istrative Staff Job Description 28656t

istrative staff job description The istrative staff job description includes elements such as: istrative staff responsibilities, istrative staff skills, istrative staff qualities, istrative staff abilities, istrative staff experience, istrative staff job tools, istrative staff working conditions… Other useful materials for istrative staff career: • istrativemanagement123.com/23-free-ebooks-for-istrativemanagement • istrativemanagement123.com/215-free-istrative-forms • istrativemanagement123.com/top-84-istrative-KPIs • istrativemanagement123.com/top-17-istrative-management-jobdescriptions • istrativemanagement123.com/98-istrative-interview-questionsand-answers

Key duties/responsibilities for istrative staff 1. Uses a computer to type various letters, reports and correspondence. 2. Maintains files and records of reports, correspondence, and contracts. 3. Performs various istrative activities as assigned by the manager. 4. Responsible for preparing reports and correspondence as appropriate. 5. Combines data from several sources in order to type reports and post records. 6. Operates a switchboard. Greets visitors and callers and informs proper employee of incoming call or visitor’s arrival. 7. Computer input and type routine office correspondence, reports, and statistical data. 8. Continuous development through training, mentoring, and performance 9. Individual recognition and awards for achievement, including compensation and promotion

Key job qualifications for istrative staff 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

11. 12. 13.

High school graduate or equivalent plus three years related clerical experience, or Associates degree, plus one year related clerical experience Ability to work in layered electronic files. Ability to work independently as well as a team member. Ability to multi-task with interruptions and help the team deliver under time pressure. Ability to communicate with clients and staff verbally and through written communication. Ability to back up front desk person as needed daily. Ability to file and organize project folders accurately. Must have computer literacy with a strong working knowledge of MS Word, Outlook, Excel and database management. Recognizes that speed is not as important as accuracy - although speed is sometimes required. Organized and detail oriented. Knowledge of grammar, punctuation and spelling rules. Ability to effectively communicate on the telephone and in person.

Format for istrative staff job description A typical job description includes 4 main part as follows: 1. Job information This part includes: job title, reporting relationships, department, job location, manager/supervisor’s title, job code, purpose and objective of the job. 2. List of main task 3. Contents of Job Specifications • Knowledg/education. • Skill requirements. • Experience. • Abilities. Ability include physical ability, metal ability, aptitudes. 4. Contents of working conditions • Environmental conditions • Job hazards / safety • Machine, tools and equipments

KSA model in setting up job description 1. What is KSA model? KSA model is a competency model of individual. KSA is the same KSAO. KSA include Knowledge, Skills and Abilities (also called KSAs model) that an applicant must have to perform successfully in the position.

2. Components of KSA: Knowledge • A body of information needed to perform a task. • For example, Human Resources Knowledge include knowledge of personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. Skills • Skills are the proficiency to perform a certain task. • For example, skill in operating computer peripherals such as printers. Abilities • Abilities are an underlying, enduring trait useful for performing tasks. • For example, oral comprehension – the ability to listen to and understand information and ideas presented through spoken words and sentences.

Materials for istrative staff career: Other useful materials for istrative management that available at istrativemanagement123.com • Top free ebooks for istrative management • Top free tools and techniques for istrative management • Top skills for istrative management • Top free istrative job description templates • 5 steps to writer write an effective istrative job description • 12 tips to write istrative job description • Top 12 tips for career development • Top 9 career path tips • Top 14 career objectives • Top 12 career promotion tips

Useful materials (continue…) • Top 14 career objectives • Top 12 career promotion tips • Top 15 ways to search jobs • Top 7 cover letter samples • Top 8 resume samples • 110 istrative interview questions with answers • 13 types of interview questions and how to solve them • 11 performance appraisal methods (includes appraisal templates and forms) • Top 28 performance appraisal forms • Top 12 salary negotiation tips • Top 9 tips to get high salary

Fields related to istrative staff: The above job description can be used for fields as: construction, manufacturing, healthcare, non profit, advertising, agile, architecture, automotive, agency, banking, budget, building, business development, consulting, communication, clinical research, design, software development, product development, interior design, web development, engineering, education, events, electrical, exhibition, energy, ngo, finance, fashion, green card, oil gas, hospital, it, marketing, media, mining, nhs, non technical, oil and gas, offshore, pharmaceutical, real estate, retail, research, human resources, telecommunications, technology, technical, senior, digital, software, web, clinical, hr, infrastructure, business, erp, creative, ict, hvac, sales, quality management, uk, implementation, network, operations, architectural, environmental, crm, website, interactive, security, supply chain, logistics, training, project management, istrative management… The above job description also can be used for job title levels: entry level istrative staff, junior istrative staff, senior istrative staff…