deleting) page number automatic updated. Just right click > update field

Step 7 PUBLISHING YOUR THESIS (PRINTING)

Step 7.1 Printing  Normally you print using Word (.doc/.docx) file and

sometimes in .pdf file.  Did you faced any changes in your thesis file (.doc/.docx)? The alignment changed suddenly.  My tips is convert your final thesis into .pdf file. And be AWARE the “page handling” default is “Extend to fill printable are”.  Change it to “None”, then the format is same as in your thesis file.

Extra CROSS-REFERENCE

Cross-reference  Refers to items such as Headings, figures, and tables

by inserting a cross reference such as, “See Table 6 below” or “Turn to page 8”  Cross reference are automatically updated if the

content is moved to another location. By default, cross reference are inserted as hyperlinks.

Reference tab > Cross reference

Insert Cross-reference

Any suggestion/comment/critique. me at : email: [email protected] Phone: 019-9126239

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