Intra Company Stock Transport Order Processing 6k5s5y

Table  of  Contents   Introduction  ...........................................................................................................................  2   Configuration  .........................................................................................................................  2   Assign  supply  plant  and  receiving  plant  to  same  company  code  ........................................................  2   Setup  Stock  Transport  Order  .............................................................................................................  3   Define  Purchase  Order  Document  Type  ...............................................................................................  3   Define  Shipping  Data  for  Plants   ........................................................................................................  5   Create  receiving  plant  as  a  customer  ...................................................................................................  5   Create  supplying  plant  as  a  vendor  ......................................................................................................  7   Create  Checking  Rule  ......................................................................................................................  10   Define  Checking  Rule  ......................................................................................................................  11   Assign  Delivery  Type  and  Checking  Rule  ..........................................................................................  12   Assign  Document  Type,  One-­‐Step  Procedure  and  under  delivery  Tolerance  ....................................  13   Define  Allocation  for  Stock  Transport  Orders  (AFS)  .........................................................................  15   Define  Rule  for  Determination  of  Shipping  Point  .............................................................................  16   Test  example  .........................................................................................................................  18   Create  STO  PO  ....................................................................................................................................  19   Create  outbound  delivery  ..................................................................................................................  20   Stock  requirement  list  (MD04)  after  delivery  creation  (Before  PGI)  ..................................................  21   Pick  /  PGI  of  outbound  delivery  ..........................................................................................................  23   Stock  Requirement  List  (MD04)  after  PGI  ..........................................................................................  23   Create  inbound  delivery  .....................................................................................................................  25   Goods  receipt  at  receiving  plant  ........................................................................................................  26    

   

 

Introduction   It’s  often  required  to  transfer  stock  between  plants  in  a  same  company  code.  For  example,  if  one  plant   has  stock,  which  is  required  by  the  other  plant,  you  need  to  have  a  mechanism  in  SAP  to  do  that.  As  part   of   the   SAP   process,   you   should   be   able   to   track   the   stock   in   transit   and   print   all   documents   required   for   that  as  well.  Plant  to  plant  stock  movement  in  SAP  is  known  as  Stock  Transport  Orders  in  SAP  (STO).   Let’s  see  how  we  can  configure  this  STO  process.   Business  Scenario:   Let’s  say  I  want  to  transfer  stock  from  Plant  “A300”  to  Plant  “A301”.  

Configuration   Assign  supply  plant  and  receiving  plant  to  same  company  code   •

Both  supplying  plant  (A300)  and  receiving  plant   (A301)  has  to  be  assigned  to  the  same  company   code  

IMG  Path:  

 

 

 

  Setup  Stock  Transport  Order   Define  Purchase  Order  Document  Type   IMG  Path:    

  •

Standard  SAP  has  delivered  below  PO  types  for  different  purposes;   o For  Intra  company  STO’s  -­‐  UB   o Inter  company  STO’s    -­‐  NB  

Since   our   focus   is   on   Intra   company   (Within   same   company)   stock   transport   orders,   let’s   look   at   the   purchase  order  type  configuration  for  “UB”  

  •

Allowed  item  category  is  “U”  

  This  item  category  should  be  assigned  to  the  respective  purchase  requisition  type  as  shown  below.  

  Most  of  the  stock  transport  order  configuration  is  created  under  below  IMG  path.    

 

IMG  Path:  

   

Define  Shipping  Data  for  Plants   This  IMG  node  is  used  to  assign  the  sales  area  and  the  customer  number  of  the  receiving  plant.     In  our  example,  plant  “A301”  is  the  receiving  plant.  Therefore  we  need  to  assign  that  as  a  customer  here   to  the  plant  “A301”.     Therefore,  before  doing  this  configuration,  we  need  to  define  plant  “A301”  as  a  customer  master.   Create  receiving  plant  as  a  customer   Transaction:  XD01  

  •

Assign  above  customer  to  respective  plant  (Receiving  plant)  in  the  below  IMG  node.  

IMG  Path:  

  •

Select  your  receiving  plant  and  go  into  details  using  

 button  

  •

Assign  the  customer  number  to  the  correct  sales  area  

    Create  supplying  plant  as  a  vendor   Transaction:  XK01   In  our  example,  the  supplying  plant  is  “A300”.  Therefore  I  need  to  create  it  as  a  vendor.   In  the  vendor  master  record,  under  “Purchasing”  option,  I  need  to  assign  the  plant  code.     •

Go  to  Purchasing  Data  view  

  •

Go  to  below  menu  option  to  assign  this  vendor  as  supplying  plant  

 

  •

Save  the  vendor  master  

Create  Checking  Rule   In  order  to  execute  the  availability  check  at  the  supplying  plant,  you  can  create  a  availability  check  rule   in  this  IMG  path.  Alternatively  you  can  use  an  existing  rule  as  well.   IMG  Path:  

 

 

Define  Checking  Rule   In  this  IMG  node,  you  can  assign  above  created  checking  rule  to  the  availability  check  and  configure   settings  of  ATP.   IMG  Path:  

   

 

Eg:  

  Details:  

 

Assign  Delivery  Type  and  Checking  Rule   In   the   below   IMG   node,   you   need   to   assign   the   delivery   type   and   the   checking   rule   that   should   be   determined  based  on  the  supplying  plant  and  purchase  order  type  combination.   In  standard  SAP,  there  are  2  different  delivery  types  available  for  below  purposes.   • •  

Stock  Transfer  Without  Billing  –  NL   Stock  Transfer  With  Billing  –  NLCC  (Eg:  Intercompany  STO)  

IMG  Path:  

  Since  our  example  is  intra  company  STO,  we  need  to  assign  delivery  type  “NL”  for  the  combination  of   purchase  order  type  “UB”  and  supplying  plant  “A300”  

  Note:   For   Intra   Company   STO   process,   asg   a   delivery   type   in   the   above   configuration   is   not   mandatory.  

Assign  Document  Type,  One-­‐Step  Procedure  and  under  delivery  Tolerance   Under  this  IMG  path,  you  can  configure  below;  

 

•

If  the  supplying  and  receiving  plants  belong  to  the  same  company  code,  choose  the  document   type  “UB”.  Physical  stock  transfer  will  be  carried  without  a  billing  document

•

If  the  supplying  and  receiving  plants  belong  to  different  company  codes,  choose  the  document   type  “NB”.  Physical  stock  transfer  will  be  carried  out  with  delivery  and  billing  document  

IMG  Path:  

 

  In  the  same  configuration  you  can  specify,  how  the  logistic  process  should  be  managed  within  SAP.   If  the  business  wants  to  do  the  goods  receipt  as  soon  as  the  supply  plant  outbound  delivery  is  PGI’d,   then  select  the  below  setting.  That  is  known  as  the  one-­‐step  process.  In  that  case,  you  will  not  need  to   do  goods  receipt  for  the  STO  PO.    

  In  case  if  you  want  to  track  the  goods  in  transit,  do  not  select  the  “One-­‐step”  check  box.  In  such  a  case,    will  have  to  manually  do  goods  receipt  for  STO  PO.  

Define  Allocation  for  Stock  Transport  Orders  (AFS)   Below  IMG  node  is  only  relevant  for  IS-­‐AFS  systems  only.  This  is  to  run  the  allocation  run  in  background   for  STO  deliveries  in  the  supplying  plant.  

  You  need  to  create  an  entry  for  the  STO  PO  type,  supplying  plant  combination  

  You  can  achieve  same  in  below  configuration  node  under  AFS  allocation  run  as  well.  

 

Define  Rule  for  Determination  of  Shipping  Point   Under  this  IMG  node,  you  can  specify  how  the  shipping  point  should  be  determined  for  the  outbound   delivery   of   the   supplying   plant.   i,e,   based   on   the   combination   of   plant,   loading   group,   and   shipping   condition.   IMG  Path:  

   

Based  on  the  business  requirement,  set  it  as  plant  dependent  or  storage  location  dependent  shipping   point  determination.  

  Once  above  configuration  is  in  place,  system  will  determine  the  correct  shipping  point  from  below  IMG   setting.   Shipping  condition  is  determined  from  the  customer  master,  where  as,  loading  group  from  the  material   master.  

 

 

Test  example   •

Create  a  STO  PO  from  receiving  plant  (A301)  to  the  supplying  plant  (A300)  

Before  we  create  any  transactional  data,  let’s  look  at  the  existing  stock  situation  in  both  plants:   •

“MMBE”  transaction  for  material  “AW01”  in  Plant  “A300”  (Supply  plant)  

  •

MMBE  transaction  for  material  “AW01”  in  Plant  “A301”  (Receiving  plant)  –  0  Quantity  available  

  Create  STO  PO   Now  let’s  create  a  STO  PO  from  plant  “A301”  to  plant  “A300”.   • • •

Vendor:  Supplying  plant  (A300)   Plant  in  the  STO  PO  line  item:  Receiving  plant  (A301)   PO  Type:  UB  

Refer  below  highlited  fields  in  the  STO  PO.   STO  Purchse  Order  #  -­‐  4500000487  

 

Since  we  have  assign  an  allocation  type  for  this  STO  purchase  order  type  (UB),  the  allocation  takes  place   in  background  automatically.     Create  outbound  delivery    

•

Create  outbound  delivery  from  supply  plant  –  A300  for  this  STO  PO  4500000487

Transaction:  VL10B  

  •

Outbound  delivery  got  created  from  plant  A300.  

  Now  let’s  look  at  the  outbound  delivery  for  more  information.   As  you  can  see  below,  delivery  was  created  for  the  ship  to  party  “A301”  (Which  is  out  receiving  plant).   Delivery  type  determined  as  “NL”  and  the  shipping  point  determined  correctly  as  “A300”  

  Stock  requirement  list  (MD04)  after  delivery  creation  (Before  PGI)     •

Supplying  plant  “A300”  –    

As  you  see  below,  this  STO  PO  is  listed  in  “D”  tab  

     

•

Receiving  plant  “A301”  –    

As  you  can  see  below,  same  STO  PO  is  listed  under  “A”  tab  as  a  incoming  purchase  order  for  plant   “A301”  

     

 

Pick  /  PGI  of  outbound  delivery     • Do  pick  and  PGI  for  this  delivery  –  80000389   Transaction:  VL02N   You  can  configure  output  determination  to  print  your  transport  documents  from  the  delivery  document.   Click  here  to  learn  more  about  output  type  configuration  in  SAP.     Stock  Requirement  List  (MD04)  after  PGI   • Supplying  plant  “A300”  –     As  you  see  below,  our  STO  PO  is  no  longer  listed  under  supply  plant  A300.  

         

•

Receiving  plant  “A301”  –    

Since  we  haven’t  done  the  goods  receipt  at  receiving  plant  (A301),  this  PO  is  still  listed  under  “A”  tab  as   a  incoming  purchase  order    

  If  you  look  at  the  STO  PO  history  tab,  you  will  be  able  to  see  the  movement  type  used  for  this  purpose.  

 

Create  inbound  delivery   Depend  on  your  business  requirement;  you  can  create  an  inbound  delivery  using  this  STO  PO  number.   This  inbound  delivery  is  used  as  an  Advanced  Shipping  Notification  to  the  receiving  plant  (ASN)   Transaction:  VL31N  

     

 

Goods  receipt  at  receiving  plant     • Once  PGI  takes  plant  in  the  supply  plant,  we  can  do  the  goods  receipt  at  the  receiving  plant   Transaction:  MIGO  

  Once  good  receipt  is  completed,  you  can  see  the  stock  is  moved  to  “A301”  plant  as  below  

Author:  Anupa  Wijesinghe   E-­‐Mail:  [email protected]   Website:  www.learnsaptips.com   View  my  profile  in  LinkedIn   Follow  me  on  Twitter       Disclaimer     This   article   is   done   based   on   my   research   and   readings,   unless   otherwise   stated.   The   views   expressed   are  my  own  and  not  of  anyone  else.     Author  accepts  no  liability  for  the  content  of  the  articles  in  this  website  or  for  the  consequences  of  any   actions   taken   on   the   basis   of   the   information   provided.   Using   this   information   is   at   the   s   own   discretion  and  responsibility.