Edi Guidelines 1d311u

EDI Implementation Guidelines Version: Jan. 02

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EDI Implementation Guidelines Volkswagen/Audi

Manual for Volkswagen/Audi suppliers of production material and on-stock non-production material

Note for Y2K see page 4

The latest version of this document can also be found in the VW-Intranet under: http://kdos01.wob.vw.de/edi in the Internet under http://www.vw-zulieferer.de

Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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TOP

Table of Contents Page 1.

EDI at Volkswagen and Audi 1.1. EDI Standards: VDA / ODETTE / EDIFACT 1.2. Overview of the Volkswagen / Audi EDI implementation 1.2.1. Procurement 1.2.2. Delivery Instruction Delivery Instruction 1.2.3. Material delivery 1.2.4. Financial settlement 1.2.5. VW/Audi EDI message implementation matrix 2. The EDI ed business process at Volkswagen/Audi 2.1. EDI in the design and engineering process 2.1.1. Contractual basis 2.1.2. Standards 2.1.3. Data interchange agreement 2.2. EDI in the procurement process 2.3. EDI in the material scheduling process 2.3.1. Delivery Instruction (Forecast / Scheduling) 2.3.2. Short-term scheduling 2.4. EDI in the transport and shipping process 2.4.1. Delivery to Volkswagen/Audi material receiving points 2.4.2. Deliveries to consignment stores (supplier's material) 2.4.3. Deliveries via external supplier warehouses (external service providers) 2.4.4. Direct deliveries (milkrun from Spain) 2.4.5. JiT Deliveries 2.4.6. ŠKODA and SEAT 2.4.7. Carrier involvement 2.4.8. Inclusion of carriers in the AMES-T-Process 2.5. Rules regulating the representation of packages in dispatch 2.6. Loading device control (Container control) 2.7. EDI in the financial settlement process 2.7.1. Invoices 2.7.2. Self-billing invoices Self-billing invoices 2.7.3. Payment / remittance advice 3. EDI Implementation Instructions 3.1. Volkswagen and Audi EDI standards implementation guidelines 3.1.1. Data file name conventions at Volkswagen/Audi 3.1.2. The EDIFACT / ODETTE service segments in Volkswagen/Audi 3.1.3. Delivery Instruction 3.1.3.1. VDA Delivery Instruction 4905/1 3.1.3.2. Delivery Instruction VDA 4905-2 (ODETTE DELINS) 3.1.3.3. Delivery instruction EDIFACT DELFOR 3.1.4. Daily Call-off 3.1.4.1. Daily call-off VDA 4915 3.1.4.2. Daily Call Off EDIFACT DELFOR 3.1.5. Dispatch and transport data 3.1.5.1. Dispatch and transport data - Dispatch Advice VDA 4913 3.1.5.2. Dispatch Data ODETTE AVIEXP V4 3.1.5.3. Dispatch and transport data - EDIFACT DESADV 3.1.6. Consignment stock Information-/ Cumulated Delivery Note Data 3.1.6.1. Consignment stock Information-/ Cumulated Delivery Note VDA 4913 3.1.6.2. Consignment stock / Cumulated Delivery Note EDIFACT RECADV 3.1.7. EDI Shipping List VDA 4912 3.1.8. Transport Information VDA 4921 3.1.9. Transport Label VDA 4902-3/4 and 4902-2 3.1.10. Loading Device Data VDA 4927 3.1.11. Electronic Payment Advice VDA 4907 Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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3.1.12. Electronic Self-billing Invoice VDA 4908 3.2. Code lists and general data items at Volkswagen/Audi 3.2.1. Code lists and identifier tables 3.2.2. VW-specific message orientated data items 3.2.3. Data catalogue for the data interchange with Volkswagen/Audi 4. EDI Communications Equipment at Volkswagen/Audi 4.1. Network service 4.1.1. X.25 multi channel link (Datex-P) 4.1.2. ISDN connection 4.1.3. ENX connection 4.1.4. Value Added Network Services (VANS) 4.1.5. Technical dependencies 4.1.6. Costs 4.2. EDI software for the partner 4.3. Implementation of a data transmission link 4.3.1. Application for an ODETTE code 4.3.2. Application for a network connection 4.3.3. Application for a communication link 4.3.4. Transmission test 4.3.5. Operative processing 4.3.6. Network connections at Volkswagen/Audi - OFTP Parameters 4.3.7. Addressing/routing in Volkswagen Group Attachment 1 EDI operating locations and s in the Volkswagen Group Attachment 2 Volkswagen / Audi EDI data catalogue


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EDI at Volkswagen and Audi

Preface These guidelines describe of the supply cycle process for production material using electronic data interchange (EDI) standards between Volkswagen/Audi and their suppliers. The EDI procedures relate to both production material, general material kept in store and parts. In describing our internal processing, we intend to inform our partners of those routines in Volkswagen/Audi which do influence their internal processing in turn. We also introduce our medium range planning for information exchange (EDI and web applications) in the supply process. The details shown in these guidelines form part of the basis for actual implementation and intensification of the electronic data interchange. All the processes and details which are described here are based on or refer to the VDA recommendations which are worked out and published by VDA, the German Automotive Industry Association (Verband der Automobilindustrie). The VDA also publishes implementation guidelines for ODETTE messages and other ODETTE standards (the ODETTE Transport Label for instance). and for ODETTE subsets of EDIFACT messages. VW also uses EDIFACT messages types which are not based on VDA or ODETTE recommendations. These guidelines give information in of the VDA recommendations, so it is mandatory that these, too, are available when implementing EDI techniques and messages. The VDA recommendations can be ordered from the VDA (Henrich Printers). Documentation ing ODETTE standards may be received from your national ODETTE organisation. The use of EDIFACT-based message types is described in detail in separate message guides. No further documents are needed to understand their structure and contents. Parts of the EDIFACT message guides also apply to Skoda and SEAT. Whenever it becomes necessary, we will inform you of all changes or additions affecting the EDI implementation at Volkswagen/Audi. This will guarantee identical information on both sides and will thus facilitate smooth processing. The guidelines are currently being prepared for publication in the Internet. Note: Should suppliers intend to involve third parties (VANs, clearing centres etc.) when actively exchanging data electronically with Volkswagen/Audi, this has to be announced to Volkswagen/Audi in advance and in writing. Involvement of a VAN is subject to agreement from Volkswagen/Audi. Year 2000 The following resolution by the VDA Working Group on Electronic Business Transactions must be adhered to: the 6-figure data field as used in VDA messages and the old ODETTE message types (DELINS, Ver. 3) is to be retained and must be kept synchronous by both parties of any data exchange. The application systems used must ensure trouble-free processing of data (e.g. for sorting, testing/matching) before and after the beginning of the year 2000.


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EDI - Electronic Data Interchange EDI Trading Partner

Exchange of structured transaction and product data between external partners on the basis of standards

EDI Trading Partner

Network Link File Transfer Softwar e

Communication Standards OFTP/X.25, OFTP/ISDN, FTP/X.435, New >>>OFTP/T.IP (ENX)

Message Standards

EDI Converter

VDA / ODETTE / X.12 / ODETTE-EDIFACT / EDIFACT

File Transfer Software

EDI Converter EDI System

EDI System

Message Types Systems

Del. Instruction / Daily Call-Off / Del. Note / Self-Billing Inv. etc.

Systems

Figure 1: EDI - Definition Top

1.1.

EDI Standards: VDA / ODETTE / EDIFACT

EDI - Electronic Data Interchange relates to the exchange of structured business data (such as Delivery Instruction, Daily Call-off, Dispatch Advice, Self-billing Invoice Message) between independent information systems of business partners, based on message standards (VDA, ODETTE, EDIFACT) and communication standards (ODETTE File Transfer Protocol as used by the European automotive industry). EDI is the pre-condition for lean and efficient business processes with our suppliers of production material and parts and it is essential for good co-operation with our suppliers. EDI will benefit all partners. Volkswagen and Audi expect all suppliers to provide integrated EDI for the total business process. The EDI messages contain fully harmonised information for each step of the process. Suppliers will only realise the full benefit when all messages are fully integrated into their in-house systems.


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Volkswagen/Audi uses the following EDI-Standards: VDA Verband der Automobilindustrie German Automotive Association ODETTE Organisation for Data Exchange by Tele Transmission in Europe EDIFACT Electronic Data Interchange for istration, Commerce and Transport As far back as 1975 the VDA was one of the first big industry associations to initiate the development of message standards in order to improve the communication and the cooperation between manufacturers and their suppliers. In 1978 the Delivery Instruction was the first message to be implemented. By now, 19 message types, EDI protocol agreements, guidelines and recommendations related to the supply cycle process are available. As European trade relations extended, the ODETTE initiative was started in 1984. ODETTE started off with the mission to standardise and to implement the electronic data interchange. In 1986 the EDIFACT Initiative was founded with the objective to set up a worldwide, crossindustry communications standard based on ISO 9735 syntax. EDIFACT/ISO syntax has a variable data structure. ODETTE first developed own messages in compatibility with the EDIFACT/ISO 9735 syntax. Consequently, ODETTE first developed own messages in compatibility with the EDIFACT/ISO 9735 syntax. By 1991, about 25 standardised ODETTE messages with variable record structure had been developed. The migration from the old ODETTE message types to ODETTE/EDIFACT subsets has been largely completed. The VDA is to release recommendations for those subsets which are relevant to the VDA sector. The development of the old VDA and ODETTE messages based on fixed structures is no longer ed. 78

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EDIFACT

ODETTE decision

Subsets ODETTERequirements

ODETTE alt

ODETTE/EDIFAC T

VDA decision VDA Messages old

ODETTE old

VDA Recommend.

Development of new VDA and ODETTE messages with old structures was discontinued for ODETTE subsets of EDIFACT, VDA recommendations for ODETTE subsets in 1994. Figure 2a: Development of EDI standard messages in the VDA


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The standard processes agreed within the VDA are the basis for consolidated and harmonised demands on EDIFACT. The VDA requirements should be implemented via ODETTE to ensure that ODETTE and subsequently the VDA are able extract the information they require from the EDIFACT message. In the form of the Pan European Group (PEG) involved in development of EDIFACT, ODETTE can define official EDIFACT subsets for message standards relevant to the automotive industry. These are subunits of EDIFACT messages in compliance with the mandatory/conditional rules. ODETTE/EDIFACT subsets were published for the first time in the EDIFACT-Directory 95 A. In subsequent steps the VDA will publish recommendations for the use of ODETTE subsets and, if necessary, EDIFACT messages within the VDA sector. Since not all of the subsets defined by ODETTE fully meet the requirements of VW/Audi, we are planning to implement additional messages which comply to the EDIFACT standard, but not the ODETTE subsets from EDIFACT. Since 1994 we have been using the ODETTE message, DELINS, Version 3 as an alternative to VDA 4905. AVIEXP Version 3 will be used alongside VDA 4913 (MAT). Since 1995 ODETTE/EDIFACT subsets are being used in the VW/Audi supply cycle process. In the future expansion of EDI communication we are planning to implement further EDIFACT messages and suitable ODETTE/EDIFACT subsets, if available. We again intend to use EDIFACT-based messages alongside VDA and ODETTE message types. It is planned to keep the VDA and ODETTE message types available after new messages are introduced. At Volkswagen/Audi the "old" VDA message types with fixed data structure will remain in use until they forced out of use by an expansion of data content. 78

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Use of VDA messages at VW/Audi VDA messages with old structure remain available until extension of volume of data require their discontinuation. From 1995 implementation of first ODETTE/EDIFACT subsets, new message types as ODETTE/EDIFACT subsets or as EDIFACT messages From 1993 limited use of ODETTE messages esp. with foreign suppliers as alternative to VDA 4905, 4913

Figure 2b :

ODETTE/EDIFACT

Use of ODETTE old

Use of EDI standard messages at Volkswagen/Audi

The ODETTE File Transfer Protocol (OFTP) has become the accepted protocol for transmitting files. Within Europe OFTP – also known as VDA Recommendation 4914/2 – is also widely used outside the automotive industry. Top

1.2.

Overview of the Volkswagen / Audi EDI implementation


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The following information is to give an overview of the stage presently reached in implementing EDI at Volkswagen/Audi. The table in section 1.2.5. indicates further enhancements as planned, involving additional EDI messages. Other rules governing the supply cycle process at Volkswagen and Audi (e.g. General shipping regulations, Packaging instruction) must also be followed.

1.2.1.

Procurement

There are currently no plans to implement EDI in the procurement cycle.

1.2.2.

Delivery Instruction Delivery Instruction

Volkswagen/Audi - much like other German and foreign car makers - started the electronic data interchange in order to their ordering of production material as one part of the supply process cycle. Prime objectives were the elimination of paper handling and of timeconsuming mail service. More than 1400 suppliers receive the Delivery Instruction (LAB-Lieferabrufdaten) predominantly in VDA 4905 format from Volkswagen/Audi. Since 1993 the Delivery Instruction in VDA 4905/2 format, which is based on the ODETTE message DELINS, is available as an alternative. Starting off the EDI relationship with a partner engaged in the supply process cycle "production material", Volkswagen/Audi will always transmit the delivery instruction first. From the first half of 1999 EDIFACT-DELFOR will be used for the delivery instruction alongside VDA and ODETTE: The Daily Call-off (FAB-Feinabrufe) in VDA 4915 format will only be implemented where the delivery process justifies the use of this message. At present, we are transmitting the daily call-off to more than 350 of our partners. From the first half of 1999 EDIFACT-DELFOR will be used for the daily call-off alongside VDA 4915. The direct delivery process (milkrun deliveries) is used at Volkswagen just in special cases, currently with Spanish suppliers for the Polo production in Wolfsburg. Volkswagen uses the ODETTE/EDIFACT subset CALDEL/DELJIT for the milkrun delivery instruction. CALDEL, another direct delivery process, is used to control direct-from-supplier parts deliveries and in this case supplements the delivery instruction. The Call-off in Production Sequence (PAB-Produktionssynchrone Abrufe) is used only in the specific business processes where systems / components are ordered and delivered in sequence of production (JiT). The VDA 4916 implementations are running out. In the latest JiT installations only the ODETTE/EDIFACT subset SYNCRO/DELJIT is used for PAB and for module-specific forecast data.

1.2.3.

Material delivery

The Volkswagen / Audi logistic business processes require all a complete and fully working EDI data exchange. EDI capability in generating and sending dispatch advice data is expected from all production material suppliers. We require EDI dispatch and transport data for the traditional supply cycle to Volkswagen/Audi material receiving points and for deliveries to consignment stores or external supplier warehouses. For this we expect VDA 4913 version 3 or 4. As an alternative to VDA 4913, Volkswagen and Audi also accept the ODETTE message AVIEXP. From the second half of 1999 EDIFACT-DESADV will be implemented alongside the VDA and ODETTE message types.


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With the introduction of the electronic transmission of dispatch and transport data the only document we will still expect to receive is the Shipping List in VDA 4912 format. The shipping list is to replace the rather elaborate Delivery note Document DIN 4994 and any EDI orientated computerised shipping system can print it on plain paper. We expect the bar coded standard ODETTE Transport Label in VDA 4902 format with all containers and other loading devices to identify the material shipped to Volkswagen/Audi. For consignment store transactions and the JiT process a Cumulated Delivery Note based on Dispatch Advice VDA 4913 will be created at VW/Audi. At VW/Audi the cumulated delivery note is always sent by Volkswagen to the suppliers. Our freight consolidators are included in the information system. They receive the order from the supplier in the form of a forwarding order in the format of VDA recommendation 4922 The freight consolidators receive a copy of the EDI dispatch and transport data from Volkswagen/Audi. Suppliers must agree on an EDI connection with the responsible freight consolidator. For each shipment (e.g. for each lorry) the freight consolidator sends freight data in VDA 4921 format stating all delivery notes belonging to the shipment (e.g. lorry). Most of all, we intend to use the Transport Information VDA 4921 which we receive from our freight forwarders to simplify the receiving routine for direct shipments, i.e. the total shipment on a particular transport unit. The freight data and the dispatch and transport data are used directly for the computer controlled settlement of freight charges. We use the EDI message Loading Device Data in VDA 4927 format to control the stock status and movements of our loading devices. As a minimum, we expect our suppliers to be able to receive and print out the messages sent by us. Each month suppliers receive a stock consolidation report from us. The call for empty loading devices from the suppliers has also been implemented at Volkswagen. As an alternative, the call for empty loading device may be sent via a WEB application. Loading device corrections may only be sent via WEB application.

1.2.4.

Financial settlement

Regarding the automotive supply process, the use of the self-billing invoice has proven superior when paying for material received. By now Volkswagen/Audi and their German suppliers have fully implemented the self-billing invoicing process. Since 1995 our international partners are implementing the self-billing invoice process as well. The invoicing procedure and the transmission of the EDI message VDA 4906 will be terminated. Currently some 350 contractors receive the EDI self-billing invoice VDA 4908. Our objective is to send the electronic self-billing invoice to all our contractors who use EDI. From the second half of 1999 EDIFACT-INVOIC will be used alongside VDA. Volkswagen/Audi will transmit the Payment Advice (Remittance Advice) in VDA 4907 format on special request only. Top


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1.2.5.

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VW/Audi EDI message implementation matrix

Those message types marked (*d) are described in a separate guide. Their definitions can also be ed in a file from the Internet. Message

VDA (old structure)

ODETTE

VDA recommendation VW implementation

Directory VDA recommendation VW implementation

VDA 4905 operative (*d)

DELINS VDA 4905/2 operative

Message type Brief description

Delivery Instruction LAB

Daily Call-off FAB VDA 4915 operative

Call-off KANBAN

EDIFACT identifier ODETTE identifier/directory VDA recommendation VW implementation

DELFOR D97A DELINS V4R0 DELFOR D97A (*d) VW-implementation st from 1 half of 1999 DELFOR D97A DELINS V4R0 D96A no VDA recommendation DELFOR D97A (*d) VW-implementation st from 1 half of 2000 DELJIT D97A no VDA recommendation DELJIT D97A VW-implementation st from 1 half of 2000 DELJIT D95B CALDEL V1R0 VDA recommendation in 1997 DELJIT D95B operative DELJIT D96A

Direct Delivery

Currently only for direct delivery to Wolfsburg Spare Parts direct delivery

CALDEL V1R0 VDA recommendation in 1997 DELJIT D96 A st implementation from 1 half of 1999 DELJIT D96A

For direct-from-supplier parts shipments Synchronised delivery, forecast data (JiT) PAB, REF, SEV Utilisation concept with special JiT-SW

EDIFACT/ODETTE Subsets

SYNCRO V3R1 VDA 4916 To be discontinued!

DELJIT D95 B operative in Group from 1996

Top


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Message

VDA (old structure)

ODETTE

Brief description VDA recommendation VW implementation

Brief description / Directory VDA recommendation VW implementation

Dispatch and transport data MAT

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EDIFACT/ODETTE Subsets EDIFACT identifier ODETTE identifier/directory VDA recommendation VW implementation

DESADV D97A

VDA 4913/2, ff. operative (*d)

AVIEXP no VDA recommendation Implementation with foreign suppliers in preparation

Consignment stocks and JiT process: Cumulated delivery note (TSL) Cumulated delivery note (TSL) VDA 4913/2 operative

RECADV D97A (*d) st implementation from 1 half of 1999 INVRPT

Stock information VW/Audi EDL(external service provider)/consignment store – VW/Audi supplier MAT VDA 4913/2 operative

AVIEXP V5R1 D96A VDA recommendation in 1997 DESADV D97A st implementation from 1 half of 2000 RECADV D97A

STOACT VDA -4930 implementation planned – not scheduled

STOACT

EDI shipping list VDA 4912 operative Transport Label VDA Transport Label VDA 4902/2 to be discontinued

ODETTE-LABEL VDA 4902- 3 / 4(+KLTsmall load container) Implementation requested, computerised processing at Audi

Forwarding order data VDA 4920 VDA 4913 (instead of. VDA 4920) operative

TRINAD AVIEXP (instead of TRINAD) Implementation with foreign suppliers planned

Transport information

IFTMIN D95B TRINAD V1R0

IFSSUM D95B CONSUM V1R0 no VDA recommendation Implementation planned

VDA 4921 operative

Top


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Message

VDA (old structure)

ODETTE

Brief description VDA recommendation VW implementation

Brief description / Directory VDA recommendation VW implementation

VDA 4927

no message available

Packaging data

Stock consolidation report = K Movement notice = B Call for empties = L Invoice

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EDIFACT/ODETTE Subsets EDIFACT identifier ODETTE identifier/directory VDA recommendation VW implementation

INVRPT D96B INVRPT V1R0 (1998) no VDA recommendation

(*d) K and L operative, B planned

VDA 4906

INVOIC no VDA recommendation

to be discontinued

implementation not planned

Payment / remittance advice VDA 4907 operative

REMADV V1R0 (97)

Credit Note VDA 4908 operative

INVOIC D96A INVOIC V4R0 (96) no VDA recommendation yet implementation not planned INVOIC D96A

INVOIC no VDA recommendation implementation not planned

INVOIC D96A SEBINV V5R1 VDA recommendation INVOIC D96A st implementation from 1 half of 2000

Top


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The EDI ed business process at Volkswagen/Audi

2.1.

EDI in the design and engineering process

2.1.1.

Contractual basis

Any design and engineering contract signed by a supplier and Volkswagen/Audi defines the rules and responsibilities which go with CAD/CAM data interchange. The contract also includes the partner's obligation to guarantee confidentiality. All material containing information which relates to activities and procedures within Volkswagen AG is to be safeguarded if public knowledge could cause harm to the company or to the employees. This includes documents, drawings, data files and information models relating to data on planning, development, personnel, finance, purchasing and sales. Confidentiality must especially be guaranteed for all information and documents relating to product development. The contractor is responsible for ensuring that no rules governing confidentiality are infringed. This, too, applies to all of his company working on the project or in a position to gather relevant information. Even if it means to physically segregate the work areas and to implement supervision, it must be assured that only authorised personnel may gain possession of classified material. This also applies to any equipment used for the communication of confidential documents.

2.1.2.

Standards

All CAD/CAM data transmission must be compatible with the systems used within the Volkswagen/Audi process chain so that they may be reproduced and processed further. CAD/CAM contractors/suppliers must be able to receive, process and transmit the neutral CAD formats used by VW/Audi. You can find detailed information on CAD formats used by VW/Audi at: http://www.vw-zulieferer.de ->CAD CAM -> CAD Datenaustausch mit VW. The CAD/CAM data must comply with the requirements as specified in the VW Standard 01059 'CAD/CAM Data Qualifications' in its latest version. The parties responsible for accepting the data have to agree to any discrepancies in writing and in accordance with the information given on pages 23 and 24 of this VW standard.

2.1.3.

Data interchange agreement

Normally, it is up to the engineering group concerned to propose the implementation of electronic data interchange. Prior to the start of a project, a pilot data exchange should prove the alignment of the CAD/CAM procedures on both sides. For this purpose, the contracted partner or supplier has to identify a competent co-ordinator on his side. In section 6. of this guideline our coordinators are listed with their phone numbers, either in the CAD Centre (Schnittstellenlabor) at Volkswagen or in the CAD/CAM Co-ordination group at Audi. The pilot results are to be documented in the Directives on Simultaneous Engineering, which -always in their latest version- become part of the contract. Any change of the documented procedures and/or CAD/CAM systems (version changes) necessitates the repetition of the alignment test.


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CAD/CAM data files will be transferred electronically, using the ISDN/OFTP protocol. In case cartridges or magnetic tapes are to be used to exchange data during the start-off phase of the particular EDI link, this always requires the agreement of the party responsible for accepting the data. After the pilot data exchange has been completed, the responsible engineering group has to approve the transmitted data. The successful completion of the pilot data exchange is mandatory for the conclusion of the contracted work. At the end of a particular engineering phase all product defining data have to be secured by storing them in neutral format in the registration system for engineering data - KVS at Volkswagen AG. Top

2.2.

EDI in the procurement process

Volkswagen has carried out a pilot test of electronic transmission of orders and order changes using format VDA 4925 which is based on the ODETTE message ORDERR. The use of traditional EDI for the procurement process is not being pursued further. In the Global Sourcing Process requests for quotes and bid data can be exchanged with suppliers using the Web application ESL (Electronic Supplier Link). Procurement is arranging the involvement of potential suppliers in ESL.

2.3.

EDI in the material scheduling process

In order to produce vehicles, components and parts in time, the total requirements must be calculated well in advance and forecasted along the total value adding process chain to achieve compliance of the production capacities. The requirement forecast covers several distinct planning periods. As the date of actual requirement draws closer, the forecast is narrowed down and adjusted to reflect now those requirements which are based on actual vehicle orders. Revolving over a period of six months and always based on the number of cars and models which the sales division for both marques, Volkswagen and Audi, forecasted, raw material and parts requirements are calculated. To do this, more than 150,000 versions and partly interrelated options have to be taken into consideration. The resulting volumes relate to the different planning horizons and have to be matched with the production capacities. Of course, the forecast figures will increasingly stabilise as actual customer orders replace the forecasted orders. Eventually, the requirement calculation in week n will show the parts requirement for production week n+3, fully based on specified vehicles as ordered by customers. While these requirement calculations relate to the forecast of new car sales, additional volumes result from other sources, such as service parts sales, shipments of knocked down vehicles (CKD) to international assembly plants of the Volkswagen/Audi Group and other miscellaneous sales. The bill of material will be used to explode sub-assemblies in order to reach the parts level. Finally, the material follow-up analyst may add further miscellaneous parts requirements. Applying the order allocation key as defined by the purchasing department, the total requirements are now broken down to arrive at the actual order volumes of each supplier. Unfortunately, it is difficult to avoid quantity changes and deviations as the forecast gradually moves on to reflect the concrete build program based on customer orders. Several reasons for this: changes of the production plan on short notice, changes of the dates for Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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production launch, total freeze for certain versions, changes in the sales program for volume markets because of late introduction or deletion of certain versions, incorrect forecasting of the likely demand for newly available versions and, also, not foreseeable adjustment quantities which the material follow-up analyst has to enter on short notice. The order messages which are eventually transmitted to the suppliers, i.e. the normal delivery instruction, the daily call-off, direct delivery instruction and the sequenced call-off, reflect the degree of timeliness required. Messages used to manage the material supply process do not require special information retrieval procedures on of trade or tax regulations. Retrieval processes may need to be implemented for vehicle-specific call-off data at JiT suppliers. These must be agreed between both parties. Top

2.3.1.

Delivery Instruction (Forecast / Scheduling)

The EDI Delivery Instruction format has replaced the former paper message VDA 4904 Delivery Instruction which had to be sent by post. The Delivery Instruction shows a planning period of up to six months for every article number of series production material. For the immediately following 11 weeks single calls are identified, stating the day the shipment is expected to arrive at the plant. Depending on the degree of scheduling efficiency to be achieved, several single calls may identify several arrival dates within one particular week. So as to synchronise with the calendar periods, each of the then following four monthly forecast periods represents either 4 or 5 weeks. There is no structured forecast format for parts delivery instructions. Parts delivery instructions may include requirement figures for individual dates between requirement figures for periods. The material requirement calculation program for delivery instructions always runs at the end of a week, newly including the vehicle build-program for the 3rd production week in line. Single calls are shown in the delivery instructions from the Monday of the directly following week on. Normally the information does not reach the suppliers before the Tuesday of that week, so the shipments covering the Monday must be based on the requirements as reflected in previous delivery instructions (cf. Delivery Instruction VDA 4904/4905 - Urgent Requirements). If no delivery has been recorded for a material requirement that was scheduled for a delivery date before the current requirement period, this will be entered as back the delivery instruction. The total material amounts entered as backlog and urgent requirement (plus any material requirement for the following delivery day) must be shipped immediately. If necessary, the mode of shipment should be agreed separately with the responsible material follow-up analyst.


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EDI Implementation Guidelines Version: Jan. 02 February 3 4 T WT F M T WT F

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3D

3

Aug.

W eek

LABDFÜ

Sofortbedarf

4A

May June July 1 2

1. ZP8-Woche

Sofortbedarf

3C

4

March 2 3

1

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1

2

LABDFÜ

3

4

1

2

Jun 5

1 2

Jul

3 4 1 2

Aug

Sep

3 4

Sofortbedarf = Immediate Material Requirement LAB-DFÜ = EDI Delivery Instruction ZP8-Woche = Week of Car Produktion

Figure 3: Timetable Delivery Instruction: Forecast and Program Scheduling At the far end the planning period will be updated once a month. According to the example given above, the monthly forecast for August shows up for the first time in the middle of February as the scheduling run 3a is processed. With each of the following scheduling runs 3b, 3c and 3d the weekly forecast period which has just ed is dropped. To compensate, with scheduling run 4a - which is processed in the middle of March - the full forecast month of September is shown for the first time. 7.30 h Delivery instructions on screen available for proof-reed 18.00 h End of proof-reading > EDI-transmission and print-out 3D = Point of material requirement calculation for car-production-week 4

Mailing of LAB to suppliers Delivery of LAB at suppliers Corrections of the delivery instruction for week 2 and 3 if necessary

Week 1

Mo Di

Mi

Week 2 Do Fr

Assembly Scheduling for week 4 (Wochensoll)

Mo Di

Mi

Immediate Material Requirement

Week 3 Do Fr

Mo Di

Mi

Week 4 Do Fr

material delivery at VW/Audi

Mo Di

Mi

Do Fr

Car production

Figure 4: Timetable for Delivery Instruction: Influence of the Production Program The Volkswagen/Audi delivery instruction is based on cumulative figures - FZ (Fortschrittszahlen). The cumulative figures (FZ) represent the cumulative quantities shipped and received from a defined point in time. For series production material this is the inventory date (usually in October/November). The cumulative figures for parts (unlike those for production material) represent the total quantity over the entire term of contract and are not Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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zeroed at the VW inventory date. This method is the prerequisite for immediate and system ed synchronisation of the information systems at Volkswagen/Audi and those at the suppliers. The cumulative totals for each article number allow the exact comparison of the total quantities received by Volkswagen/Audi by the time a new delivery instruction is calculated and of the total quantities shipped by the supplier at the same point in time according to his records. The cumulative figures contain all positive and negative delivery records from the defined point in time to the creation date of the current delivery instruction. The cumulative figures are affected by the following events: - Material receipts will increase the cumulative figure; correspondingly, the quantity due in will be reduced in the appropriate delivery instruction. - Positive adjustments of material received increase the cumulative figure, negative adjustments cause a reduction of the cumulative figure. - Shipments returned to the supplier, because of poor quality for example, will reduce the cumulative figure; correspondingly, the quantity due in will be increased in the next following delivery instruction. When the cumulative figures of a particular part number at Volkswagen/Audi and at the supplier are to be synchronised, possible discrepancies between the two figures will indicate material in transit (MAT). To facilitate the crosscheck, the delivery instruction will always identify the number of the last delivery note received by Volkswagen/Audi. Where DELINS or DELFOR is in use the last three recorded delivery note numbers will be sent. The requirement calculation is affected by material receipts at supplier-owned stocks (external service providers (EDL) or consignment stores). The material receiving point clearly distinguishes delivery instructions for such parts. Date

Cumulative figures for material

MAT Cumulative figures for material

receipt at Volkswagen / Audi (EFZ)

shipped by supplier (VFZ)

20.11.95 EFZ: 19.900 21.11.95 Delivery note 123

Delivery note 123

Quantity 100

VFZ 20.000

EFZ 20.000

0

VFZ:

20.000

22.11.95 Delivery Instruction run: EFZ cumulative since last inventory EFZ: 20.000

0

VFZ:

20.000

23.11.95

Quantity 100

100

Delivery note 500 124 EFZ: 20.000 1.400 125

Quantity 500 900

VFZ 20.500 21.400

Figure 5: Example for the development of cumulative figures - FZ The supplier will receive delivery instructions at least once for every 4-week period. Additional weekly transmissions will occur only if in comparison to the preceding week the order quantity varies in excess of the permitted percentage as determined by the material follow-up analyst, or if technical changes have occurred, such as a change of the material receiving area for example. The Delivery Instruction is processed in a weekly cycle, normally always on Monday. The supplier will receive a separate delivery instruction for each part/article number to be shipped to a specific plant. The parts division (ET) and the CKD plants are considered to be separate Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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plants for this purpose. Also, a separate delivery instruction will be issued for fixed quantity orders, such as orders for test parts. Any delivery instruction completely replaces the preceding one at once. Each Monday morning the material follow-up analyst will find on his terminal screen the delivery forecast as it has just been processed by the information system, and he has all day to adjust this proposal on-line. On Monday evening the delivery instructions will be finalised and the data are sent out electronically. As far as delivery instruction documents are still printed on paper, these are normally mailed on the following day. In the case of unforeseen changes the material follow-up analyst may very well transmit a new delivery instruction during the week, too. All suppliers using a mail-box to receive their electronic messages (dial-in by the supplier) are obliged to check daily for any newly issued delivery instructions. Top

2.3.2.

Short-term scheduling

Daily Call-off The material follow-up analysts have to decide for what materials the EDI daily call-off should be used. At present, this applies only to purchased parts which are routed directly to the final assembly operation. Daily call-offs are produced every day and show the required quantity for the actual day and also the forecast for the following 5 shipping days. Shipping days are not necessarily the same as working days at Volkswagen/Audi. Daily call-offs are based on actual car orders as they are reflected in the production planning systems. Audi uses the daily call-off for selected material volumes, such as JiT, to transmit daily material requirements (DUBES forecast data) which are drawn from the production planning system and may cover a forecast period ranging from 1 - 15 days. These data inform the supplier of parts which will be ordered later in the form of a sequenced call-off. This will enable the supplier to produce such parts in time and to have them ready for shipment when called for. Thus, DUBES data are bridging between Delivery Instruction VDA 4905 and the sequenced call-off and do very precise parts scheduling at the supplier. The daily call-off does represent an up-date of the delivery instruction and replaces for the period indicated all the quantities shown in the delivery instruction for the corresponding period. It is always the daily call-off which shows the most up-to-date information, even if the transmission of the delivery instruction follows that of the daily call-off. The daily call-off exists only as an EDI message. Because of the urgency of the information, Volkswagen/Audi transmit the daily call-off directly point-to-point only. In order to avoid time delays caused by specific transmission methods and/or line failure, the supplier is expected to operate a X.25/OFTP direct line connection or a ISDN/OFTP line connection when receiving daily call-offs. The tight scheduling does normally not allow for the operation of an indirect mailbox system.

Material requisition (INEAS instruction) The links between Volkswagen/Audi and the External Service Providers (EDL) are extremely close. The EDL regularly transmit information on stock movements and stock status to Volkswagen or Audi. The personnel responsible for the production process will transmit


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material requisitions (INEAS instructions) to the EDL on-line, using proprietary formats in this case.

Direct delivery instruction (Milkrun - Spain/AMES-T) The direct delivery process is only installed at Volkswagen for selected regions. In this process, in addition to the delivery instruction, which forms a forecast schedule, the direct delivery instruction ODETTE subset of EDIFACT CALDEL/DELJIT is used. The direct delivery instruction, which is sent daily, shows the gross requirement for the specific day based on vehicle bodyshell production figures. The freight consolidator has additional functions in this case (e.g. monitoring of quantities and containers), A separate manual provides details of differences between the "Direct delivery process at Volkswagen" and the standard process. Therefore no further details need be mentioned here.

Direct delivery (parts direct from supplier) (to be added later)

KANBAN delivery instruction (to be added later)

Sequenced call-off (SYNCRO) The ODETTE subset EDIFACT/SYNCRO is used in Volkswagen and Audi only for Just-intime (JiT) deliveries in sequence of production and following bilateral agreement. Therefore no further details need be mentioned here. The communication concept is described in detail in "Processing of supplier parts in JiT deliveries of simple and multi-variant JiT assemblies". The JiT supplier of complex assemblies to be delivered in sequence of production has to be capable of ing EDI with 2nd tier suppliers according to VW/Audi standards. Top

2.4.

EDI in the transport and shipping process

The Volkswagen / Audi transport and shipping processes demand a full and timely EDI communication with the suppliers, in already involving carriers. The EDI procedures follow the different delivery processes used in Volkswagen / Audi: • Traditional delivery via Volkswagen/Audi material receiving points • Delivery to consignments stores or external supplier warehouses (supplier owned stocks) • Direct delivery to the assembly line in sequence of production • Direct delivery (Milkrun) with optimised pick-up routes (pull principle) • Direct-from-supplier parts deliveries In separate sections you will find specific requirements for the involvement of carriers, basics in the delivery to SEAT and Škoda, packaging concepts and how they are built in EDI messages and EDI communication for container management. The messages and paperwork used will be described in a separate chapter after the process descriptions. Top

2.4.1.

Delivery to Volkswagen/Audi material receiving points

Following the traditional delivery process to material receiving points of Volkswagen/Audi, the supplier has to provide in integrated, consistent form: Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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• EDI dispatch and transport data • EDI shipping list in VDA 4912 format, • ODETTE Transport Label, according to VDA 4902 specifications The quality of dispatch and transport data is of paramount importance for all parties involved This information is used by us to control logistics processes and is also the basis for payment to suppliers and carriers. Quality is improved by the EDI integration of the process chain, delivery instruction/daily call-off, delivery note/transport information and self-billing invoice. For these reasons, all dispatch and transport data should be taken directly from the original EDI delivery instructions and daily call-offs sent by Volkswagen and Audi. EDI capability in generating and sending dispatch advice data is expected from all production material suppliers. The dispatch advice data has to follow VDA 4913, version 3 or 4. The use of version 1 or 2 can be agreed on between both parties when the plant material receiving procedures are ed. Volkswagen and Audi are introducing currently the ODETTE message AVIEXP. The implementation of the ODETTE subset of EDIFACT AVIEXP/DESADV is considered. A copy of the EDI dispatch advice data must be sent to the responsible freight consolidator. Volkswagen and Audi require that the EDI dispatch advice data be complete and error-free and that they be sent as early as possible, i.e. immediately after dispatch at the supplier location. Volkswagen and Audi expect furthermore the EDI shipping list printed on plain paper instead of the traditional delivery note with multiple copies. This paper is used in case the EDI dispatch advice data are not available in the goods receiving processing. Suppliers who do not send dispatch advice data by EDI use the complex delivery note record as the shipping list instead of the EDI shipping list in VDA 4912 format. All our suppliers have to provide ODETTE Transport Labels according VDA 4902 version 3 or version 4 for KLTs (small containers according VDA standard), attached to the package or container. Audi is scanning and processing the ODETTE Transport Label Bar Codes (supplier number and serial number as a reference to the EDI data). All deliveries of production material to these material receiving points must have transport label VDA 4902 3/4 (ODETTE-Label). As a consequence, the EDI dispatch advice data in VDA 4913 format have to provide the package serial number according to the rules on different packaging concepts (see representation of packages).

VDA 4908 / INVOIC VDA 4905 / DELINS / DELFOR Lieferant Supplier

VDA 4915 / DELFOR VDA 4913 / AVIEXP / DESADV VDA 4912 VDA 4902

Audi Volkswagen

Figure 6: EDI minimum requirements in the traditional process of delivery to VW/Audi stores Key reference is the unique shipment identification number (SLB) which the supplier assigns and enters on the forwarding instruction/waybill when EDI is used in processing. The SLB number always covers one complete shipment of a supplier and is applied either to one or to more than one delivery notes. As soon as the shipment actually arrives for pre-registration in Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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material receiving, the previously transmitted electronic dispatch and transport data can be retrieved from file by using either the carrier released bordero number (referencing the whole load, e.g. one truck) or the SLB number noted by the supplier as the common identifier. Further organisational procedures: - It has to be assured that all packages which are identified in the dispatch advice are actually part of the corresponding shipment to Volkswagen/Audi. Partial shipment of material volumes indicated in the dispatch advice are not permitted. Therefore, it must be ensured that the EDI information is only finalised after the loading procedure has been completed. - For each material receiving area a separate delivery note has to be prepared. All positions shipped to this particular material receiving area should be covered by only one delivery note number. - If the shipment of one particular supplier is to be unloaded in several material receiving areas, this also must be clearly identified by producing a separate forwarding instruction/waybill for each material receiving area. - In case the actual shipment does after all vary from the transport and shipping data which had been transmitted earlier, this must be clearly identified on a cover sheet attached to the forwarding instruction/waybill. Such belated changes must definitely be restricted to absolutely unavoidable exceptions. - Specific storage concepts at Audi require in addition to the dock/gate (final destination) information the data - storage location and point of usage (Neckarsulm and Györ) in the Delivery Instruction and daily call-off and that this information be transmitted back in the Dispatch Advice and the EDI shipping list and on the transport label VDA 4902. To ensure that EDI dispatch advice data are available when needed, i.e. when the shipment arrives at Volkswagen/Audi it is essential that the EDI dispatch advice data are sent to us as soon as the material is dispatched. If the EDI messages are not available the dispatch and transport data have to be entered manually from the shipping documents at VW/Audi material receiving pre-registration. This involves the risk of errors in registration, leads to delays in receipt of material and restricts logistics control, due to lack of information. After recognising the SLB or the bordero number the shipment status will go from "MAT Material auf Transport (material in transit)" to "MIH - Material im Hause (material in house)". The subsequent material processing checks whether the physical goods are identical to the EDI data, ODETTE transport label and additional paper work. The status achieves "WE Wareneingang (material received), if everything is ok. All shipments with "WE" are processed for financial settlement. The transport label barcode is scanned to check for discrepancies between the actual shipment and the dispatch advice data. The data are checked against the EDI delivery note message by computer. If discrepancies are found corrections are made. The findings are recorded in discrepancy reports (Mehr-/Minderlieferungsanzeigen), which are mailed out to the supplier. Corrections are documented as well in the weekly self-billing invoice, thus they are available to the supplier relatively quickly. Top


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2.4.2.

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Deliveries to consignment stores (supplier's material)

Delivery to consignments stores or to supplier warehouses managed by external logistics service providers is one of the Volkswagen / Audi logistics concepts. Consignment stores are stores in or close to VW plants which are operated and supplied with material by the suppliers, but are controlled by VW. Material remains property of the supplier until it is issued at the production location. The transfer of ownership and the quantitative transfer into Volkswagen stock always takes place at 00.00 hours for all withdrawals of the previous day. The material is logistically received by Volkswagen without change of title/ownership but by applying the same material receiving routines as are used for material receipts in a Volkswagen store. So far, Audi does not operate consignment stores. The delivery notes used for the shipment from the supplier location to the consignment store are not the basis for financial settlement . In the self-billing invoice we reference to the delivery note numbers given by the consignment store for the delivery from the consignment store to production. The process requires a close information loop between us and the supplier. The EDI delivery note provides the information for the material advice from the supplier to the consignment store. If the material receiving process "Consignment Store" is ed by EDI the supplier sends dispatch advice VDA 4913 to Volkswagen. The EDI information on material entering and leaving the store and material in stock is sent from Volkswagen to the supplier in the format VDA 4913-2/3 and is to be used by the supplier to monitor stores, deliveries and payment. We decide at a later point in time on the implementation of EDIFACT messages as an alternative to VDA 4913-2/3. An internal message is used to order stock dispatch from the consignment store.

Rechnungsdaten

Spediteur Freight Forw.

VDA 4921 VDA 4913 VDA 4912 (TSL) VDA 4913-2 (VA 30, 35, 36) / RECADV

Komm.-Lager Lieferantenmaterial Supplier material

VDA 4913 / AVIEXP/ DESADV

Lieferant Supplier

VDA 4905 / DELINS / DELFOR VDA 4915 / DELFOR

VAGT Audi Volkswagen

VDA 4908 / INVOIC, VDA 4907, (VDA 4906)

Figure 7:

EDI and shipments utilising consignment stores (supplier's material)

In VDA 4913-2/3 dispatches are reported in transaction code 36 (VA 36), receipts in VA 30 and stock status in VA 35. Depending on agreement, this confirmation will occur either on the morning following the day on which the transactions took place or always on Monday morning for all the transactions of the previous week. Dispatches, receipts and stock status figures will be combined in one data file, however, the supplier may decide in co-ordination with Volkswagen which of these transaction types he would like to receive.


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The following information is part of the data which Volkswagen transmits to the supplier to confirm stock movements related to the VW-consignment store: - Dispatch advice to Volkswagen: VDA 4913 – transaction code (VA) 36 or EDIFACT RECADV Is transmitted daily from Volkswagen to the supplier to inform of material which was dispatched from the consignment store to Volkswagen during the preceding day and to indicate the resulting change of ownership. - Acknowledgement of Material Receipt Dispatch Advice VDA 4913 - transaction code VA30 Is transmitted daily from Volkswagen to the supplier to inform of material which was received in the consignment store during the preceding day. - Stock Consolidation Report VDA 4913 – VA 35 If asked for by the supplier, the stock consolidation report will be transmitted from Volkswagen to the supplier together with the above information. When material is transferred from consignment stock to Volkswagen a NEW delivery note number is assigned. This will then be the reference key for all following operations, including the invoice and the self-billing invoice procedures. Also, we transmit the OLD delivery note number which was originally assigned by the supplier in the Dispatch Advice VDA 4913, record type 714, position 22. For the time being, this information is also being transmitted in the Dispatch Advice VDA 4913, record type 716. In order to avoid overlaps of NEW and OLD delivery note number sequences, every supplier who dispatches to a consignment store will have to define one specific delivery note number sequence NEW which covers all plants and which is to be used for the "VW consignment store" procedure. The number sequence has to be made known to the material follow-up analyst who is responsible for the consignment store. The unique shipment identification number (SLB), which is transmitted with the stock dispatch report (VA 36), represents a Volkswagen internal control identifier which is used to group all the delivery notes of the day. Both numbering sequences are managed by Volkswagen and are specific to an individual supplier. Suppliers who are not yet capable of processing these EDI messages may - for the time being - receive the reports on Stock Dispatch to Volkswagen, Acknowledgement of Material Receipt and the Stock Consolidation Report faxed on paper. We use the structure of the Shipping List VDA 4912 to create this document on paper. All specifications valid for the delivery process to Volkswagen / Audi receiving points regarding EDI dispatch advice data, EDI shipping list VDA 4912 and the Transport Label VDA 4902 apply in full to deliveries to consignment stores. Top


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2.4.3. Deliveries providers)

via

external

supplier

warehouses

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(external

service

External service providers (EDLs) maintain warehouse facilities which are situated within or outside the plant area. From here deliveries to factory and assembly units are made according to actual requirements. The material flow to manufacturing is controlled by sending delivery orders to the EDL, using the proprietary INEAS standard at present. Thus it becomes possible to forward smaller lots into manufacturing than direct shipments from the supplier would allow for. During a transitional period the material stored by the EDL will in many instances still be owned by Volkswagen/Audi. For the supplier the istrative handling in this case is completely identical to the process of shipping material to Volkswagen/Audi as identified above. This applies to direct shipments as well as to consolidated shipments. The only change resulting is the transfer of the material receiving function from Volkswagen/Audi to the EDL.

EDL VW/AudiMaterial

Spediteur

VDA 4913

Lieferant Supplier

VDA 4921

Lagerabruf

VDA 4913 / AVIEXP / DESADV VDA 4905 / DELINS / DELFOR VDA 4915 / DELFOR VDA 4908 / INVOIC, VDA 4907, (VDA 4906)

Rechnungsdaten

VDA 4913-2

VAGT

Audi Volkswagen

Figure 8: EDI and the EDL material receiving process, material owned by VW/Audi (e.g. to ELZ, Factory XC) The process involving EDLs when the material is property of the supplier follows is in principle the same as the process for consignment stores. The main difference to consignment stores is that an EDL store and its information systems are operated by the a third party (the EDL).

EDL Lieferantenmaterial

Spediteur

VDA 4913

Ausbau nach Empfehlung VDA 4913-2/3

VDA 4921

Lagerabruf

Rechnungsdaten

VDA 4913

VDA 4913 / AVIEXP / DESADV für Frachtabrechnung Audi VDA 4905 / DELINS / DELFOR Volkswagen VDA 4915 / DELFOR VDA 4908 / INVOIC, VDA 4907, (VDA 4906) Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

VAGT

Lieferant

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Figure 9: EDI and the EDL material receiving process (material owned by supplier) In the EDI process the supplier sends EDI dispatch and transport data either to Volkswagen or direct to the EDL, depending on agreement with the EDL, and receives information from the EDL in the form of acknowledgement of material receipt, stock status and dispatch advice. The self-billing invoice sent to the supplier will then reflect the deliveries from the EDL to the Volkswagen/Audi material receiving area and show the specific delivery note number as assigned by the EDL. Therefore it is important that the supplier receives this number with advice of deliveries to Volkswagen/Audi. VDA 4913-2/3 format is used for information from the EDL to the supplier. As an alternative, the information can be faxed. The EDL sends a VDA 4913-2/3 to notify VW/Audi of deliveries to a Volkswagen/Audi material receiving point. The EDI dispatch and transport data from the suppliers are sent either direct to the EDL or to Volkswagen, if the EDL has requested a message forwarding arrangement from the responsible factory logistics department or system manager. For shipments from a supplier containing both material for a Volkswagen/Audi material receiving area and material for an EDL, both parts of the shipment may be included in one EDI file sent to Volkswagen/Audi. Volkswagen/Audi forward the relevant sections to the EDL. This method simplifies the dispatch process at the supplier and material registration process at the EDL. The following rules must be followed for forwarding dispatch and transport data: - Only those dispatch advice data (record types / segments) that can identified as being for an EDL material receiving point should actually be forwarded to the EDL. - Those data records and segments which concern the EDL should be forwarded to the EDL unchanged. - Record types 711 and 719 should be sent by Volkswagen / Audi to the EDL with the version number as sent by the supplier unchanged. - The data transmission number old/new from Volkswagen/Audi to the EDL should be taken directly from the supplier's transmission. - The transmission file from VW/Audi to the EDL has file name "DFR.R11sid.FR2300A", in which ‘sid’ stands for the StationID of the EDL. - It is forwarded to the EDL immediately on receipt from the supplier. All specifications valid for the delivery process via Volkswagen / Audi receiving points regarding the EDI shipping list VDA 4912 and the transport label VDA 4902 also apply to EDLs. Top

2.4.4.

Direct deliveries (milkrun from Spain)

The direct delivery process (milkrun deliveries) is used at Volkswagen just in special cases, currently with Spanish suppliers for the Polo production in Wolfsburg. A major feature of this process is that the shipment is picked up at the supplier location at a time window and is delivered to the production without storage in the production plant. The carrier is responsible for most of the control of the process. The direct delivery is described in a separate documentation "Direktbelieferungsprozeß (milkrun) in der Polofertigung Volkswagen" with the EDI processes and message types.


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2.4.5.

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JiT Deliveries

The JiT process at Volkswagen / Audi s order driven delivery of components in sequence of production and is only used in certain specific cases. The process concept "Kaufteile-Abwicklung bei JiT-Anlieferung" (JiT process for purchased parts) is used for the installation of new JiT processes. For a description of the JiT process and with the EDI procedures and message types used see the document "Kaufteile-Abwicklung bei JiTAnlieferung von einfachen und variantenreichen JiT-ZSBs" (Processing of supplier parts in JiT deliveries of simple and multi-variant assemblies).

2.4.6.

ŠKODA and SEAT

EDI dispatch advice data for ŠKODA and SEAT from German suppliers can be transmitted with separate file name recognising some peculiarities. The host system for receiving dispatch advice data for ŠKODA is a Volkswagen group information system running in the information processing centre (IVZ in Wolfsburg. The dispatch advice data are to send consequently to the IVZ in Wolfsburg. ŠKODA supplier delivering providing already dispatch advice data to Volkswagen should please the responsible person at Volkswagen for implementing the EDI dispatch advice message. He will recognise your company as an EDI partner for ŠKODA. The EDI procedures for Volkswagen are fully compatible with ŠKODA. Please be aware of the ŠKODA specific supplier codes. The host system for receiving dispatch advice data for SEAT, VW NAVARRA and GEARBOX runs in the IVZ in Barcelona. The EDI dispatch advice data has to be routed through the IVZ in Wolfsburg to the IVZ in Barcelona, using the OFTP routing function. The plant code ("Werk Kunde" is used to distinguish between the three business units in Spain. The EDI data are used at SEAT, VW NAVARRA and GEARBOX just for material management purposes (material in transit), not for the material receiving process. The 4913data will go further more to the freight forwarder (carrier) for SEAT, VW NAVARRA and GEARBOX who will add transport and invoice relevant information before transmitting the extended message format to the in IVZ Barcelona, especially for usage in material receiving. . The EDI dispatch advice procedures for Volkswagen are fully valid. Please be aware of the SEAT specific 5 digit long supplier codes which are plant specific. The data element "Werk Lieferant" ("plant code") is therefore not relevant.

2.4.7.

Carrier involvement

Volkswagen /Audi uses carriers responsible for picking up supplier dispatches in one specific area. Material may be forwarded either in the form of a direct shipment or in the form of a consolidated shipment. The direct point-to-point shipment is sent directly from the supplier to Volkswagen/Audi. This will be the case if the volume of a shipment amounts to a full lorry load or fills a railway freight car, regardless of whether the material will have to be unloaded in different material receiving areas of Volkswagen/Audi plants. In the case of a consolidated shipment the forwarder will combine materials from several suppliers in order to forward a full lorry or railcar load to Volkswagen or Audi. A consolidated shipment can also go direct to a destination plant (without reloading at a CC) The supplier initiates shipments by issuing a forwarding order to the carrier using fax or phone. The forwarding order to our freight consolidators is issued in the format VDA 4922 which is then to be made available at material dispatch together with the EDI shipping list. The forwarding order/waybill should have an SLB number if the dispatch and transport data are to be sent to Volkswagen/Audi electronically. The SLB number is specific to the supplier.


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A consolidated shipment has several SLB numbers – one for each forwarding order/waybill. If the supplier does not use EDI the carrier must the dispatch and transport data. Volkswagen/Audi require their suppliers to send the EDI dispatch and transport data (currently VDA 4913) for direct and consolidated shipments to Volkswagen/Audi and at the same time to the responsible freight consolidator. Suppliers must agree on an EDI connection with the responsible freight consolidator. Our freight consolidators and Volkswagen/Audi have tly decided to use only VDA 4913 instead of VDA 4920 for forwarding order data from the supplier to the freight consolidator. The information contained in the dispatch and transport data sent to Volkswagen or Audi and data sent to the freight consolidator must be exactly identical (record types 711 to 713) We therefore recommend suppliers to create the VDA 4913 for the freight consolidator as a copy of the VDA 4913 to VW/Audi. In the case of deliveries from suppliers which do not yet use EDI the freight consolidator must still record the dispatch advice data and send an additional VDA 4913 to VW/Audi before the transport information is sent. In the sourcing process Volkswagen/Audi will assess the additional costs arising from a supplier's inability to use EDI, taking into consideration the cost of manual data registration by the freight consolidator . The time aspect is especially critical in point-to-point deliveries. The EDI data must be sent immediately on dispatch of the shipment. The transport data must also be reliable and final at the time of transmission as we do not receive additional delivery data from the carrier for direct deliveries. The message must definitely be sent immediately after dispatch of the shipment. If it is sent any later it must be assumed that the data will not be available when the delivery arrives at Volkswagen/Audi. Volkswagen/Audi expect the carriers to use the EDI message Transport Information VDA 4921. The message includes transport data and the information of all delivery notes which are on the load, for example one lorry. The transport data are extracted from the supplier's dispatch and transport data / forwarding order by an automated process and the carrier's transport data are added. We use the Transport Information VDA 4921 which we receive from our freight forwarders to simplify the receiving routine for direct shipments, i.e. the total shipment on a particular transport unit. The delivery data and the dispatch and transport data are also used for direct computer controlled settlement of freight charges. VDA 4908 oder VDA 4906 l VDA 4913

Spediteur

Lieferant VDA 4913

geplant VDA 4921

Audi Volkswagen

VAGT

Figure 10: Carrier involvement in EDI (e.g. to plant 11) The carrier must clearly mark any discrepancies with the EDI data already sent in a cover sheet to the forwarding order / waybill. Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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In the case of incompatibility of EDI at suppliers and carriers (line/protocol) we offer routing (without editing of the data) via the Volkswagen or Audi IVZ (R11/R21). The use of routing does not affect data definitions and procedures.

VDA 4913 Supplier Datex P or ISDN

Consolidation Centre Carrier only Datex-P

Invoice data VDA 4921

alternative:routing VDA 4913 via R11 or R21 VDA 4913

Audi / VW Datex P and ISDN

VAGT

Figure 11: EDI transmissions to carriers with routing via VW/Audi

2.4.8.

Inclusion of carriers in the AMES-T-Process

The project AMES-T (Advanced Mobility Engineering and Services for Transportation) is being implemented in the Volkswagen Group to improve supply reliability, reduce freight costs and allow transparent material tracking. Carriers and suppliers will have a more intensive involvement in the expanded information flow within the shipment and supply process. Top

2.5.

Rules regulating the representation of packages in dispatch

The layout and the information design for the transport label is described in section 3.4.9.5. Transportlabel VDA 4902-3 and 4902-2. In using the Transport Label VDA 4902 we intend to achieve the following results: - to have only one type of transport label used all along the logistical process chain (principle of one record only), - to achieve high process stability through automated data capture, - to reduce the control effort and the manual handling, - to simplify capture and definition of all small load containers in a stacked unit pack (principle of one record only). - to achieve computer processed comparison of dispatch advice data with scanned bar code information on the transport labels attached to material received. These objectives can only be reached if the Transport Label VDA 4902 is generally applied and the Volkswagen/Audi rules on package identification are strictly obeyed. These rules apply to the Dispatch Advice VDA 4913 and to the Shipping List VDA 4912 as well. Single packages which are not made up of stacked small load containers are captured as such in Volkswagen/Audi material receiving by scanning the bar coded information on the Transport Label. In the case of stacked unit packs, which do combine several small load containers, the package serial number gains added functional importance In this case the bar coded package serial number on the master transport label is used in the material receiving system to pull all those data records for processing which refer to all small load Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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containers stacked in a unit pack. This, of course, requires that all package and packaging data which were transmitted with the EDI Delivery Note and refer to a specific stacked unit pack can be identified as being interrelated. For this purpose Volkswagen/Audi require the EDI Delivery Note to indicate which packages belong to a particular stacked unit pack. The EDI shipping list may also indicate the contents of a stacked unit pack, but this is not obligatory. If a shipment is made up of several stacked unit packs, those small load containers which contain identical parts in equal quantities should be concentrated in one stacked unit pack if possible and not be spread out over several packs. The content of a stacked unit pack must be clearly identifiable and unambiguous. Even if several stacked unit packs contain units all of the same article number, the contents of each individual stacked unit pack must be indicated. Therefore the indication ‘Package number from - to’ in SA 715 must not be used to cover more than one stacked unit pack! The following rules on the creation, transmission and representation of package serial numbers have to be observed when preparing for shipments to Volkswagen/Audi: - the supplier has to assign a package serial number not exceeding 9 numeral's. - Normally, package serial numbers have to be assigned sequentially. When indicating stacks containing a single article number and only one type of container, to reduce the data volume in the Delivery Note VDA 4913 and in the Shipping List VDA 4912, the sequential chain should be identified by simply stating "Serial number from ... to ..." – only for packages with identifier "S". - Serial numbers should be used only once within the period of one year. - The Dispatch Advice VDA 4913 should additionally carry in record type 715, position 13, location 125, the same package identifier as it is also carried in field 15 of the Transport Label

-

-

G= master label, identifies a mixed shipment where the small load containers stacked within a unit pack carry different part numbers M= label, identifies a stacked unit pack with small load containers which all carry the same part number S= single label, identifies a package, such as a large load container, which is not a stacked unit pack. As already stated above, the package identifiers in location 125 of the Dispatch Advice VDA 4913 and in front of the package serial number in field 15 of the Transport Label VDA 4902-3 have to be identical. Stacked unit packs have to have a master transport label attached, carrying either the identifier "M" or "G". The package serial number on the master transport label must only be assigned at the time when actual shipping is to take place. An additional record type 715 in Dispatch Advice VDA 4913 identifies the carrier pallet or comparable packaging in a stacked unit pack and is to be transmitted ahead of the information identifying the small load containers. It contains the package serial number, the package identifier and the VW/Audi packaging code. The package serial number on the master transport label may be applied to an auxiliary packaging such as the carrier pallet in stacked unit packs (see also above). This is then to be reflected in the Dispatch Advice VDA 4913 by identifying the stacked unit pack in the loading device record; the VW/Audi packaging code of the carrier pallet is to be entered as the loading device type. In such case, neither package serial number nor


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transport label are allocated to other auxiliary packaging, such as unit load plate, frame etc. . Empty KLTs (small load containers), used to make up or stabilise a stacking layer should be treated as auxiliary packaging. - Additional auxiliary packaging, for instance unit load plate, frame etc., will each be identified by an additional record type 715, but no package serial number will be applied. Such additional records may be placed anywhere within the particular stacked unit pack information but must follow the record type 715 which identifies the carrier pallet or comparable packaging. - When production material is shipped in the form of predetermined parts sets, special agreements may apply. The methods described below have to be followed in processing the Dispatch Advice VDA 4913 to allow tracing of all individual small load containers that belong to a particular stacked unit pack. 1. Representation of small load containers, identifier ‘S’ Small load containers are packages which are not stacked unit packs. Record 715 contains: the label identifier ‘S’, the number of containers > 0, the load quantity per container, an unambiguous package serial number (for each container) Repetition of record: When representing more than one package containing the same article number, a new record 715 must be created when the package type changes, the load quantity differs or the sequence of package serial number is interrupted. 2. Representation of stacked unit packs with identical article number and quantity, identifier = ‘M’ M stacked unit packs consist of a carrier palette, small load containers with identical content (one single article number) and any necessary auxiliary packaging, e.g. unit load plate, layers, partitions. Each stacked unit pack must represented individually. - The first record 715 of a stacked unit pack describes the carrier palette and contains: the label identifier ‘M’, the number of containers = 1, the load quantity = 0, a clear package serial number. After the carrier palette there may follow the records 715 for small load containers or for auxiliary packaging assigned to the carrier palette. - The representation rules for small load containers given above should be used for small load containers in a stacked unit pack with a single article number and load quantity. A separate record 715 may have to be created for each container type or load quantity (or if packaging serial number sequence is interrupted) see point 1 - repetition of records - The record 715 for auxiliary packaging contains: no label identifier, the number of auxiliary packaging per type > 0, the load quantity = 0, no packaging serial number.


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3. Representation of mixed stacked unit packs, identifier = "G" Mixed stacked unit packs consist of a carrier palette, small load containers with varying content (article numbers) and any necessary auxiliary packaging, e.g. unit load plate, layers, partitions. Each stacked unit pack must represented individually. - The first record 715 of a stacked unit pack describes the carrier palette and contains: the label identifier ‘G’, the number of containers = 1, the load quantity = 0, a clear package serial number. - After the carrier palette there may follow the records 715 for small load containers or for auxiliary packaging assigned to the carrier palette. - The representation rules for small load containers given above should be used for small load containers in a mixed stacked unit pack. A separate record 715 may have to be created (with the same article number) for each container type or load quantity (or if packaging serial number sequence is interrupted) see point 1 - repetition of records - The record 715 for auxiliary packaging in mixed stacked unit pack contains: no label identifier, the number of auxiliary packaging per type > 0, the load quantity = 0, no packaging serial number. Each change of article number (SA714) within a stacked unit pack requires a new record 715 for the load palette. The repeated record for the carrier palette contains: the label identifier ‘G’, the number of containers > 0 (=repetition identifier) the load quantity = 0, the package serial number from the first record 715 for the carrier palette of the stacked unit pack. - The representation rules for small load containers given above should also be used for small load containers in a mixed stacked unit pack after a change of article number. A separate record 715 may have to be created (with the same article number) for each container type or load quantity. The following pages contain examples of how package serial numbers and the record structure are used in VDA 4913. Top


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Package identification on the label: (15) Serial number (S/M/G)

S = Identifier for single package

VDA 4902-3

S 004711001

VDA 4902-3

S 004711002

VDA 4902-3

S 004711003

VDA 4902-3

S 004713000

Coding in VDA 4913: Rec. type

Del. Note 123456

713 714

material number

Package type

Units of Packages

015155 015155

2 1

210516

1

8A0 000 000 A 715 715

714

8B0 310 004 F 715

Quantit y 400 150 100 100 100

Serial number from

Serial number till

Label Id

004711001 004711003

004711002

S S

004713000

S

The label identifier has to be specified in record type 715, data field "13". The identification of a range - serial-number-from-till can be used only having just one part number, one package type and always the same quantity. Figure 12:Package representation, example #1 Example: Single loading devices Top


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Package identification on the label:

(15) Serial number (S/M/G)

S = Identifier for single packages

10 pc.

Layer 110810

S 004711221

10 pc.

Layer 110810

10 pc.

Layer 110810

10 pc.

Layer 110810

10 pc.

Layer 110810

S 004711221

10 pc.

Layer 110810

Container 2105555

S 004711221

Coding in VDA 4913: Package type

Units of Packages

Quantit y

715 715 715

DB0011 110810 P01208

1 3 1

60 30 0 0

715 715 715

DB0011 110810 P01208

1 3 1

2105161 DB0011 P01208

1 1 1

Rec. type

Del. Note 123456

713 714

material number 8A0 000 000 A

714

8B0 000 000 B 715 715 715

30 0 0 100 100 0 0

Serial number from

Serial number till

Label Id

004711221

S

004711222

S

004711225

S

The label identifier has to be specified in record type 715, data field "13". Additional devices (for example partitions) of containers have to be coded direct after the container record to which is attached the serial number and label identifier (here "S" because in this case just one label for one handling unit). This sequence allows to allocate the advice to the container. Devices are monitored in the container management system. Every handling unit with devices as partitions have to be specified one after the other. Figure 13 Package representation, example #1.1 Example: Handling unit with devices (layers, partitions) without having an own label Top


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S = Identifier for package unit M = Identifier for the master label (handling unit) one part number only

S 004811221 S 004811223 S 004811222 S 004811224 M 004811130

Representation in VDA 4913: Rec. type

Del. Note 123456

713 714

material number

Package type

Units of Quantit Packages y

8A0 500.500 A 715 715 715 715

DB0011 P01208 004328 004328

1 1 3 1

115 0 0 30 25

Serial number from

Serial number till

004811130 004811221 004811224

Label Id

M 004811223

S S

The label identifier has to be specified in record type 715, data field "13". The shortage serial-number-from-till can be used only having just one part number, one package type and always the same quantity.

Figure 14: Package representation, example #2 Example: Handling unit for just one part item, consisting of KLTs (small VDA container), one carrier pallet and additional devices (top pallets) Top


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S = Identifier for the package unit M = Identifier for the master label (handling unit) one part number only

Mixed Pallet (2)

Mixed Pallet (1)

S S S S M

004811221 004811223 004811222 004811224 004811230

S S S S M

004711340 004711226 004711225 004711227 004711100

Representation in VDA 4913: Package type

Units of Packages

Quantit y

715 715 715 715

DB0011 P01208 004328 004328

1 1 3 1

220 0 0 25 25

715 715 715

DB0011 P01208 004328

1 1 4

0 0 30

Rec. type

Del. Note 123456

713 714

material number 8A0 000 000 A

Serial number from

Serial number till

Label Id

004711100 004711225 004711340

M 004711227

S S

004811130 004811221

M 004811224

S

The label identifier has to be specified in record type 715, data field "13". The range serialnumber-from-till can be used only having just one part number, one package type and always the same quantity. Figure 15: Package representation, example #2.1 Example: Handling units for just one part item, each consisting of KLTs (small VDA container) Top


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S = Identifier for the package unit M = Identifier for the master label (handling unit) one part number only

Mixed Pallet (2)

Mixed Pallet (1)

S S S S M

004811221 004811223 004811222 004811224 004811230

S S S S M

004711340 004711226 004711225 004711227 004711100


Del. Note 123456

713 714

material number

Package type


8A0 000 000 A

Serial number from

Serial number till

Label Id

715

015155

1

320 100

715 715 715 715

DB0011 P01208 004318 004318

1 1 3 1

0 0 25 25

715 715 715

DB0011 P01208 004318

1 1 2

0 0 30

004811221

004811222

S

715 715

DB0011 006428

1 2

0 30

004811130 004811223

004811224

M S

005300460

S

004711100

M

004711225 004711340

004711227

004811130

S S M

The label identifier has to be specified in record type 715, data field "13". If a shipment containing a single article number is delivered in stacked unit packs and single loading devices, the quantity delivered in single loading devices is identified by the change in packaging type. In record sequence 4913 individual containers must come before stacked unit packs. If the packaging type changes within a stacked unit pack, the unit record (package serial number of the master label with number/quantity "0" must be repeated!

Figure 16: Package representation, example #2.2 Example: 3 Handling units for just one part item (one single loading device, two Pallets with KLTs, carrier pallet) Top


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S = Identifier for the package unit G = Identifier for the master label (handling unit), this time as a mixed pallet

S S S S S S S S

004711340 004711221 004711222 004811223 004711224 004811225 004711226 004811227

G 004711100


Del. Note 123456

713 714

material number

Package type

Units of Packages

Quantit y

DB0011 P01208 004318 004318

1 1 2 2

100 0 0 20 30

004711221 004711223

DB0011 004318 004318

0 1 1

60 0 40 20

004711100 004711225 004711340

DB0011 004318

0 2

80 0 40

004711100 004711226

8A0 000 000 A 715 715 715 715

714

8B0 100 200 715 715 715

714

8C0 000 300 F 715 715

Serial number from

Serial number till

004711100

Label Id

G 004711222 004711224

S S

G S S

004711227

G S

The label identifier has to be specified in record type 715, data field "13". The mixed unit is specified by repeating record 715 for the carrier palette with package serial number '004711100' after the change of article number and package identifier 'G' carrier palette 'DB0011'. The master label bears the package serial number of the carrier palette.

Figure 17: Package representation, example #3 Example: Mixed pallet with different part numbers / packages Top


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S = Identifier for the package unit (co-pack) G = Identifier for the master label (handling unit), this time as a mixed pallet

S 004711003 S 004711002

Label part no.1 Master Label

Label part no.2

G 004711001 In the co-pack example with 2 part numbers: 3 transport labels


Del. Note 123456

713 714

material number

Package type


8A0 000 000 A 715 715

714

Serial number till

Label Id

015155 Co-pack

1 1

100 0 100

004711101 004711002

G S

015155 Co-pack

0 1

100 0 100

004711101 004711003

G S

8B0 310 004 F 715 715

Serial number from

The label identifier has to be specified in record type 715, data field "13". Co-packs are specified by two 714 records for each part number, one 714 record for the package with package identifier "G" (package type 015155 in the example), one for the copack. The master label is called "mixed load" and documents the package serial number (004711003 in the example). The label for each part item do have it‘s own serial number. Figure 18: Package representation, example #3.1 Example: Mixed load with more than one different part items in one package (co-pack) Top


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2.6.

Page: 39

Loading device control (Container control)

Packaging information is binding and is provided to suppliers both in the form of a packaging instruction on paper and in the delivery instruction. The packaging instruction on paper is produced and sent once for new parts and in the case of changes. With the Delivery Instruction VDA 4905 packaging instructions will always be transmitted, provided such information applies to the particular part or article number. In those cases where this does not apply, packaging records and packaging segments will not be transmitted. The delivery instruction in the form of a paper document does not contain any packaging data. The packaging instructions must be adhered to. In the Dispatch Advice VDA 4913 as well as in the Transport Label VDA 4902 the packaging information must be fully and correctly forwarded. In doing so, the following aspects have definitely to be observed: - depending on the specific supplier plant and/or Volkswagen/Audi plant the packaging instruction for a particular article number may vary. - Should shortages prevent the supplier to use packaging as specified in the packaging instruction other qualified packaging may be substituted. Such substitute must then be identified in the delivery note, the Shipping List VDA 4912, the dispatch and transport data and, also, on the transport label. - For one particular part number item in the delivery note, the packaging instruction may in specific cases identify several different types of packaging, for instance carrier pallet, small load containers, frames and unit load plate. All of these must be transmitted with the Dispatch Advice VDA 4913, - The supplier has to make certain that the packaging code used does fully comply with the packaging instruction and the information in delivery instruction. For example: VW0001 and not VW1, 006428 and not 6428 must be transmitted, - To assure qualified of the container stock control and container allocation at Volkswagen/Audi the supplier number including the index must be identified on the transport label. The index must also be reflected in the Dispatch Advice VDA 4913, record type 712, location 14 / in the PAC segment of DESADV and in the EDI Shipping List VDA 4912. In order to manage a factual and informational compliance with the packaging instructions it is important run an information system which s the integration between the packaging instruction in the delivery instruction and the in-house shipping system which generates the dispatch and transport data and the labels. The packaging data are picked up by Volkswagen/Audi for further processing. To control the container stock, separate s are kept for each supplier plant and each type of loading device. The packaging data transmitted to us are thus basis for the return shipments and for the monthly consolidation of container stocks in collaboration with our suppliers. Early in 1994 information systems were installed to control the correct use of loading devices according to our packaging instructions. In any proven case of deviation, Volkswagen/Audi will automatically charge the supplier's with the additional handling cost which resulted. Incorrect packaging data cause considerable corrective communication; both are unnecessary and must be avoided.

efforts


and

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additional

09:41


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Since 1995, Volkswagen/Audi are using the electronic message Loading Device Data VDA 4927 to communicate with suppliers on loading device data. We intend to transmit loading device data to all those suppliers who do get the Delivery Instruction VDA 4905 from Volkswagen/Audi. Our suppliers are asked to introduce the system ed handling of loading devices and to prepare for automatic processing of EDI data without further intervention. After a transitional period, the mailing of printed packing information in parallel to the EDI transmission will be discontinued. In order to control their stock immediately after the arrival of the respective data, those partners who by then are still not prepared for the system ed handling of electronic loading device data must be able to prepare a print out of the EDI message Loading Device Data VDA 4927. In the near future, we expect all of our suppliers to use EDI in calling for empty loading devices. However, suppliers with a large container turnaround are expected to prepare for the use of the message Loading Device Data VDA 4927 shortly. The whole process of "Loading device control and allocation in Volkswagen/Audi" will not be effected by the introduction of EDI and the handling instructions published by PL-3, Materiallogistik, will remain valid always in their latest version. The use of the EDI message in transmitting loading device data will be explained in section 3.4.9.6. Loading Device Data VDA 4927. There is no intention presently to handle the annual inventory on empty loading devices electronically. Identification of one-way packaging The packaging instructions define for each material/parts number which Volkswagen/Audi loading devices must be used in shipping. In some exceptional cases, supplier specific (oneway) packaging may be used to pack parts. Even though these containers are not carried in our packaging catalogue, they still have to be defined in all documentation and all messages transmitted to us. All other than Volkswagen/Audi loading devices have to be specified according VDA recommendation 4913, attachment 10, Pos. 11. One way packaging have to be specified in the following way: For any containers which are not used according to packing instructions, the following "description" has to be used instead of the Volkswagen/Audi packaging code. Pallets 0000PAL 0001PAL 0002PAL 0003PAL 0004PAL 0005PAL 0006PAL 0007PAL 0008PAL

Not specified X.25 MULTI CHANNEL LINK stacked to 50 cm X.25 MULTI CHANNEL LINK stacked to 100 cm X.25 MULTI CHANNEL LINK stacked to 150 cm X.25 MULTI CHANNEL LINK stacked to 200 cm 120 X 100 cm , stacked to 50 cm 120 X 100 cm , stacked to 100 cm 120 X 100 cm , stacked to 150 cm 120 X 100 cm , stacked to 200 cm

Boxes, Pallets 0000SCH 0001SCH 0002SCH 0003SCH 0004SCH 0005SCH

Not specified Dimensions up to 30 x 20 x 14 Dimensions up to 30 x 20 x 28 Dimensions up to 40 x 30 x 14 Dimensions up to 40 x 30 x 28 Dimensions up to 50 x 30 x 20 Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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0006SCH 0007SCH 0008SCH 0009SCH 0010SCH 0011SCH 0012SCH 0013SCH 0014SCH 0015SCH 0016SCH

Page: 41

Dimensions up to 50 x 50 x 50 Dimensions up to 58 x 48 x 36 Dimensions up to 60 x 40 x 14 Dimensions up to 60 x 40 x 28 Dimensions up to 80 x 60 x 40 Dimensions up to 98 x 58 x 36 Dimensions up to 100 x 60 x 73 Dimensions up to 120 x 78 x 110 Dimensions up to 120 x 80 x 40 Dimensions up to 120 x 80 x 90 Dimensions up to 120 x 100 x 90

0000SON 0001SON 0002SON 0000BEH 0000FAS 0000SAC 0000BLE 0000BUN 0000BUN

Other packages other packages, not specified other packages > 1cbm, not specified Other packages < 1cbm, not specified other package/container for fluids, tanks, cans etc, not specified casks, not specified sack, bag, not specified metal crates, coils, not specified bundle, not specified hoops, not specified

This system allows to directly deduct the packaging dimensions and volume. The calculation of freight charges, the identification in material receiving and the application of the "description" by the suppliers will thereby be greatly facilitated. Top

2.7.

EDI in the financial settlement process

The financial settlement of supplier claims in the s payable department is ed by the implementation of the three EDI messages Invoice VDA 4906, Self-billing Invoice VDA 4908 and Payment / Remittance Advice VDA 4907. The data storage system must ensure retrievability of invoice, self billing invoice and payment/remittance advice data for six years according to tax law.

2.7.1.

Invoices

Volkswagen and Audi have automatic data processing to their business process of settling invoices for production material. Our s payable system uses the available dispatch advice data and the stored purchase prices to calculate for each delivery note the permitted invoice amount and compare this with the actual invoice amount as it is reflected by the EDI invoice message. The invoice total is taken from the EDI invoice message. Should the EDI message be missing, the invoice amount and the reference data will have to be recaptured manually. Should the material value as calculated by Volkswagen/Audi match with the amount as shown by the supplier on the invoice, payment will immediately be initiated. However, in case discrepancies are coming up, they have to be analysed and cleared up. In the past, it was necessary to delay payment of the full invoice until full clearance was achieved. However, Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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since the recent implementation of our new s payable system all invoice positions in agreement are cleared for immediate payment. A separate information is mailed to the supplier informing him of those positions where discrepancies resulted. In the near future, the electronic transmission of invoice data will come to an end. Volkswagen and Audi will in general implement the self-billing invoicing process for all materials kept in stock. This applies to both, domestic and foreign suppliers.

2.7.2.

Self-billing invoices Self-billing invoices

For all purchases of material kept in stock the self-billing invoicing process will replace the financial settlement on the basis of invoices received. This is not restricted to production material only, but also include other materials kept in stock, such as tools, office supply etc. Self-billing invoices are issued for all deliveries to plants of Volkswagen AG, Audi AG and Volkswagen Sachsen GmbH. So far, Volkswagen Brussels has not implemented the selfbilling invoicing process. For all deliveries which have ed the material receiving process self-billing invoices can be produced on the basis of previously agreed prices. This self-billing invoice will contain all relevant information, such as delivery note number, order number, article number, quantity, price, net amount, VAT amount, discount and payment due date. The self-billing invoicing process very much simplifies istrative processes and clearly identifies the given responsibilities. Purchasing is responsible for correct pricing and the logistic division is responsible for correct receiving procedures in the receiving areas of the various plants. Supplier their partners in procurement for any inquiries about the price. For queries about quantity discrepancies or unconfirmed deliveries Logistics should be ed directly, without going through the s department. Purchasing or the logistic division may now raise claims long before the payment process. Any discrepancies related to quantities are clearly identified on the self-billing invoice. In an "attachment" the self-billing invoice identifies the so-called open items. These represent previously transmitted line items which were part of the delivery note but are not yet cleared for payment. There may be different reasons for that: frozen deliveries (quality claims), open price agreements (provisionally or zero-prices) or advance deliveries prior to the due date. The method allows for a complete quantity check at the suppliers. The self-billing invoice will be transmitted weekly and at the end of each month but shorter frequencies may be arranged for. After bilateral agreement the mailing of self-billing invoices may be stopped once the EDI transmission of self-billing invoice has been implemented. The self-billing invoice covers all deliveries during the preceding transaction period. Selfbilling invoices are processed always just ahead of one of our fixed payment dates with the consequence that the day of the week on which self-billing invoices are processed is variable. The fixed payment dates are in agreement with our of delivery. Presently, the EDI transmission of self-billing invoices for the above mentioned so-called open items which could be cleared for payment is in preparation. Payment will take place according to the or - should the payment be overdue - on the next possible payment date. Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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The financial settlement process will only progress without disturbances if all the partners closely observe the need for timely and correct data on prices, deliveries and receipts. In view of this, EDI may be considered to be the prerequisite for the self-billing invoicing process. EDI s the optimal synchronisation of the data bases on both sides. The EDI transmission of dispatch and transport data which have been thoroughly validated on the suppliers side is mandatory for the financial settlement process. Consequently, the well adjusted and reliable informational basis on both sides allows for a simple automated comparison of the self-billing invoice data transmitted by Volkswagen/Audi with the dispatch data of the supplier. The Federal Minister of Finances (c.f. letter to the State Ministers of Finance, dated 28.12.1987, document number AZ IV A 1 - S 7280-51/87) considers the self-billing invoicing process to be comparable to the normal invoicing process and thus in agreement with the tax laws. The same letter also includes the permission to transmit self-billing invoices in the form of EDI messages, provided the appropriate conditions specified in the tax laws are observed. However, it is still mandatory to reflect periodically the EDI transmissions by listing the self-billing invoice totals and mailing this report ("Sammelanmeldung") to the supplier. Once every month, retroactive price changes will be compared with the material related data records of the preceding 12 months. When applicable, credit or debit notes will be issued. The credit note relating to retroactively cleared items which qualify for immediate financial settlement (balanced correction report) is presently issued on paper only. The transfer to EDI transmission of these data is in the preparatory phase but does not include settlements out of Volkswagen Sachsen.

2.7.3.

Payment / remittance advice

The financial settlement process ends with the actual payment, based on the detail information as reflected in the payment / remittance advice, send from Volkswagen / Audi to the supplier. The payment / remittance advice includes all due self-billing invoices and invoices, stating the due date in each case. Also, the payment / remittance advice includes manually processed business cases with relevance for the financial settlement. The suppliers will be informed of these items by separately written notes. The payment / remittance advice is send by paper, but can be transmitted in the form of an EDI message, too. Top


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3.

Page: 44

EDI Implementation Instructions

3.1.

Volkswagen and Audi EDI standards implementation guidelines

This document contains neither a general description of the structure of the VDA / ODETTE / EDIFACT nor a detailed description of individual message types. VDA Recommendation 4900 and other sources describe the structure of EDIFACT and ODETTE messages based on ISO 9735. Top

3.1.1.

Data file name conventions at Volkswagen/Audi

When exchanging electronic data with Volkswagen/Audi it is mandatory that only messages of the same type are included in one particular data file. In sending files as well as in receiving files each message type has to be identified by using the correct data file name as specified by Volkswagen/Audi. This rule covers the transmission of ODETTE/EDIFACT messages as well! In other words, different message types may never be combined in one transmission file. The file name is checked on receipt to determine whether it is a valid file name. VW/Audi's internal processing of messages is controlled by file names. For this reason, the responsible party in Volkswagen/Audi has to be informed of any changes in regard to message identification, for example version changes. The EDI data file names in Volkswagen/Audi reflect a specific structure. The data file name consists of three qualifiers, all separated by a full stop: Dsk.sidsid.aaaaaa Explanations: D sk .sid .

.

sid

aaaaaa

Example: DBE.R11Z01.B3200B

identifier "D" = data file (an1) identifier information system (an2) identifier station ID of the sending party (an3) identifier for the station ID of the final receiving party (an3). Final receiver (see also section 'Addressing/Routing in Volkswagen Group) qualifier as defined by party responsible in VW/Audi for a at VW/Audi fixed identifier (e.g. name der procedure) (Delivery Instruction) Top


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3.1.2.

Page: 45

The EDIFACT / ODETTE service segments in Volkswagen/Audi

Volkswagen/Audi use the standard separator symbols. The segment UNA is therefore not sent and must also not be sent in the files transmitted by the EDI partner. Service segments and service segments sequence according to VDA recommendation 4900 - EDIFACT service segments in ODETTE VW supplier Level Seg- Ver- M/ 0 1 2 3 4 ment sion C

Re- Data definition peat

0

UNA

C

1

0

UNB 1

M

1

UNT UNE

M C

1 1

UNZ 1

M

1

1 2 X 2 1 0

Separator segment (is not sent and must not be transmitted by the supplier!)

Transmission header (once per transmission) 1st segment in any transmission UNG C 1 Header segment message group (never to be transmitted or processed) UNH M 1 Message header segment (once per message) Message data (example: DELINS) Message trailer (once per message) Trailer segment message group (never to be transmitted or processed) Message data - trailer segment (once per transmission) last segment in any transmission

Service segment definition - VW/Audi to partner Definition of segment UNB Transmission header segment tag 0001 0002 0004

data element identifier a4 version number n1 sender identification

lgth M M a35

0010

receiver identification a35 M

0007 0017 0019 0020

process date of message n6 Creation time of message n4 reference number a14

M/C description "UNOA" "2" M ODETTE-ID of the transmitting IVZ at Volkswagen/Audi, see also section 'Addressing/ Routing in Volkswagen Group' Example: "O0013000001VW€€€€€€R11" ODETTE-ID of the partner or as defined by the partner (in the test file DDF.R11sid.TESTODT: "O0013VWSENDETESTR11") M M M

YYMMDD hhmm transmission reference number as assigned by Volkswagen/Audi Top


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3.1.3.

Page: 46

Delivery Instruction

Volkswagen and Audi transmit the Delivery Instruction in VDA 4905 in VDA format and alternatively in the format of the ODETTE message DELINS = VDA 4905-2 and in the EDIFACT format DELFOR.

3.1.3.1.

VDA Delivery Instruction 4905/1

VDA 4905 is used by Volkswagen either as • standard delivery instruction with cumulative receipts • delivery preview with cumulative requirements in the JiT process. Rules and regulations for implementation of VDA 4905/1 are documented in a specific guide. Please find it at our EDI Web Site. Additional explanations on formats and definitions relating to other data elements in the delivery instruction are documented in the data catalogue and in the general data descriptions attached thereto. Top

3.1.3.2.

Delivery Instruction VDA 4905-2 (ODETTE DELINS)

Volkswagen and Audi are transmitting alternatively to the delivery instruction according VDA 4905/1 the ODETTE format DELINS = VDA 4905/2. Rules and regulations All Delivery Instructions VDA 4905/2 which are issued on behalf of plants of the marque Volkswagen, including VW Brussels and VW Sachsen, will be transmitted from IVZ Wolfsburg (station ID R11), and those issued on behalf of Audi plants will be transmitted from IVZ Ingolstadt (station ID R21). DUC.R11sid.aaaaaa (IVZ Wolfsburg, Delivery Instruction VDA 4905-2 / DELINS), DUC.R21sid.C5048A (Audi, Delivery Instruction VDA 4905-2 / DELINS), DUC.R26sid.DELINS02 (Audi-Györ, Delivery Instruction VDA 4905/2/DELINS) whereby sid represents the variable for the station ID of the supplier and aaaaaa represents the variable for the supplier name which is assigned by the responsible party in Volkswagen or when the exchange of the Delivery Instruction is to be started. The data file names for delivery instructions may be differentiated by changing the last letter, for example DUC.R21sid.B5024A changed to DUC.R21sid.B5024B, if the data are to be sent to the same computer centre at the supplier location - as defined by the station ID/ODETTE ID but the files have to be separated by supplier code or supplier plant.

Volkswagen/Audi will assign a distinct delivery instruction number to each article number. In compliance with the VDA recommendation, the identifier "ARD" is entered under delivery instruction number (1004) in the MID segment. The delivery instruction date (2007) and time will not be transmitted with the MID segment! The delivery instruction number and the delivery instruction date will be transmitted in the ADI segment for each article number. Segment and segment sequence in Delivery Instruction VDA 4905-2 VW supplier Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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EDI Implementation Guidelines Version: Jan. 02 Level Seg- Ver- M/ 0 1 2 3 4 ment sion C

Repeat

0

MID 03 M

1

0

SDT 03 M

1

0 0 0

MDT BDT ARI CSG

C M C M

1 1 1 R

ITA 03 C ARD 03 M

1 R

3

PDI 03 M

1

3

SAD 03 C

1

3

FTX 03 C

1

3

DST 03 C

1

3

PDN 03 M

R

3 3

SID 03 C DEL 03 M

1 R

3

TCO 03 C

1

3

ADI 03 C

1

DLP 03 C FTX 03 C

1 1

1 2 2

0 1

03 03 03 03

Page: 47

message definition (once per transmission) 1st record in any transmission supplier information (once per transmission) always follows MID manufacturer data (not to be transmitted) customer data (once per transmission) always follows SDT Additional instruction data (not to be transmitted) Recipient data (once per material receiving area) always follows BDT invoice recipient (not to be transmitted) article data (once per article number) always follows CSG may also follow ADI preceding delivery instruction (once per article number) always follows ARD additional article data (once per article number) always follows PDI text related to article number ( 3 times per article number) may follow SAD dispatch status (once per article number) may follow FTX, SAD delivery note recorded last (3 times per article number) may follow DST, PDN purchase commitment (not to be transmitted) requirement status ( n times per article number) always follows PDN may follow DEL, DST packing data ( n times per article number) may follow DEL, TCO delivery instruction number (once per article number) may follow DEL, TCO transport transfer agreement ( not to be transmitted ) text with general information ( not to be transmitted )

* Seg. DST and PDN are not sent for new parts. For each article number and supplier they are sent for the first time after the first receipt of the items has been ed. Seg. DEL Identifier 2803: Arrival date Volkswagen/Audi will transmit here the date of a delivery instruction. Volkswagen/Audi will transmit here the date of a delivery instruction. In case a call-off quantity key (unequal blank) is shown in tag 7803 , the date will be transmitted equal "000000". Data element tag forecast period A forecast period may be transmitted alternatively to call-off date. However, the forecast period will never be transmitted in the same segment as the call-off date, but will always be included in a segment following DEL. Data element tag call-off quantity key Volkswagen/Audi will use call-off quantity keys as follows: blank normal requirement 3 back log 4 immediate requirement Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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6 no requirement If a call-off quantity key is transmitted, the call-off date will be transmitted equal "000000".


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Example: ODETTE - Delivery Instruction VDA 4905-2 in Volkswagen/Audi UNB+UNOA:1+O0013000001VW ID+960324:0943+00006' UNH+1+DELINS:3::OD' MID+ARD'

R11+ O09999000000000029R88OD< Delivery Instruction Number is not used in the MID segment, but in the ADI segment!!

SDT+543210' BDT+VW AG+ CSG+12+20554' ARD+ EQC 3F3 003 44+:KGM+000001' < Note: Blanks are an integrate part of the VW/Audi article number! PDI+000000006+940215' SAD+1+1252:SCHULEK: (0511) 432-3223+03' FTX+Technical change to: EQB 3C2 002 59:STO3ZF100RB 2,0 X 370' DST+960317+:187930' PDN+00032933:940317+13290' DEL+960324+31710::3' < 3=backlog, 4=immediate requirement with date of transaction 24/03/96 DEL+960412+45000' < delivery date 12/04/96 DEL+::::96229626+45000' DEL+::::96279630+45000' < requirement period week 22 to 26 / 96 DEL+960511+60000' DEL+::::96369439+38352' TCO+:VW0043++15000' < Data related to the packaging to be used TCO+:VW0044++60000' ADI+0000000007+960323' < Delivery instruction number and date will be applied and transmitted with each article number! CSG+12+20720' ARD+ 311 911 444+:PCE+000001' PDI+........ ..... ...... ....... ADI+000000013+960323' UNT+70+1' UNZ+1+00006' Top

3.1.3.3.

Delivery instruction EDIFACT DELFOR

Volkswagen and Audi transmit the EDIFACT message DELFOR as an alternative to the delivery instruction in format VDA 4905/1 and the ODETTE format DELINS following VDA 4905/2. Like VDA 4905 DELFOR is used either as • standard delivery instruction with cumulative receipts • delivery preview with cumulative requirements in the JiT process.


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Rules and regulations for implementation of EDIFACT DELFOR delivery instruction / preview are documented in a specific guide. Please find it at our EDI Web Site. Top

3.1.4.

Daily Call-off

Volkswagen and Audi transmit the Daily Call-off EDIFACT format DELFOR

3.1.4.1.

in the VDA 4915-1/2 format or in

Daily call-off VDA 4915

The daily call-off VDA 4915 is used either as • standard delivery instruction with cumulative receipts • delivery preview with cumulative requirements in the JiT process. Rules and regulations VDA 4915 is used for daily call-offs for plants of Volkswagen marque / VW Commercial Vehicles from IVZ Wolfsburg (Station-ID = R11) including VW, Brüssel VW, Bratislava VW-Sachsen VW-AutoEuropa (from II/2000) Parts, plant identifier KE with receiving points 4 ... (Kassel) and 6.... (Ingolstadt). VDA 4915 is used for delivery instructions for the Audi marque from the IVZ in Ingolstadt (Station-ID R21). The following data file names have to be used: DUC.R11.sid.aaaaaa (IVZ Wolfsburg), DUC.R21.sid.B0278I (IVZ Ingolstadt, sent for the Ingolstadt plant), DUC.R22.sid.B0278N (IVZ Ingolstadt, sent for the Neckarsulm plant), DCU.R26sid.VDA4915 (IVZ Ingolstadt, sent for the Györ plant), whereby sid represents the variable for the station ID of the supplier and aaaaaa represents the variable for the supplier name, both of which having been assigned to you by the material follow-up analyst responsible at the time this EDI message was implemented. Any changes to the daily call-off will be transmitted under a new transmission identification. There will be no daily call-off cancellations. Record types and record type sequence for daily call-off data: Rec. Ver- M/ Re- Data definition type sion C peat

551 02* M 1 552 02 M 1 553 01 M 1

header daily call-off (once per transmission) 1st record in any transmission * version 02 since 10/94 particular article data for the specific daily call-off (once per article number, plant customer) always follows 551 may also follow 554 daily call-off cut-off data (once per article number, plant customer) always follows 552


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554 02 M R 555 01 K 1 556 01 C R 557 01 C R 557 01 M 1 559 01/02 M

Page: 51

daily call-off data ( n times per article number, plant customer ) always follows 553 may also follow 554 Additional data daily call-off (once per article number, plant customer) always follows 554 packaging data ( not to be transmitted ) text data ( not to be transmitted by Volkswagen) text data ( always transmitted by Audi, even if blank, once per transmission ) always ahead of 559 trailer record to daily call-off ( once per transmission ) always follows 554

The following definitions refer to exceptions related to this message. Additional explanations concerning the structure and definition of other data elements in the daily call-off message are identified in the data catalogue and in the general data descriptions which are attached to it. Record type 551 Position 08: Date when the cumulative figure for receipts was zeroed VW/Audi transmit since the middle of October 1994 in location 40 the data element "Date when cumulative figure for receipts was zeroed". In accordance with the VDA recommendation, the record type 511 in version 02 (position 02) will now be transmitted.

Record type 552 Position 10: Critical stock code Only Audi is using this information. Position 11: Usage identifier Only Audi is using this information. Position 12: Daily call-off horizon Only Volkswagen is using this information. Position 13: Schedule identifier Only Audi uses this field to transmit forecast data ( "Audi Vorschaudaten" ). Position 16: Verbrauchstelle (place of use) Currently only used at Audi/Neckarsulm and Audi/Györ. Record type 553 Position 05-18: Dispatch data 1 - 3 Up to 3 of the most recently ed delivery notes will be considered as long as they were processed on the same day.

3.1.4.2.

Daily Call Off EDIFACT DELFOR

Volkswagen and Audi are currently planning the introduction of the EDIFACT message DELFOR as an alternative to the daily call off in format VDA 4915. Top


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3.1.5.

Page: 52

Dispatch and transport data

Depending on the process, Volkswagen/Audi will accept dispatch and transport data according to the Dispatch Advice VDA 4913-1/ 2/3. VDA 4913 may also be used for deliveries to Skoda. In exceptional cases, suppliers who are unable to use VDA recommendations may transmit dispatch data to Volkswagen and Audi in Odette AVIEXP format, version 4.

3.1.5.1.

Dispatch and transport data - Dispatch Advice VDA 4913

Rules and regulations Depending on the plant receiving the material, the supplier has to decide whether the messages Dispatch Advice VDA 4913 are to be transmitted to the IVZ in Wolfsburg (station ID R11) or to the IVZ Ingolstadt (station ID R21). The following data file names have to be used: DFC.sidR11.FC700A (IVZ Wolfsburg to reach VW plants) DFC.sidR11.FC700S (IVZ Wolfsburg to reach Skoda plants) DFC.sidR21.FC700A (IVZ Ingolstadt to reach the Ingolstadt plant) DFC.sidR21.FC700F (IVZ Ingolstadt to reach the Györ plant) DFC.sidR22.FC700A (IVZ Ingolstadt to reach the Neckarsulm plant), whereby sid represents the variable for the station ID of the supplier. The IVZ Wolfsburg (R11) will accept the dispatch and transport data for all plants belonging to the Volkswagen marque (= plant customer) as reflected in section 6.1.2. Plant Identifier. The IVZ Ingolstadt (R21) is to be addressed when shipments are sent to plants of the Audi marque (Ingolstadt and Neckarsulm). Cancellation of a complete EDI transmission will be achieved by repeating the transmission, using the same SLB number and setting all quantities to zero. The transmission identification may be assigned sequentially; Volkswagen/Audi will also accept the repetition of the transmission identification which is to be cancelled. Please, make sure that a separate record type 715 will be produced for each different Volkswagen/Audi loading device code. To disregard this will always cause unbalanced loading device stocks.

Record types and record type sequence for Dispatch Advice VDA 4913 dispatch advice and transport data Supplier - Volkswagen Rec. Vertype sion

M/ Re- Data definition C peat

711 02

M

1

712 02

M

1

713 02

M

1

714 02/03 M

1

718 02

R

C

header Dispatch Advice ( once per transmission ) 1st record in any transmission single data elements on transport ( once per transport ) always follows 711 may follow 714, 715 single data elements on dispatch advice ( header ) always follows 712 may follow 714, 715 article data on dispatch advice ( once per article ) always follows 713 may follow 714, 715 production number data (only to be processed for Just-in-Time procedure with a daily dispatch summary)


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716 02

C

1

715 02/03 C

R

717 01 719 02

1 1

C M

Page: 53

Text data on item Audi expects here the "Engineering change status" (currently not used by VW) Packaging data (not used in Just-In-Time (cumulated delivery note) must follow 714, can follow 716 or 715 single package data (not to be processed if transmitted from supplier) trailer record dispatch and transport data ( once per transmission ) must follow 715, 714

The following definitions refer to exceptions related to this message. Additional explanations concerning the structure and definition of other messages as well are identified in the Data Catalogue and in the general data descriptions which are attached to it. Record type 711 Position 03: Customer number / data recipient number The customer number as agreed with Volkswagen/Audi must be used. The customer number is not plant related. In case a copy of the Dispatch Advice VDA 4913 is also sent from the supplier to the freight forwarder, the Volkswagen/Audi customer number can be used to identify the data recipient. In this case, as well in the message to Volkswagen/Audi as in the one to the freight forwarder, the freight forwarder ID must be transmitted in position 09. Position 04: Supplier number / data sender number The supplier number contains 5 characters or 6/7 characters including the plant index (7 characters with preceding "/". The plant index defines the data sender. If the index is not "0" it must be agreed on with the person responsible for MAT data at Volkswagen / Audi (see list of s). (See also chapter on VW/Audi-specific data items). When the freight forwarder processes the Dispatch Advice VDA 4913 during the consolidation of shipments, the supplier number of the freight forwarder has to be transmitted. In this case the supplier number will be reflected in record type 713 of the Dispatch Advice VDA 4913 instead. Position 05-06: Transmission identification number old/new The run identification number or transmission identification number respectively, has to be assigned consecutively, always starting with 00001, ending with 99999, then to start with 00001 again. The original (old) transmission identification has to be reapplied when a transmission is to be repeated because the supplier has reasons to doubt that the file transfer was complete or without error. Position 09: Carrier number The forwarder ID has to be transmitted as assigned by Volkswagen/Audi (see also attachment), if the Dispatch Advice VDA 4913 is also sent to the freight forwarder. Record type 712 Position 03: Unique shipment identification number (Sendungs-LadungsBezugsnummer) The SLB number has to be marked clearly visible on the waybill. Should the paper documents Forwarding Order or Speditions-Auftrag VDA 4922 be used instead, the SLB number has to be shown in field 8 of the Forwarding Order.


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Position 04: Plant supplier The one-digit plant identifier/supplier identifier, as assigned by Volkswagen/Audi to the supplier plant in question, has to be entered left-justified. (See also chapter on VW/Audispecific data items).

Position 11: Freight forwarders EDI key Contrary to the identification suggested in the VDA recommendation, in the case of direct shipments the identifier "D" has to be transmitted. The freight data required has to be completely and correctly transmitted by the supplier. Position 12: Number of packages The number of packages on the transport unit has to be transmitted. Position 13: Transport-partner-number-of customer If the shipment is sent through the freight consolidator, it is to be entered here the forwarder number, adding the consolidation point index, as released by Volkswagen/Audi. This information identifies the consolidation point and must agree with field 10 in the forwarding instruction/waybill. The supplier may request this information from the freight consolidator. Position 15: Transport unit identification Depending on the means of transportation (truck / rail way, position 14), in locations 1-12 either the truck license number or the rail car identification respectively the swap-body identification have to be recorded. In locations 14-25 the license number of any trailer attached to the truck would have to be stored. Position 18 (in vers. 02: Position 17: Scheduled arrival date This date needs only be entered if the Dispatch Advice VDA 4913 is sent from the supplier to the freight consolidator. The here scheduled arrival date must be identical with the call-off date or arrival date as scheduled in the Delivery Instruction VDA 4905. Record type 713 Position 11: Plant customer The two digits of the plant identifier (see attached data collection "receiving departments") are to be entered. Position 15: Storage location customer The storage location specifies the hall to which the shipment is delivered and covers a number of receiving points. It may have been defined in agreement with the supplier or it will be identified when transmitting the Delivery Instruction VDA 4905 or the Daily Call-off VDA 4915. The storage location is additional information to the article number and not an identifier. Position 16: Supplier number If the Dispatch Advice VDA 4913 is sent to the freight consolidator to cover a consolidation shipment, the 6- or 7-digit supplier number, including the supplier plant identifier, is to be transmitted. Position 17: Verbrauchstelle (place of use) Currently only used at Audi/Neckarsulm and Audi/Györ, transmitted in VDA 4905 / VDA 4915.


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Record type 714 Position 06: Shipped quantity #1 Note: Decimal fractions must be shown in the dispatch advice. Pos. 08/09: Shipped quantity #2 / quantity unit #2 These fields need only be filled in case the quantity shown in invoicing differs from the quantity actually shipped. Position 14: charge number This field is only of interest if charges are supplied. Should the material number in a shipment be related to one charge only, the charge number should be attached to the material number (example #1, using material number 191 867 765 AL). Should several charges be related to the material number, an additional line item has to be produced for each charge, showing the charge number and the charge quantity (example #2, using material number 357 201 021 Q). In this case the first digit of the sequential position numbers within one particular charge is to be incremented by 1, starting with 1. record type charge number Example #1: 714 Example #2: 714 714 714

material number

191 867 765 AL 357 201 021 Q 357 201 021 Q 357 201 021 Q

001 001 101 201

Pos No.

Quantity

500 500 400 100

0001 0001 0002

Position 21: Code for engineering change Code G is to be entered for the first regular delivery of a changed part, thereafter code T is to be used. In both cases the engineering change status must be entered in SA 716 Pos. 03. Record type 715 Position 05: Number of packages The number of packages related to one material line item of the dispatch advice is limited to "999". Due to current restrictions in processing, this field must be limited to "99". Any auxiliary loading devices used, such as aluminium frames for example, must also be listed (without contents). Position 06: Position number delivery note Must be identical to the position number of the record type 714. Position 07: Load quantity The actual load quantity always relates to one loading device or type of packaging. Pos. 08/09: Package number from / to Detailed instructions and examples are to be found in section 3.4.6. Instruction on package data. Position 13: Package identification Note: record type 715, position 13 (= location 125) is an extension to the Dispatch Advice VDA 4913 which has been approved by VDA and is documented in Dispatch Advice VDA 4913-3. Detailed instructions and examples are to be found in section "Rules regulating the representation of packages ..”.


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Record type 716 Position 3: Engineering change status For deliveries to Audi the engineering change status must be entered. At Volkswagen/Audi the engineering change status is indicated by the date of drawing change and the change number. It is announced by a drawing change report (paper). Top

3.1.5.2.

Dispatch Data ODETTE AVIEXP V4

Volkswagen and Audi receive the ODETTE format AVIEXP, Version 4 as an alternative to dispatch data in format VDA 4913. Rules and regulations For shipments to Volkswagen the supplier addresses Odette AVIEXP to the IVZ in Wolfsburg (Station-ID R11) irrespective of the VW destination plant. The following data file names have to be used: DFC.sidR11.FC700A (IVZ Wolfsburg to reach VW plants) DFC.sidR11.FC700S (IVZ Wolfsburg to reach Skoda plants) whereby sid represents the variable for the station ID of the supplier. The IVZ Wolfsburg (R11) will accept the dispatch and transport data for all plants belonging to the Volkswagen marque (= plant customer) as reflected in section Plant Identifier. For shipments to Audi the supplier addresses Odette AVIEXP to the IVZ in Ingolstadt (Station-ID R21) irrespective of the Audi destination plant. The following data file names have to be used: DUC.sidR21.AVIEXP (IVZ Ingolstadt for plant Ingolstadt), DUC.sidR22.AVIEXP (IVZ Ingolstadt for plant Neckarsulm), DUC.sidR26.AVIEXP (IVZ Ingolstadt for plant Györ, planned). Cancellation of a complete EDI transmission will be achieved by repeating the transmission, using the same SLB number and setting all quantities to zero. The transmission identification may be assigned consecutively; Volkswagen/Audi will also accept the repetition of the transmission identification which is to be cancelled. The Odette AVIEXP, Version 4 implementation rules are given in a separate guide.

3.1.5.3.

Dispatch and transport data - EDIFACT DESADV

Volkswagen and Audi are currently planning the introduction of the EDIFACT message DESADV as an alternative to VDA 4913 and Odette AVIEXP V4. Top


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3.1.6.

Page: 57

Consignment stock Information-/ Cumulated Delivery Note Data

In consignment stock and Just-in-Time processes Volkswagen sends goods receipts ed at VW in the form of a cumulated delivery note to suppliers in format VDA 4913. Alternatively EDIFACT Format RECADV is also used. Material receipt and stock consolidation reports may currently only be sent in VDA format.

3.1.6.1.

Consignment stock Information-/ Cumulated Delivery Note VDA 4913

Volkswagen uses the 4913-2/3 as well for Stock status and stock movement data according to Dispatch Advice VDA 4913-2/3 and For Consignment stock information the following transaction codes (Verarbeitungsarten =VA) are used: Acknowledgement of Material Receipt Transaction Code VA 30 Stock Dispatch to Volkswagen Transaction Code VA 36 Stock Consolidation Report Transaction Code VA 35 JiT Cumulated Delivery Note VA 36 – Material Receipt Reports. (see Volkswagen documentation "Processing of supplier parts in JiT deliveries of simple and multi-variant assemblies") Rules and regulations Suppliers will receive the consignment stock status and stock movement data and as well the Cumulated Delivery Data (TSL) from the IVZ Wolfsburg (station ID R11). The data file name is: DFR.R11sid.FR1900A

(from IVZ Wolfsburg to reach VW plants)

whereby sid represents the variable for the station ID of the supplier. The IVZ Wolfsburg (R11) transmits these data for all consignment stores and JiT Deliveries assigned to plants of Volkswagen. Record types and record type sequence will comply with the Dispatch Advice VDA 4913-2/3 as followed: Record types and record type sequence will comply with the Dispatch Advice VDA 4913-2/3 as followed: Rec. type

Version

M/ C


711

02

M

1

712 713

02 02

M M

1 1

714

03

M

1

718

02

C

R

716

02

C

1

header stock data ( once per transmission ) must be 1st record in any transmission data record for transport data follows 711 Unique delivery note data elements data record for the delivery note Consignment Store Volkswagen/Audi (header data) follows 712 may follow 714, 716 line item data of the delivery note ( once per delivery note line item ) follows 713 may follow 714, 716 vehicle control number data (for JiT cumulated delivery note data only ) Text data related to article may follows 714 or 718


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715 717 719

03 01 02

C C M

R 1 1

Page: 58

packaging data ( not to be transmitted ) single package data ( not to be transmitted for the time being ) trailer record dispatch and transport data ( once per transmission ) may follow 716, 718 or 714

The following regulations refer to exceptions related to the consignment store process. Additional explanations concerning the structure and definition of other messages as well are identified in the Data Catalogue and in the general data descriptions which are attached to it. Record type 711 Position 03: Supplier number / data receiver number The Volkswagen/Audi supplier number will be transmitted as bilaterally agreed, either in 5digit format without index or in 6-digit format including the index. Position 04: Customer number / data sender number The customer number will be transmitted as bilaterally agreed. Position 05-06: Transmission identification number old/new The transmission identification, or run identification, has to be assigned consecutively, always starting with 00001, ending with 99999 and then starting with 00001 again. The consecutive transmission identification will be assigned independently of the transaction code (VA). The original (old) transmission identification has to be reapplied when a transmission is to be repeated because the supplier has reasons to doubt that the file transfer was complete or without error. Position 10: Stock keeper index Messages relating to consignment stores will always carry the stock keeper index "1". Record type 712 Position 03: Unique shipment identification (SLB number) When transmitting the data for Stock Dispatch to Volkswagen according to VA 36, there will be no transport data included, not even any mandatory data elements. The unique shipment identification number in the dispatch report is a control identifier used by VW internally. The delivery notes of one day are bundled under this number. The control code has the following structure: St. 1-2 Volkswagen plant identifier St. 3-4 supplier code, default "00" St. 5-8 consecutive number. There will be no unique shipment identification numbers transmitted for the Acknowledgement of Material Receipt - Transaction Code VA 30 or the Stock Consolidation Report - Transaction Code VA 35. Position 04: Plant supplier For all processing types: Supplier index for the supplier plant. (See also chapter on VW/Audi-specific data items).


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Record type 713 Position 03: Delivery note number Transaction Code VA 30 - Acknowledgement of Material Receipt: Volkswagen will transmit the original delivery note number as used by the supplier when dispatching to the consignment stock. VA 36 (Stock dispatch to VW): Volkswagen will transmit the dispatch number assigned for delivery to VW, using one of the dispatch numbers designated for that purpose by the supplier. This delivery note number will be the basic reference during further processing. Transaction Code VA 35 - Stock Consolidation Report: The field must be completed with zeros. Position 04: Shipping date Transaction Code VA 30 - Acknowledgement of Material Receipt: date of receipt in consignment stock, Transaction Code VA 35 - Stock Consolidation Report: date of generating stock report, Transaction Code VA 36 : Stock Dispatch to Volkswagen: date of dispatch to Volkswagen. Position 09: Transaction code The transaction codes VA "30", "35" or "36" will be transmitted. Position 11: Plant customer The 2-digit Volkswagen plant code will be transmitted (see also data annex "Receiving Departments"). Record type 714 Position 03: Article number customer In case the material issues of one particular article number relate to several different original delivery notes from the supplier, for each such article number and - if applicable - charge number a record type 714 and 716 will be transmitted, separately for each original delivery note number (Pos. 22). Example: Record Type 713 Record Type 714 000401 Record Type 714 000422 Record Type 714 desp.adv. 000423 Record Type 714 desp.adv. 000423

new delivery note no. 600001 article number AKD 641 000 Quantity 600

origin

desp.adv.

article number

AKD 473.000

Quantity 400

origin

desp.adv.

article number

AKD 641.100

Quantity 200

charge 001

origin

article number

AKD 641.100

Quantity 300

charge 002

origin

Position 06 / 08: Unit identifier / 2nd unit identifier VA 30: Cancellations will be identified by a minus symbol in the first position when transmitted.


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Record type 716 Position 03:

Text 1 and text 2:

VA 35: Minimum and maximum stock level VA 36 (Stock dispatch to VW): For an intermediately time, the original delivery note number as it was used by the supplier when shipping to the consignment store - will be shown in the first eight positions of this field, in addition to field 22 of the record type 714 as well.

3.1.6.2.

Consignment stock / Cumulated Delivery Note EDIFACT RECADV

In consignment stock and Just-in-Time processes Volkswagen sends goods receipts ed at VW in the form of a cumulated delivery note to suppliers also in the EDIFACT format RECADV. The EDIFACT format must be used for all new JiT installations. The EDIFACT RECADV implementation rules are given in a separate guide. Top

3.1.7.

EDI Shipping List VDA 4912

Whenever the dispatch and transport data covering shipments to Volkswagen and Audi are sent by EDI, the supplier must use the EDI Shipping List instead of the Dispatch Advice Document DIN 4991. Volkswagen and Audi need just one single copy of the EDI shipping list. In case shipments originate outside , the sender has to assure that this document complies with official requirements and he should also enquire whether additional copies have to be submitted to the local authorities. If the EDI transmission should not have reached the material receiving system in time, Volkswagen/Audi material receiving will use the EDI shipping list to recapture the dispatch and transport data manually. The structure of the EDI shipping list is defined in the VDA 4912 documentation. The same data have to be shown as they are to be transmitted with the Dispatch Advice VDA 4913. This has been identified in the following example and also in the "Overview of Data Structure" which is an attachment to this paper. Those partners who use the Dispatch Advice VDA 4913 to transmit the dispatch and transport data may use the EDI shipping list to inform us of the stacked unit pack representation and the package serial numbers according to section 3.4.7. "Rules regulating the representation of packages in dispatch and transport data". However, the listing of stacked unit pack representation and package serial numbers is not obligatory. The following examples correspond with section 3.4.7. as mentioned above. When reflecting package serial numbers in the EDI shipping list, Volkswagen/Audi request a different representation than asked for in the VDA 4912 recommendation. Additional information on loading devices In shipping a stacked unit pack, the carrier pallet is identified in a separate line by applying a specific package serial number and also by showing the Volkswagen/Audi packaging code and the package identifier. Additional auxiliary packaging, for instance unit load plate, frame etc., will each be identified by an additional line, but no package serial number will be applied. Such additional lines may be placed anywhere within the particular stacked unit pack information but must follow the record type 715 which identifies the carrier pallet or comparable packaging.


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In the case of mixed shipments, for each article number an additional unit pack line with the package identifier "G" will be placed in front of the specific small load container listing. Each of these unit pack lines should carry the package serial number and the packaging code of the carrier pallet as shown on the master transport label. The unit pack line going with the first article number carries the quantity "1". The unit pack lines going with the following article numbers are redundant and have the quantity "0"; they are used to allocate the small load containers to the specific stacked unit pack. Position 32: Instead of showing the Volkswagen/Audi packaging code (customer), depending on the case in question, either "Beipack" , which means added package, or the packaging code of the auxiliary loading device (see above) have to be entered. Position 33: Instead of the load quantity, text "X" (separator), the package identifier S, M or G, relating to the package serial numbers in this very line - has to be shown in location 57. The position heading should be marked "PSK" before load quantity "Füllmenge" (for package identifier - Packstückkennung). Position 34: Instead of supplier package serial number the package serial number (location 76) or, in the case of several packages, the package serial numbers "from - to", have to be entered (locations 76 and 88). The "from - to" representation may be used only under the condition that all the article numbers, packaging codes and load quantities are identical. The position heading should be marked "PSNR from - PSNR to", with PSNR standing for package serial number. Position 40: Engineering change status For deliveries to Audi the engineering change status must be entered, as in SA 716 Pos. 3. It may be that the supplier's procedures are not sufficiently sophisticated enough to assign the packaging serial numbers strictly consecutively when dispatching material of the same article number. In such a case the stacked unit pack representation and the packaging serial number information must be omitted on the dispatch documents, since otherwise the print volume would be excessively high as numerous small load containers with identical article numbers were to be listed. The following figures demonstrate the package identification on the EDI - shipping list.


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----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8----+----9----+----0----+----1 DFUE - WARENBEGLEITSCHEIN SENDUNGS_NR: 12345678 09.04.94 - 11.30 BLATT 01.01 LIEFERANT -Werk: 5 EMPFAENGER -WERK KUNDE: 11 ABLADESTELLE: 801QC -Nr: 12345/0 -NUMMER: 123456 LAGERORT: CCS VOLKSWAGEN WERK WOLFSBURG VERBRAUCHSSTELLE: Postfach 123 POSTFACH VERSANDART 03 FRACHTFUEHRER: TRANSSPED 12345 Kaiserslautern 38436 WOLFSBURG -NUMMER: 123456 SEND.-GEWICHT BR: 1450 ============================================================================================================== LS-NR SACHNUMMER KUNDE MENGE ME V/G BEZEICHNUNG DER LIEFERUNG BESTELL-NR -DATUM SACHNUMMER LIEFERANT ZUSATZDATEN LIEFERANT -POS PACKMITTEL -MENGE -NUMMER KUNDE PSK FUELMENGE PSNR von - PSNR bis KONSIGNATION ============================================================================================================== nn123456 8A0 000 000 A 400 ST M STELLMOTOR S00001 09.04.94 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT 001 VP: 2 - 15155 S 150 004711001 - 004711002 VP: 1 -15155 S 100 004711003 -------------------------------------------------------------------------------------------------------------8B0 310 004 F 100 ST M LUEFTER S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT 002 VP: 1 - 210516 S 100 004713000 -------------------------------------------------------------------------------------------------------------8A0 500 500 A 115 ST M PUMPE S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT 003 VP: 1 - DB0011 M 0 004811130 VP: 1 - P01208 0 VP: 3 - 004318 S 30 004811221 - 004811223 VP: 1 - 004318 S 25 004811224 -------------------------------------------------------------------------------------------------------------5A0 555 500 A 100 ST M FLANSCH S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT 004 VP: 1 - DB0011 G 0 004711100 VP: 2 - 004318 S 20 004711221 - 004711222 VP: 2 - 004318 S 30 004711223 - 004711224 VP: 1 - P01208 0 -------------------------------------------------------------------------------------------------------------8B0 100 200 60 ST M KRUEMMER S00001 005 VP: 0 - DB0011 G 0 004711100 VP: 1 - 004318 S 40 004711225 VP: 1 - 004318 S 20 004711340 -------------------------------------------------------------------------------------------------------------8C0 000 300F 80 ST M T-STUECK S00001 XXXXXXXXXXXXXXXXXXXXXXXXXXXX ZUSATZDATEN LIEFERANT 006 VP: 0 - DB0011 G 0 004711100 VP: 2 - 004318 S 40 004711226 -004711227 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------WE: MENGENPRÜFUNG: GUETEPRUEFUNG:

Figure 19: Package representation in the EDI Shipping List VDA 4912. for single loading devices (Pos 1.2) for stacked unit packs containing one part number (Pos 3) for mixed loads / stacked unit packs (Pos 4 - 6) Top


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3.1.8.

Page: 63

Transport Information VDA 4921

Volkswagen/Audi expect to receive from the carrier/forwarding agent the EDI message Transport Information VDA 4921. Rules and regulations Depending on whether the material receiving plant belongs to Volkswagen or to Audi, the forwarding agent will transmit the Transport Information VDA 4921 either to IVZ Wolfsburg (station ID R11) or to IVZ Ingolstadt (station ID R21). The following data file names have to be used: DFR.sid.R11.FR0300A (IVZ Wolfsburg for Volkswagen plants), DFR.sid.R21.FR640I (IVZ Ingolstadt for Audi Ingolstadt plant), DFR.sid.R22.FR640N (IVZ Ingolstadt for Audi Neckarsulm plant), DFR.sid.R22.FR640G (IVZ Ingolstadt for Audi Györ plant, planned), whereby sid represents the variable for the station ID of the forwarding agent. The IVZ Wolfsburg (R11) accepts the delivery data for plants working for the Volkswagen Marque according to the following section 6.1.2. Plant identifiers. The IVZ Ingolstadt has to be addressed for all shipments to plants of the Audi Marque (Ingolstadt, Neckarsulm and Györ). Record types and record type sequence when delivery data are transmitted from the forwarding agent to Volkswagen: Rec. type

Version

M/ C

Repeat

Data definition

751

01

M

1

752

01

M

1

753

01

M

1

754

01

M

1

755

01

M

R

759

01

M

1

header delivery data ( once per transmission ) must be 1st record in any transmission transport unit identification ( once per transport unit ) must follow 751 may follow 755 transport information ( once per transport unit ) must follow 752 must not follow 753, 754, 755 forwarder supplement record ( once per unique shipment identification number - SLB ) must follow 753 may follow 755 dispatch advice ( once per unique shipment identification number - SLB ) must follow 754 may follow 755 trailer record delivery data ( once per transmission ) must follow 755

The following definitions refer to exceptions related to this message. Additional explanations concerning the structure and definition of other messages as well are identified in the Data Catalogue and in the general data descriptions which are attached to it. Record type 751 Position 03: Data recipient number The customer number as agreed with Volkswagen/Audi must be used. The customer number is not plant related.


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Position 04: Data sender number The "supplier number" of the forwarding agent has to be transmitted with 6 digits, including the identifier. Position 05-06: Transmission identification number old/new The run identification number or transmission identification number respectively, has to be assigned consecutively, always starting with 00001, ending with 99999, then to start with 00001 again. Record type 752 Position 03: Transport unit code Diverging from VDA recommendations the following identifiers are to be used: 21 standard truck with or without trailer 22 tractor trailer 23 high cube truck with or without trailer 24 high cube tractor trailer 25 low boy for heavy loads 26 enger car 27 van 28 van with trailer 29 trailer on flat car Position 04: Transport unit identification Depending on the type of transport unit identified under position 03, the first 12 alphanumeric of the truck license number, the rail car number or the trailer on flat car number (identifier 29) respectively have to be entered. From location 14 on, the license number of the trailer has to be entered if applicable. Position 07: Waybill correction code If code "L" (cancellation) is received, Volkswagen/Audi will cancel all data received under this waybill number (position 05) and cease processing following records. To facilitate changes, the corrected information has to be retransmitted. Record type 753 This record will be transmitted without any information in positions 03 to 07. Position 08: Information correction code Since changes may not to be effected at the level of record type 753, this position must always be filled with blanks. Record type 754 Position 03: Supplier number The supplier number has to be drawn from record type 711 in Dispatch Advice VDA 4913 or, in those cases where the forwarding agent consolidates shipments, from record type 713, position 16. Position 08: Shipment gross weight This information has to be drawn from the waybill.


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Position 10: Number of packages The number of packages belonging to the particular supplier on the transport unit has to be transmitted. The field is to be filled from the VDA 4913, SA 712 and should be altered by the carrier manually if necessary. Position 12: Plant supplier The one-digit supplier identifier or plant identifier as allocated by Volkswagen/Audi to the dispatching supplier plant must be drawn from position 04 in record type 712 of the Dispatch Advice VDA 4913 and is to be entered left-justified. (See also chapter on VW/Audi-specific data items). Top

3.1.9.

Transport Label VDA 4902-3/4 and 4902-2

Principles The VW/Audi transport label is to be applied to all loading devices and packaging used when shipping production material to Volkswagen/Audi. The VDA recommendations 4902-3/4 are based on the recommendations issued for the ODETTE Transport Label. When implementing the transport label the VDA Recommendation 4902-3/4 must be available! The following instructions refer to Volkswagen/Audi specific data definitions within the framework of the VDA Recommendation 4902-3/4, content and structure of the transport label do comply with the definitions of this VDA recommendation. Both, the directives of the VDA recommendation regarding the size and physical quality of the transport label, and the technical directives regarding the bar coding must definitely be obeyed. In order to assure optimal bar code scanning, we suggest to provide for laser print quality as bar codes are affixed to the transport labels. The size of the printed area is comparable to DIN A5 paper size. If deemed necessary, the actual size of the paper form may be larger. Whenever Small Load Container Sets (KLT System VDA 4500) are employed the VDA recommended transport label for small load containers (KLT Label VDA 4902-3/4) must be used. Positioning of the transport label • The Volkswagen/Audi transport label must be sufficiently durable and be fastened to packaging in such a way that automatic bar code scanning and visual recognition are not the least impeded. • Before fastening the transport labels it must be assured that previously attached labels have been completely removed first. Disregard for such preventive action will definitely cause falsification of information carried on the transport label, especially in automatic scanning. • All Volkswagen/Audi loading devices and packaging provide for defined areas or label holders where the transport labels are to be affixed. The level, horizontal attachment of the transport label in the defined location guarantees unimpeded recognising and automatic scanning of the information. Straps used to packaging should never cover or run underneath the master transport label. • Bar codes must never be obstructed by stickers! Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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• If in exceptional cases loading devices are used which do not comply with the official Volkswagen/Audi loading device system, the transport label should be placed horizontally along the upper edge on one side. Particulars related to the KLT Transport Label The contents of the KLT transport label are identical with those of the ODETTE - DIN A5 Transport Label VDA 4902-3/4. Both transport labels may be run alternatively on the printer without changing the paper. In printing, the processing may follow these suggestions: The transport label for small load containers (KLT Label VDA 4902-3/4) measures 7.4 cm x 21.00 cm which equals the size of the DIN A5 label after it has been folded once. Because of this, the KLT Label fits exactly into the label holder of the small load container. The label should be slid into the holder and secured against loss by applying a sticker, for example. Transport labels must never be glued to the label holder. - Print out of two KLT transport labels to fill a print area comparable to a DIN A5 paper size. The labels have to be cut to measure 7.4 cm in height each. - Print out of only one label on the upper half of a print area comparable to a DIN A5 paper size, the lower half remains empty. The paper will be folded to measure 7.4 cm in height. The low half is left empty. - Print out of a KLT transport label according to Volkswagen/Audi requirements on the upper half of a print area comparable to a DIN A5 paper size and folding of the paper to measure 7.4 cm in height. Because of space limitations it may not be possible to show the additional supplier article number in field 11 on the KLT transport label as it may be done on the DIN A5 transport label. For that reason the lower half of the print area comparable to a DIN A5 paper size may be used by the supplier to print his own data needed in internal processing, such as the additional supplier article number in field 11 for example. Instead, Volkswagen and Audi do expect to have the packaging code shown in field 11 when the material arrives. In dispatching the material, the transport label therefore has to be placed in the label holder in such a way that this information will be visible as requested by Volkswagen/Audi. The following small load containers have to be identified by a KLT transport label: 003214 004314 006414

004317 006417

004321 006421

(004328, DIN A5 is possible alternative) (006428, DIN A5 is possible alternative)

Automatic registration is being introduced at VW and Audi according to an implementation plan based on specific receiving points At and VW Emden transport labels are ed automatically The VDA transport label must also be used for newly introduced parts if the supplier's dispatch system can generate it. If this transport label cannot be generate a transport label with equivalent form and layout to VDA must be used. The following two figures give an example of each, the Volkswagen/Audi transport label and the KLT Transport Label VDA 4902-3/4 for small load containers.


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403

G123456789

18749/2

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12345678

KAM3A0042

(14) Änderungsstand Konstruktion

015155

Warenanhänger VDA 4902, Version 3

(16) Chargen-Nr. (H)

D 94.02.21

(13) Versand-Datum

(11.2) Packmittel-Nr. Kunde (B)

T-Verkl.B4 HT RE CL Schwarz

(10) Benennung

30

(7) Anzahl Packstücke

Version: Jan. 02

CCS, Postfach 123, 12345 Kaiserslautern

(15) Packstück-Nr. (G)

376

(6) Gewicht brutto

MAW/3, 12345 Kaiserslautern

(5) Gewicht netto

CCS

(4) Lieferantenanschrift (Kurzname, Werk, PLZ, Ort)

101QC

(2) Abladestelle - Lagerort

3A0 867 212 AH DNX

Volkswagen Werk Wolfsburg 123456

16

(12) Lieferanten-Nr. (V)

(9) Füllmenge (Q)

(8) Sach-Nr. Kunde (P)

(3) Lieferschein - Nr. (N)

38436

(1) Warenempfänger

EDI Implementation Guidelines Page: 67

Figure 20: Volkswagen/Audi Transport Label - based on VDA 4902-3/4

09:41

(15) Packstück-Nr. (S)

(12) Lieferanten-Nr. (V)

(9) Füllmenge (Q)

(8) Sach-Nr. Kunde (P)

26703

S123456789

18749/2

16

21cm

501AB

(2) Abladestelle - Lagerort

3A0 867 212 AH DNX

Volkswagen Werk Emden

(1) Warenempfänger

123456

D 94.02.21 KAM3A0042 (16) Chargen-Nr. (H) 1234567

(13) Versand-Datum

(14) Änderungsstand Konstruktion

ELEKTR: STEUERGERÄT 006414


(10) Benennung

(3) Lieferschein - Nr. (N)



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Figure 21: Volkswagen/Audi Transport Label for Small Load Containers - based on VDA 4902-4

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7,4 cm


Page: 69

The following information enhances the instructions given in the VDA Recommendation 4902-3/4. The actual data and the structure of the data fields on the transport label have to be drawn from the delivery instructions or the daily call-offs; this, of course, does not apply to data which are to be processed or to be added by the supplier. The information printed on the transport label must be identical to corresponding data in the Dispatch Advice VDA 4913, in the Delivery Note or in the Shipping List VDA 4912. The bar code identifiers for the individual data fields - as defined in VDA 4902-3/4 and in the data field definitions following below - are to be represented in bar code format as well. Instead of the font Helvetica Bold, a similar font may also be used e.g. Arial, Univers.

(1) Material receiver The receiving Volkswagen/Audi plant has to be identified as it is stored in the delivery instruction. (2) Receiving point – storage location – place of use 5 character (+ 7 characters (+ 14 characters)) The material receiving location is to be stored identically to the entries in record type 512 of the delivery instruction and record type 713, without separating hyphen. If appropriate, the storage location (7 alphanumerical) must also be identified, either as previously announced or as transmitted with the delivery instructions. In dispatching to the Audi plant Neckarsulm, the actual location of assembly has to be added to the article number if so indicated in the transmission of the daily call-off. As indicated in the following example, the font size has to be adjusted (2 x 7 mm) when the actual location of assembly is to be printed as well.

Lagerort

Abladestelle ( 2) Abl adest ell e - Lagerort

601 QC M SU43 /2 01A3-4B004 Verbrauchsstelle Figure 22a: Example for the Unit Representation on the Transport Label VDA 4902-3/4 (A5), reflecting the actual size

Abladestelle

Lagerort

(2 ) Ab lad es te lle - La ge ro rt

601QC M SU43/2 01A3-4B004 Verbrauchsstelle Figure 22b: Example for the Unit Representation on the VDA-KLT Transport Label VDA 4902-4 for Small Load Containers, reflecting actual size


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If test or trial parts are to be shipped, the special store or storage location has to be shown as indicated by the logistics department of the receiving plant or as mutually agreed with the respective partner at Volkswagen/Audi. (3)

Delivery note number (bar code identifier N ) The delivery not number is to be indicated for mixed loads and on the master transport label. Containers within a stacked unit pack cannot and must not appear on more than one delivery note. If material is dispatched through an EDL, the EDL assigns a new delivery note number to the particular shipment before transmitting the Dispatch Advice VDA 4913 to Volkswagen/Audi. However, since the EDL does not prepare a new Transport Label VDA 4902-3/4, the delivery note number on the label, which was originally applied by the supplier, and the delivery note number in the Dispatch Advice VDA 4913 from EDL to Volkswagen/Audi will differ. (7) Number of packages The data have to be shown as follows: Spackages not containing small load containers (identifier "S" ahead of the package serial number in field 15 of the master transport label): the number of packages with identical article number has to be shown, M packages (stacked unit packs) combining small load containers with identical article numbers (identifier "M" in front of the package serial number in field 15 of the master transport label): the number of packages (stacked unit packs) with identical article number has to be shown, G packages (stacked unit packs) combining small load containers with different article numbers ( identifier "G" in front of package serial number in field 15 and "Mischsendung", which means mixed shipment, in field 8 of the master transport label): the number of packages combined in the stacked unit pack (carrier pallet). (8)

Article number - customer (19 characters) (bar code identifier P) The part number has to be entered left justified and as transmitted in the delivery instruction. The Volkswagen/Audi article number (part number) must be represented here in "print format", just like in all other messages which are to be sent to Volkswagen/Audi. Blanks must be reflected in the bar code as they are part of the article number. Leading blanks should not, following blanks need not be reflected in the bar coded article number. In the case of mixed shipments (the stacked unit pack combines small load containers carrying various different article numbers) the word "mixed shipment" has to be printed on the master transport label which identifies the carrier pallet. Also, in field 15, the package serial number and the identifier "G" has to be shown in bar code. (9)

Load quantity ( bar code identifier Q )

(11)

Package serial number 7 or 7 characters bar code identifier: B) The packaging code (as identified in record type 715, package code customer) has to be shown in accordance with the current Volkswagen/Audi Packaging Instruction. If packaging data are to be changed, we will inform by mailing a packaging instruction and by reflecting the change in the Delivery Instruction VDA 4905 as well. A particular packing instruction may offer several choices of packaging. Whenever you receive new packaging instructions you should have your packaging master file updated immediately.


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According to the ODETTE / VDA recommendation this field may also reflect the supplier article number (Identifier 30S). Suppliers may wish to show their own article number - not bar coded but in plain print - on the transport label to facilitate the dispatch management. They can do so by either placing this number right after the Volkswagen/Audi packaging code in data field 11, or by placing it underneath the bar coding as shown in the example. In this case fonts with a height of 5 mm may be used in data field 11. In front of the supplier article number the identification "Sach-Nr. Lieferant" is to be shown. The supplier article number is to be prefixed "Sach-Nr. Lieferant". Should this procedure not satisfy your requirements sufficiently, a different solution should be discussed with the logistic departments in Volkswagen/Audi prior to implementation.

015155


(11.1) Sachnummer Lieferant

1001234267

Figure 23a: Example for the use of field 11 on the Transport Label VDA 4902-3/4 (A5), reflecting the actual size (11.2) Packmittel-Nr. Kunde (B)

006414

1234567

(11.1) Sachnummer Lieferant (11.1) Sachnummer Lieferant (30S)

(11.2) Packmittel-Nr. Kunde

006414

Figure 23b: Example for the Use of Data Field 11 on the VDA-KLT Transport Label for Small Load Containers, reflecting actual size Only in shipping to an EDL (supplier material) the supplier article number may be entered here all by itself but it must be identified as such by adding "30S". When shipping dangerous goods, the packaging code must be replaced by the appropriate code as shown in the German regulation "Verordnung über die Beförderung gefährlicher Stoffe", or "Directive concerning the Transport of Dangerous Goods". (12)

Supplier number (6 characters) ( bar code identifier V ) The bar coded supplier number is to be entered left justified and must include the supplier plant identifier. The leading five digits have to comply with those of the supplier number in the Dispatch Advise VDA 4913, record type 711, position 04, and the 6th digit (supplier plant identifier) must comply with record type 712, position 04, of the same message. Leading zeroes must be shown in normal print and in bar code as well. The normal print should show the "/" symbol between the 5th and the 6th digit, to separate the index. The bar coded supplier number may either contain the "/" symbol or omit it altogether. (13) Shipping date The shipping date and the identifier "D" have to be entered. Only when shipping to an EDL (supplier material) the production date with the identifier "P" may be shown alternatively.


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(14) Engineering change status For deliveries to Audi the engineering change status must be entered. (15)

Package serial number 9 digits ( bar code identifier S, M, G ) The serial number as applied to packages is strictly numerical, will not be repeated within an annual period (uniqueness) and identifies a single package unambiguously. The package serial number is reference to the dispatch and transport data in the Dispatch Advice VDA 4913, and s identification in case discrepancies have to be resolved. Supplier number, delivery note number and package serial number are the key data in (automated) material receiving. The supplier will apply the package serial number to just one particular package. In scanning the bar coded transport label, we use the package serial numbers to check on the completeness of the shipment. This is why the serial numbers must be identified in the Dispatch advice VDA 4913 and in the Shipping List VDA 4912. - For single packages which do not represent a stacked unit pack, the identifier "S" has to be placed in front of the package serial number in this specific field of the transport label. - In a stacked unit pack all small load containers will have a separate transport label attached which has to carry the identifier "S". - The master transport label for stacked unit packs where all small load containers carry the same article number will be identified by "M" in front of the package serial number. - The master transport label for stacked unit packs where the small load containers carry several different material numbers will be identified by "G" in front of the package serial number. The word "Mischsendung", which means "mixed shipment", has to be shown in plain print in field 8 and should not be bar coded. - No transport label is needed for additional packaging devices The identifier is represented in bar code; should the supplier consider this to be helpful in asg transport labels to their respective containers, the identifier in front of the package serial number may be shown in plain print. The application of package identification has been detailed in section 3.4.7. Rules regulating the representation of packages and examples are given there. (16)

Charge number ( bar code identifier H ) The charge number has to be entered only when specified in our technical of delivery. Otherwise leave the field blank. Top

3.1.10.

Loading Device Data VDA 4927

Volkswagen and Audi transmit the EDI message Loading Device Data VDA 4927 according release 3 (Ausgabe 3) from February 1997. The EDI message Loading Device Data VDA 4927 is used to exchange data between Volkswagen/Audi and the suppliers in of the following functions: - Volkswagen/Audi transmit to the suppliers the monthly stock consolidation report, showing for each separate the stock status at the end of the month and all stock movements since the previous reporting. All loading devices received from suppliers and , also all empty loading devices returned to suppliers will be reflected. Delivery note date, dispatch Empties dispatch report / waybill) since last statement, sorted by booking date of movement


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- VW/Audi expects to receive the call for empty loading devices from the supplier on an event-driven basis, - Volkswagen/Audi will transmit to the supplier a movement notice on returned empty loading devices (empties) "Return of Empties Note". IVZ Wolfsburg (R11) receives and transmits all loading device data relating to plants of the Volkswagen and Audi Marque according to the attachment EDI functions and persons, here: Plant Identifier. The container management messages the monthly stock consolidation report and, later on, the movement notices will be processed for every supplier plant and every container management code and transmitted each with separate file name. The container management code of Volkswagen/Audi is defined as followed (see attachment EDI functions and persons, here: Code 11 Code KE Code QC Code 21

Plants Volkswagen, Service parts Kassel, CKD Wolfsburg, Plants Audi.

The call for empty loading devices can be send with one file name. The file names are: Monthly stock consolidation report: DUE.R11sid.VWKTOa (Stock 11), DUE.R11sid.ETKTOa (Stock 11), DUE.R11sid.CKKTOa (Stock QC), DUE.R11sid.AUKTOa (Stock 21),

consolidation report for container management code consolidation report for container management code consolidation report for container management code consolidation report for container management code

Movement notices (not implemented in the moment): Movement notices (not implemented in the moment): DUE.R11sid.VWBWGa (Movement notice for container management code 11), DUE.R11sid.ETBWGa (Movement notice for container management code KE), DUE.R11sid.CKBWGa (Movement notice for container management code QC), DUE.R11sid.AUBWGa (Movement notice for container management code 21), Supplier call for empties: DUE.sidR11.LEERG

(Call for empties for all codes and plants),

whereby sid represents the variable for the station ID of the supplier. "a" stands for the supplier factory which maintains the stock s. The files can be addressed and send to separate computer addresses per plant supplier plant code. For each supplier plant a destination address can be entered, to which the files will be sent. Even if the supplier has one central EDI connection, the data will be sent in separate files for each supplier plant index and packaging device management code. The files can be ed on within the supplier's system without pre-processing, if this is necessary, e.g. to print them out.


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Record types and sequence in the stock consolidation report VW / Audi - supplier and in the loading device movement notice VW / Audi - supplier Rec. Ver- M/ type sion C


721 01

M

1

722 01

M

1

723 01

M

1

724 03

K

1

725 01

K

1

729 01

M

1

header Loading Device Data ( once per transmission ) must be 1st record in any transmission link container storage supplier - container storage Volkswagen/Audi ( once per link, n-times per transmission ) must follow 721 may follow 725 loading device data ( once per packaging reference number/serial number and link ) must follow 722, may follow 723, 724, 725 transaction data ( once per line item, n-times per loading device reference number; the record type 724 will be missing if there were no transactions) SA 724 is mandatory in the movement notice, may follow 723, 724, 725 text ( once per transaction ) may follow 724 trailer record Loading Device Data ( once per transmission ) may follow 723, 724, 725

The following definitions refer to exceptions related to this message. Structures and definition relating to several messages are identified in the data catalogue and in the general data descriptions which are attached. Record type 721 Position 03: Data recipient / supplier number If the supplier maintains a centralised EDI exchange, the supplier number will be transmitted showing 5 digits (without identifier). Should the supplier maintain a decentralised EDI exchange, the supplier number has to be transmitted with 6 positions, including the index. Position 04: Data sender no. / customer number The customer number as agreed with Volkswagen/Audi must be used. The customer number is not plant related. In those cases where the supplier data base at Volkswagen/Audi does not provide for a customer number, "VW/AUDI" will be shown instead. Position 05-06: Transmission identification number old/new The transmission identification number, or run identification number, will be assigned consecutively, always starting with 00001, ending with 99999 and the starting with 00001 again. Consecutive numbers for both, the stock consolidation report and the movement notice are to be drawn from the one numbering cycle of a specific recipient. Position 08: Transaction code / transmission purpose The code "01" will be used for the stock consolidation report, the code "03" will be used for movement notices ((shipment of empty loading devices). Record type 722 Position 03: Supplier number The supplier number will be transmitted showing 5 digits. Position 04:

Supplier plant (location key)


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The single-position plant identifier / supplier identifier as assigned by Volkswagen/Audi is to be entered here left justified. It identifies the supplier plant where the loading device stock control is maintained. Position 05: Customer number / loading device stock code The two character loading device management code is used customer number (e.g. "11" for all Volkswagen production plants) (see attached list). Position 06: Plant (location key) customer The container s are indicated for each loading device management code (e.g. "11" for all Volkswagen production plants) as in position 5. The customer plant (location code) is currently not transmitted in record 722 . In record 724, position 20 in the movement data of the loading device stock consolidation report the plants sending and receiving (e.g. "15" for Emden) the loaded devices are given. This is also indicated in the movement notice. Record type 723 Position 06-11: Stock status data will only be sent in the stock consolidation report but not in movement notice. Record type 724 Position 03: Transaction code The following transaction codes will be used in the stock consolidation report for loading devices: credits 10 material receipt in Volkswagen/Audi (delivery note / EDI dispatch advice) 30 transfer from supplier to other 50 correction 54 cancellation 70 inventory adjustment VS Scrapped (Note: Code is in letters contrary to VDA recommendation 4927!) debits 21 PV transfer 21 transfer of empty loading devices (EDI movement notice) 23 material return shipment (delivery note) 31 receipt, resulting out of transfer from other supplier 51 correction 55 cancellation 71 inventory adjustment WE: Compensation provided (Note: Code is in letters contrary to VDA recommendation 4927!) New purchase (Note: Code is in letters contrary to VDA recommendation 4927!) In the loading device movement notice (shipment of empty loading devices) the identifier 21 will be entered. Position 04: Document number The last six alphanumeric positions of the document number as transmitted by the supplier will be processed. Position 08: Number of loading devices The number of loading devices included in a particular transaction. Position 11:

Freight consolidator number


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The Volkswagen/Audi supplier number of the specific freight consolidator will be transmitted, the identifier is to be included. Position 12: Document number reference The document number (position 04) which had been originally applied to the movement notice which is now to be cancelled. This information will only be used with the movement notice. Notice: Contrary to the VDA recommendation this field carries alphanumeric information (Sa. Pos. 04, above). Position 15-18: Reference data The original data of the movement notice to be cancelled are repeated here. Position 20: Plant (location key) customer The container s are indicated for each loading device management code (e.g. "11" for all Volkswagen production plants) as in record 722 position 5. Here (record 724, Pos. 20) the movement data for the loading device stock consolidation report contain the plant receiving the loaded devices (e.g. "15" for Emden, according to 5.1.2. Plant Identifiers) and the plant sending the empty devices (the latter is also sent in the movement notice). Record types and record type sequence in the Call for Empty Loading Devices Supplier Volkswagen Rec. Vertype sion

M/ C


721 01

M

1

722 01

M

1

723 01

M

1

724 03

M

1

725 01

K

1

729 01

M

1

header record Loading Device Data ( once per transmission ) must be 1st record in any transmission link between container storage at supplier and container storage VW/Audi (once per relation, n-times per transmission) must follow 721 can follow 725 Loading device data (once per loading device type/container no. and relation follows 722 may follow 723, 724, 725 Transaction data (once per booking, n-times per packaging reference number ) may follow 723, 724, 725 text ( once per transaction ) may follow 724 trailer record loading device ( once per transmission ) may follow 723, 724, 725

The following definitions refer to exceptions related to this message. Structures and definition relating to several messages are identified in the data catalogue and in the general data descriptions which are attached. Record type 721 Position 03: Customer number / data recipient no. The customer number as agreed with Volkswagen/Audi must be used. The customer number is not plant related. In case no customer number has been agreed with Volkswagen/Audi, "VW/Audi" should be entered instead.


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Position 04: Supplier number / data sender number The supplier number has to be transmitted with 5 alphanumeric positions if the supplier maintains a centralised EDI exchange. Should the supplier maintain a decentralised EDI exchange, the supplier number has to be transmitted with 6 positions, including the index. Position 05-06: Transmission identification number old/new The transmission identification number, or run identification number, has to be assigned consecutively, always starting with 00001, ending with 99999 and starting with 00001 again. Position 08: Transaction code / transmission purpose The identifier "09" has to be entered, identifying the suppliers call for empty loading devices. Record type 722 Position 03: Supplier number The supplier number must be transmitted with 5 alphanumeric positions. Position 04: Supplier plant (location key) The single-position plant identifier / supplier identifier as assigned by Volkswagen/Audi is to be entered here left justified. It identifies the supplier plant which placed the call. (See also chapter on VW/Audi-specific data items). Position 05: Customer number / loading device - stock code In order to manage the loading device movements, the 2 digits identifier (21 for all Audi plants for example) has to be transmitted, reflecting on the VW/Audi plant which receives the call for empty loading devices. (See also the table attached to this document). Position 06: Plant (location key) customer The location code customer is not used when calling for empty loading devices. Record type 723 Position 06-11: Stock status data will not be processed. Position 12: Transaction data identifier The transaction identifier "N" is to be transmitted. Record type 724 Position 03: Transaction code The code "16", which stands for the suppliers call for empty loading devices, is to be entered. An incorrect call for empty loading devices must be completely cancelled by using the code "55". To order the correct quantity a new record type 724 is to be transmitted. Position 04: Document number The running document number of the call for empty loading devices has to be entered. Position 07: Document date The date when the call for empty loading devices has been created is to be entered. Position 08: Number of loading devices The number of loading devices which the supplier orders is to be entered. Position 12: Document number reference The document number (position 04) has to be entered, which was originally applied to the call for empty loading devices that is now to be cancelled. Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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Position 15-18: Reference data The data originally contained in the call for empty loading devices which is now to be cancelled are to be repeated. Position 19: Delivery date Here the date of the scheduled arrival of empty loading devices has to be entered Position 20: Plant (location key) customer The location code customer is not used when calling for empty loading devices. Top

3.1.11.

Electronic Payment Advice VDA 4907

Volkswagen/Audi transmit the electronic message Payment Advice VDA 4907, version 1. The data file to be transmitted must have the following structure: DKR.R11sid.T0311A (payment advice’s transmitted from Volkswagen AG), DKR.R21sid.T0311A (payment advice’s transmitted from Audi AG) whereby sid represents the variable for the station ID of the supplier. The structure of data elements used are identified in the data catalogue and in the general data descriptions which are attached. Record types and record type sequence Rec. type

Version

M/ C

Repeat

Data definition

911

02

M

1

912

02

M

R

913

02

M

1

header record Payment Advice ( once per transmission ) 1st record in any transmission data referring to paid invoices/documents ( x times per transmission ) follows 911 may follow 912 trailer record Payment Advice ( once per transmission ) follows 912 must be last record in any transmission Top

3.1.12.

Electronic Self-billing Invoice VDA 4908

Volkswagen and Audi are transmitting the Self-billing Invoice VDA 4908 either in version -1 or in version -2 format. Self-billing invoices issued by VW Sachsen and Sächsische Automobilbau GmbH will be routed from IVZ Sachsen (R27) through IVZ Wolfsburg (R11) to the suppliers. The issuing party is identified by the mutually agreed customer number in record type 821, position 03. Self-billing invoices from VW Brüssel are in preparation and will be routed from IVZ Sachsen (R27) through IVZ Wolfsburg (R11) to the suppliers. The data file names to be used are DKR.R11sid.GSDFUE (self-billing invoices issued by Volkswagen AG), DKR.R21sid.GSDFUE (self-billing invoices issued by Audi AG), DKR,R27sid.GSDFUE (self-billing invoices issued by VW Sachsen/Sächsische Automobilbau GmbH),


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whereby sid represents the variable for the station ID of the supplier. The data will undergo a plausibility control before transmission; in the case of a discrepancy the self-billing invoice will not be transmitted. Such data will be included in the next following self-billing invoice run. The structure of data elements used are identified in the data catalogue and in the general data descriptions which are attached.

Record types and record type sequence used with the Self-billing Invoice Rec. Ver- M/ Re- Data definition type sion C peat

821 02 M 1 822 02 M R 823 02 M R 824 02 M R 825 02 C R 827 02 C 1 829 02 M 1

header record Self-billing Invoice ( once per transmission ) must be 1st record in any transmission single data elements of the self-billing invoice follows 821 may follow 825,827 must not follow 822 single data elements of dispatch advice follows 822 may follow 824, 825, 827 must not follow 823 line item/article data of dispatch advice follows 823 may follow 824, 825 additions/subtractions per line item/article number may follow 824,825 national data requirements may follow 824, 825 must follow once on each 823 trailer record self-billing invoice ( once per transmission ) follows 824 or 825 or 827 must be last record in any transmission

Record types and record type sequence in the Balanced Correction Report (not yet implemented). 821 02 M 1 822 02 M R 823 824 825 826

02 02 02 02

M M C M

R R R R

827 02 C 1 829 02 M 1

header record Self-billing Invoice ( once per transmission ) must be 1st record in any transmission single data elements of the self-billing invoice follows 821 may follow 824, 826, 827 single data elements of dispatch advice follows 822 may follow 826, 827 line item/article data of dispatch advice follows 823 may follow 826 additions/subtractions per line item/article number may follow 824, 825 additions/subtractions per line item/article number follows 824 may follow 825 national data requirements may follow 826 trailer record self-billing invoice ( once per transmission ) follows 826 or 827 must be last record in any transmission

3.2.

Code lists and general data items at Volkswagen/Audi

3.2.1.

Code lists and identifier tables

VDA codes have been defined to communication within the German automotive industry. The functional description of codes and identifiers used in messages is part of the VDA recommendations which are obtainable from the VDA. ODETTE Codes (ODDC) do comply with the codes contained in the UN-Trade Data Elements Directory (UN/TDED ISO 7372). The ODETTE Data Catalogue may be obtained from the national ODETTE organisations, in from VDA. ODETTE messages which Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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are implemented in Volkswagen/Audi comply with the VDA recommendations which were developed to cover these messages. ODETTE code descriptions are part of the message specific VDA recommendations and therefore need not be obtained separately.

3.2.2.

VW-specific message orientated data items

Delivery location (5 positions) When transmitting to Volkswagen/Audi the delivery location is to be transmitted in all messages and documents as formatted in the Delivery Instruction and the daily call-off. If referring to the paper document Delivery Instruction VDA 4904, the delivery location may be copied, but without separators: Example: 101-01 => group) 101/74 =>

10101

(character 1: Plant, characters 2-3: Finance, characters 4-5 storage

10174

Orders carrying a delivery location which is not clearly identifiable, perhaps because the order was not issued in the form of a delivery instruction, must be cleared with the responsible party at Volkswagen/Audi, see also section 6.4. Arrival date The date when a shipment is to be available in the Volkswagen/Audi material receiving area. Order number customer, delivery The dispatch and transport data must definitely include the order number as it is shown in the delivery instruction. The order number customer originates in purchasing. Depending on the particular case, it will be restructured to fit the delivery instruction. Order number customer, procurement The order number customer is originally used in the annual request for quote procedure in procurement. This number must not be used when transmitting dispatch and transport data. Engineering change status For deliveries to Audi the engineering change status must be sent in the dispatch data and the shipping documents. Quality certification requires that production material can be traced using quality-relevant data. At Volkswagen/Audi the engineering change status is indicated by the date of drawing change and the change number. It is announced by a drawing change report (paper). Customer number The customer number may be defined by the supplier and, if he so requests, be transmitted in the delivery instruction and in the daily call-off. Different customer numbers may be used in working with both, Volkswagen and Audi, but not in working with separate Volkswagen/Audi plants. VW Sachsen and Sächsische Automobilbau GmbH, both have their own customer number. However, in the delivery instruction these plants, too, will carry the VW customer number. Storage location: (7 positions) The storage location specifies the hall to which the shipment is delivered and covers a number of receiving points. It is currently only used by Audi for certain applications and is provided to the supplier in the VDA 4905/1 or VDA 4915. It must be sent back by the


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supplier in dispatch information (VDA 4902, VDA 4912, VDA 4913). The storage location is additional information to the article number and not an identifier. Supplier number Volkswagen/Audi transmit the supplier number showing 5 digits without identifier and 6 digits if the plant identifier is included; the separator is to be omitted in this case. In transmissions from supplier to Volkswagen/Audi the 5-character supplier number and the 1-character plant index must be contained in the VDA 4913 in two separate data items. On the transport label VDA 4902 the 7-character supplier number is entered in plain text in which character 6 is the "/" and character 7 is the 1-character plant index. The barcode for the supplier number on the transport label has 6 characters (without "/") or 7 characters (with "/"). Freight forwarders work with the 6-digit supplier number without the plant identifier. Delivery note number Numerical, with leading zeroes Presently, the delivery note number shows 6 digits in all messages related to financial functions. In the istrative procedure between EDL and suppliers a 8-digit delivery note number is used for the daily delivery note; the first two digits identify consecutively the shipments of one particular supplier. From the end of 1994 on, the allowed field length for the dispatch number will be increased to 8 digits in record type 823, position 03, of the Selfbilling Invoice VDA 4908, to accommodate the consecutive number of the daily delivery note. A comparable extension to 8 digits will not occur in the Payment Advice VDA 4907 before the middle of 1995. Packaging code-customer The packaging code will be reflected for new positions in a first information, in case of changes in the packaging instruction and in the delivery instruction, but always according to the following example: Examples:

VW0001 VW0012 007255 010028 0110302 110656 FA0011 .....

not not not not not not not

SK-V-7143 70-A-110671 7-v-7255 70-A-010028 7-V-11030/2 70-A-110656 FA-11

Article number customer (part number) The order message, the delivery instruction, the dispatch and transport data and all paper documents have to carry the article number in edited format, considering mandatory spaces. All article numbers always begin with a blank. The following examples are to demonstrate the numbering system:


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.AKD.461.000 .AKD.473.008.KT .BBK.A00.117.OS.3VD .N...010.020.3 .N...900.161.09 .SCE.100.020.K..ABB .321.000.257.B .333.201.021.Q .357.201.021 .357.201.021.AL .191.867.765 A..4RD .A....59.920.0

"." "." "." "." "." "." "." "." "." "." "." "."

Page: 82

.=blank .=blank .=blank .=blank .=blank .=blank .=blank .=blank .=blank .=blank .=blank .=blank

Unique shipment identification number (Sendungs-Ladungs-Bezugsnummer) The unique shipment identification number is to be unambiguous and must not be repetitive within a calendar year. Value-added tax amount - total The 2nd field should only be used if during the tax year the tax rate has changed, so that two tax amounts have to be distinguished. Place of use (14 characters) For deliveries to the Audi plants Neckarsulm and Györ a place of use must be sent for some article numbers depending on the individual case. This is sent in the daily call of and delivery instruction and must be indicated in the dispatch data and on the transport label. The place of use is the storage location assigned to a specific part. The place of use is given as additional information to the part number and receiving point and is not an identifier. The place of use is currently not sent in DELINS (VDA 4905/2)! It is also not possible to sent the place of use in AVIEXP! Plant customer The 2-digit plant identifier is shown in delivery instructions and daily call-offs and has to be identically and left justified reflected when transmitting data to Volkswagen/Audi. See also data attachment "Material receiving". Plant supplier Volkswagen / Audi use the 5-character supplier numbers together with a 1-figure supplier index / plant index. The master data for the supplier index are maintained by the s payable department (Kreditoren). Changes must be agreed with s payable (Kreditoren). The delivery instruction contains a combined index for all supplier plants. The a plant index specific to a certain part may be maintained by the material follow-up analyst if required. Delivery instructions will then be grouped under this plant index and may be sent to different addresses. Any assignment of a plant index to a part must be agreed with the responsible material follow-up analyst. The index of the delivering plant must always be given in the dispatch data. Our material receiving systems checks whether the index sent is a valid index. Volkswagen/Audi also accept plant identifiers assigned by the suppliers provided they can be translated to the code assigned by us in our material receiving system. These parallel identifiers must be agreed on with the person responsible for MAT data at Volkswagen / Audi (see list of s below). In all other aspects of the information exchange with suppliers (container data, self-billing invoice) only supplier indices assigned by Volkswagen/Audi will be used. Customer identifier (responsible party)


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This identifier is made up of 4 characters: locations 1-2 contain the plant identifier and locations 3-4 contain the identifier for the individual analyst.

3.2.3.

Data catalogue for the data interchange with Volkswagen/Audi

Looking in the "Overview of data usage in the electronic data interchange with Volkswagen/Audi", you will find the data elements used in EDI messages which Volkswagen/Audi have implemented already or which they will implement soon. The data formats are reflected according to the VDA recommendations and also as they are processed in Volkswagen/Audi. The electronic data interchange with Volkswagen/Audi is based on agreed data element definitions reflected in VDA recommendations (Column 'Format VDA'). The actual processing of the data element in Volkswagen/Audi is shown in the column 'Format VW'. Data elements which are always numerical have been identified with "n" in front of the fieldlength specification. Should the column 'VW/Audi code' carry a "D", the chapter 'VWspecific message orientated data usage' will explain how to use the data element when doing EDI with Volkswagen/Audi. If a "V" is given then the description in the respective VDA recommendation is sufficient for use of the data element with Volkswagen/Audi. A combination of these keys is well possible. For data elements which are part of the ODETTE based messages with ISO 9735 syntax, the ODETTE formats are additionally shown with reference to the ODETTE Code Tables (ODDC) and the Trade Data Element Directory (UN/TDED-ISO 7372) where appropriate. The use of the data element is indicated by referencing to the message specific record type or segment. Where fields are hatched, the specific data must be entered when the record type is transmitted (mandatory data). If the data element is to be transmitted under certain conditions only, record type and segment will not be hatched. Any data elements which are presently not processed in Volkswagen/Audi are identified with the symbol "-". Important: Data elements which are presently not processed in Volkswagen/Audi may be activated as soon as changed information requirements make this necessary. We therefore suggest, to provide for the processing of the full informational volume of a specific VDA recommendation when planning your EDI system. Experience proves that later adjustments are complicated and expensive! Top


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4.

Page: 84

EDI Communications Equipment at Volkswagen/Audi

Note for internet s: The EDI data catalogue is a very large document. Please the entire document onto your computer. Volkswagen/Audi, just as the European automotive industry and many other industry sectors, are using the modern ODETTE File Transfer Protocol (OFTP) as the standard transmission procedure, which is based on the internationally available X.25 network (called Datex-P by Telekom in ). It is identical to the File Transfer Protocol VDA 4914-2, recommended by the German Automotive Association (Verband der AutomobilindustrieVDA),. The protocol is open and in no way industry specific; it provides safe and controlled data transmission which is free of interventions and transparent in its performance. The OFTP may be used for the electronic data interchange of business data as well as for the transfer of CAD and scanned image raster data. The actual electronic data interchange (file transfer) with Volkswagen is to be routed through the information processing centre (IVZ) in Wolfsburg; file transfer with Audi is to be routed through the IVZ Ingolstadt. Transmission of data between you and SEAT or SKODA can be handled by the IVZ Wolfsburg. IVZ Wolfsburg functions as the clearing centre for the Group. You may all data exchange with the Group via the IVZ Wolfsburg with no extra costs. From there the data are quickly sent automatically to the indicated recipient in the Group. When exchanging data files electronically with Volkswagen/Audi the rule of including only one message type in any one data file must be observed. In sending files as well as in receiving files each message type has to be identified by using the correct data file name as specified by Volkswagen/Audi. This rule covers the transmission of ODETTE/EDIFACT messages as well! It is not permissible to combine several message types in a specific data file to be transferred because the data file names are used to control the internal processing procedures for message types at Volkswagen/Audi. Top

4.1.

Network service

The standard transmission processes used at Volkswagen/Audi are the point-to-point connections ISDN/OFTP, ENX/OFTP and X.25/OFTP. Audi is no longer installing new X.25 connections. The standard processes point-to-point connection, which is favoured by Volkswagen and Audi. VANS (Value Added Network Services) are only used in exceptional cases when requested by the partner; in such cases the communication takes place via a third party. In the standard procedure the EDI partner sending the data makes the connection. Data to be sent by Volkswagen/Audi are sent automatically, as soon as they are provided by the respective department. The partner's EDI system must be ready to receive at all times to ensure smooth and prompt handling of EDI traffic. The point-to-point procedure where the connection is made by the sender, is also ed by the X.25/OFTP and ISDN/OFTP transmission processes.


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EDI Net Service

Volkswagen AUDI OFTP ISDN / X25

OFTP X25

EDI Partner Transact. data

ISDN CAD and image data

Figure 25:

4.1.1.

Transact. data and CAD

Datex-P / Transact. data

Transact. data

OFTP ISDN / X25 or OFTP X25 or

VANS VANS only in exceptional case

Spec. SW oder

ENX)

OFTPT/IP

OFTPT/IP

OFTP File Transfer Monitor RVS

Page: 85

Transaction data , CAD and image data, essential for large quantities of data

OFTP File Transfer Monitor

EDI network service at Volkswagen and Audi

X.25 multi channel link (Datex-P)

The X.25 multi channel link, implemented by both EDI partners, represents our standard network service. In , where the Telekom has a considerable amount of telecommunication authority, the X.25 multi channel link is also identified as the DATEX-P 10H interface. Your choice of transmission speed depends largely on the data volume which you are likely to exchange with us or, possibly, with other EDI partners as well. Transmission speeds range from 2.400 to 64.000 bits/sec. The X.25 multi channel link will give you an optimum of flexibility when used simultaneously for online connections. Audi is no longer installing new X.25 connections.

4.1.2.

ISDN connection

For the electronic transfer of CAD/CAM data and scanned image raster data an ISDN connection at the very least should be installed. An ISDN connection is also an effective solution for the transmission of business transaction data. The variable transmission costs when using ISDN may less than a tenth of those when using Datex-P. Here, too, the OFTP is used as the file transfer protocol and the X.25 OFTP data flow is transparently routed through the ISDN network. Volkswagen/Audi facilitate the transformation from X.25 to ISDN by means of a separate hardware. However, there are software solutions available to serve this purpose, just requiring an ISDN plug-in card to be installed in the computer. You should turn to your EDI software partner for advice on this matter.


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4.1.3.

Page: 86

ENX connection

Another facility for EDI transmission has been available since 1999. The T/IP-based ENXNetwork (European Network Exchange) operated by Deutsche Telekom offers variable transmission speeds between 64 kBit/s (dial-in connection) and 34 Mbit/s (dedicated line). It thus allows transmission speeds which other types of connection cannot provide. The ENX network also has very high availability and – unlike the other types of connection – it allows very secure automatic encryption of data during transmission. ENX is the connection preferred by Volkswagen for the EDI transmissions in the future. From mid-2000, a low-cost solution will be available from Deutsche Telekom to provide the benefits of ENX for a low standing charge and connection time rate (similar to the costs of an internet connection).

4.1.4.

Value Added Network Services (VANS)

VANs are intermediary service providers. The VAN s an interface between Volkswagen/Audi and the EDI partner by providing a mailbox for each of them. The VAN concept represents the very opposite to the point-to-point concept. The introduction of a VAN service automatically reduces the transparency of the transmission process. Volkswagen/Audi have no possibility to monitor the final message transfer to the partner. In the case of irregularities during the transfer process, Volkswagen/Audi can only accept responsibility for data transmissions between the VAN and Volkswagen/Audi. Any check with the VAN in case of irregularities has to be initiated by the partner, irrespective of the direction of the data flow. The introduction of VANs may result in unacceptable delay when transmitting messages with tight scheduling (daily call-off, dispatch and transport data). In some European countries point-to-point transmission using standard file transfer methods is not possible. The X.25 network service in these countries is either available at considerable costs only or is not available at all. In such cases the routing of information through VAN's may be an acceptable solution. Volkswagen and Audi at this point in time do accept the VAN service of IBM and General Electric EDI Express. To route information through GE EDI Express, we need to know the mailbag address. The supplier has to arrange with GE for a Trading Partner Relationship (TPA), relating the mailbag address of the supplier to that of Volkswagen (OGEISVWEDIRELAYINT0001) or of Audi respectively. The VAN service will only be used in its data transporting functionality. Volkswagen/Audi will transfer ODETTE / EDIFACT messages in converted format, the partner will have to reconvert before processing. The same method applies vice versa to messages sent by the partner. Should suppliers intend to involve third parties (VANs) when actively exchanging electronic data with Volkswagen/Audi, this has to be announced to Volkswagen/Audi in advance and in writing. Involvement of a VAN is subject to agreement from Volkswagen/Audi.

4.1.5.

Technical dependencies

The following table identifies the performance characteristics of the three major network services in regard to point-to-point transmissions. It s the partner Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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specific selection of the transmission method which is to be implemented in order to exchange electronic data with Volkswagen and/or Audi.

X.25 MULTI CHANNEL LINK, (DATEX-P)

ISDN connection

ENX connection

NETWORK LINK

Both partners use X.25 multi channel link (DATEX-P 10H)

Both partners use ISDN link

Both partners use ENX link

PARTNER PROFILE

Not recommended for CAD data

Essential for CAD transmissions and preferable for business transaction data.

Essential for CAD transmissions and preferable for business transaction data.

Only viable if an existing Datex-P (already installed, e.g. for online applications with low transmission volume) is to be used

Communications computer Communications computer to be set to receive around to be set to receive around the clock. the clock.

Communications computer to be set to receive around the clock. Data volume

Only recommendable for low data volumes.

Recommendable for all data volumes.

Recommendable for all data volumes. Recommended for secure transmission.

MESSAGE TYPES

May be used for all messages

May be used for all messages

May be used for all messages, especially messages requiring encryption.


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4.1.6.

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Costs

When using Telekom ISDN/OFTP or ENX/OFTP is more cost effective compared to X.25/OFTP irrespective of transmission volume and time of day. The Datex-P tariff is advantageous for online applications with low transmission volumes. Datex P connections installed for online applications can also be used for EDI data transmission. We only accept the use of VANs abroad. Top

4.2.

EDI software for the partner

The most important provision for starting the electronic data exchange with Volkswagen/Audi is the availability of qualified EDI software. This includes file transfer software to handle the actual data transfer, converter software in case ODETTE and/or EDIFACT messages are to be transmitted, which use the ISO 9735 syntax. Of course, qualified application software is also required to prepare and to process EDI messages and to provide ive functions, such as producing the bar coded transport labels. To handle the actual data transfer OFTP compatible file transfer software is required, such as the VW-GEDAS product rvs for example, which s several hardware platforms. A complete overview of the OFTP products presently available may be obtained from VDA. Within the IVZ Wolfsburg, the group responsible for EDI techniques has tested communication software products. Besides the VW-GEDAS products, software packages offered by Auel, Actis, Datentechnik Mertens, Digital, Hüngsberg, Kasch, Profile, Rembold&Holzer, Seeburger and Schmitt Unternehmensberatung are used to communicate with Volkswagen. OFTP software may be used equally well to transfer business data, CAD data and Image-Raster data. The following table identifies the software and hardware requirements to be considered when these different data types are to be transmitted under OFTP control.

X.25 MULTI CHANNEL LINK

ISDN

OFTP ing file transfer OFTP ing file transfer software based on any hardware software based on any hardplatform you are operating on ware platform you are operating on X.25 PC compatible plug-in card or comparable facilities ISDN PC compatible plug-in depending on the implemented card or comparable facilities hardware depending on the implemented hardware X.25 multi channel link (Datex-P) ISDN connection

ENX OFTP ing file transfer software based on any hardware platform you are operating on Router with communication card for connection to ENX, installed by service provider (currently Deutsche Telekom) ENX connection

You also need a converter for ISO 9735 syntax when transmitting business transaction data in ODETTE or EDIFACT formats. Converters with this function are also available from your software provider. To completely the logistical business process, we recommend application software which is EDI orientated and compatible to VDA and ODETTE procedures, such as the use of cumulative figures for example. Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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Volkswagen AUDI Exchange of structured transaction data with external

Page: 89

EDI Partner

partnern on the basis of standards File TransferSoftware

File TransferSoftware

EDIConverter EDI System

Network Link Converter functionality Messages

Message standards

Lieferabruf Feinabruf Lieferschein Gutschrift

VDA ODETTE EDIFACT

Communication standards OFTP ISDN X.25 FTAM

Information Systems

Application pack EDIComp. Package

Information Systems

Figure 26: Complete EDI packages Small and medium enterprises-SMEs are well advised to consider an economical approach to EDI by buying an all-in-one EDI software package. This should cover the full business process cycle from delivery instruction to financial settlement and should be geared to handle the data interchange with most of the automotive manufacturers. These systems benefit from their high process integrity while other in-house systems remain largely unaffected. Good EDI packages allow relatively easy implementation of interfaces with inhouse systems. For suppliers with low data interchange volumes, Volkswagen and Audi recommend PCbased EDI software packages. Being adequately priced, this software will enable the supplier to comply with all Volkswagen/Audi provisions for the efficient handling of the logistical business process. This includes such information as delivery instruction, dally calloff, dispatch and transport data, EDI shipping list, forwarding order, ODETTE transport label/KLT transport label, reception of VDA 4913-2/3 at the external service providerEDL/consignment store, self-billing invoice, reception of the monthly stock status report of loading devices and of the movement notice on returned loading devices and, finally, sending the call for empty loading devices. The software package must use a data bank system which ensures the integrity of the master data files. Data links to the in-house systems should be easily implemented without need for further changes. Also, the software should include a communication part (X.25/OFTP or ISDN/OFTP) and the converter functions needed to EDI messages with ODETTE/EDIFAXT syntax (DELINS or AVIEXP). It is feasible, of course, to work with the products of any other qualified software house. However, it should be made certain that the total business process is well ed in an integrative manner. This means, for example, that the different EDI messages are to be interrelated through a common data base and that they can easily interface with other inhouse systems. Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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To exchange CAD data with us according to the implemented CAD data interchange standard, you will need the VDAFS or the IGES/VDAIS processor in addition to the data transmission software. To exchange image raster data requires on your side the facilities to scan, store and print drawings. Top

4.3.

Implementation of a data transmission link

The exchange of EDI messages with Volkswagen will be handled by the IVZ Wolfsburg, the exchange of messages with Audi will be handled by the IVZ Ingolstadt. This section identifies the various aspects you will have to consider when implementing an EDI link with Volkswagen/Audi. In order to realise this in a short period of time, you should task a software distributor with the job who specialises in EDI. These companies will be in a position to offer you professional help to master the following activities.

4.3.1.

Application for an ODETTE code

For communication with Volkswagen/Audi, you need to have an organisation code or ODETTE ID. Using the enclosed form, you may apply to the VDA to have such a code assigned to you.

4.3.2.

Application for a network connection

You have to apply to TELEKOM or to your national telecommunication service provider to be linked to the network service you selected.

4.3.3.

Application for a communication link

's leading EDI software producers (gedas, Auel, Actis, Datentechnik Mertens, Debis, Hüngsberg, Kasch, Seeburger and Schmitt Unternehmensberatung) can install the connection for communication with Volkswagen/Audi. In this process the configuration data for the partner company are sent by EDI in a check block to the partners EDI Technique at Volkswagen and Audi and entered in the Volkswagen/Audi EDI monitor. These software providers will also make sure that the EDI parameters are entered in the partner company's communications system. Thereafter the software provider will always be the responsible point of for the technical link with the IVZ Wolfsburg/Ingolstadt. If you use EDI software from any other software house choose from the attached fax forms the appropriate one. The fax / email forms are attached. Don't fax this form before the VDA has informed you of your ODETTE ID, before Telekom or your national service provider have established the network connection and before the EDI software has been successfully installed. As soon as you have sent off your Fax/Email application please phone the partners EDI Technique at Volkswagen. There you will receive the validated station ID for your company/location. This station ID is used in Volkswagen to assure the unambiguous identification for EDI communication within the Volkswagen Group; this means, it will also be needed for the communication with Audi. The station ID is always part of the data file name used for the electronic data interchange with Volkswagen/Audi.

4.3.4.

Transmission test

Before the EDI transmission of operative data begins, the data path has to be put on trial. For this purpose Volkswagen and Audi offer what is called a "loop test". Without restriction in Copyright / VOLKSWAGEN AG, K-DOG-2, EDI-Koordination, Tel. 05361-922997 OER.VWGUIDE_ENG_2002-1.doc

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regard to the contents, a data file (up to 10 KB) named "LOOPTEST" is to be sent to either the IVZ Wolfsburg or the IVZ Ingolstadt. As soon as the data file arrives successfully at Volkswagen or Audi, it will be automatically returned to the sender. The successful loop test causes the opening of the communication link at Volkswagen/Audi and the transmission of operative data can be started. If in exceptional cases the loop test does not provide fully satisfactory results, Volkswagen and/or Audi are prepared to transmit test data files, using the following data file names: The test files transmitted by Volkswagen/Audi have the following file names: Volkswagen: Audi:

DDF.R11sid.TESTVDA and DDF.R11sid.TESTODT DDF.R21sid.TESTVDA and DDF.R21sid.TESTODT

In this case DDF represents the Volkswagen/Audi system identifier for the test procedure, R11 (R21) stands for the station ID of IVZ Wolfsburg (IVZ Ingolstadt), sid represents the variable for the station ID which Volkswagen assigned to the partner and, finally, TESTVDA or TESTODT identify the test data file itself. The TESTVDA file is written in EBCDIC code and contains fixed length records of 128 locations each; the stored data represent a dummy Delivery Instruction in VDA 4905 format. TESTODT is written in ASCII code and contains variable length records (parameter FORMAT=TEXT in OFTP); the stored data represent a dummy Delivery Instruction in ODETTE format (DELINS VDA 4905-2 ).

4.3.5.

Operative processing

Once loop testing or transmission of test data has been successfully completed, the data link will be authorised for operative EDI processing by Volkswagen / Audi. In accordance with the normal EDI procedure you will first receive the delivery instruction from Volkswagen/Audi. Please the assigned person at Volkswagen / Audi to commence operative EDI processing. Herr Bettin is the responsible for the Volkswagen delivery instruction, Herr Müller for the Audi delivery instruction. The working times of the IVZ Wolfsburg are Monday, 6.00 to Saturday 14.00, and for the IVZ Ingolstadt the times are Monday 6:00 to Saturday 6:00. In the case of technical problems regarding the transmission, the Help Desk at Volkswagen or the EDI Operating (DFÜ Operating) at Audi are to be informed (see attachment for addresses).

4.3.6.

Network connections at Volkswagen/Audi - OFTP Parameters

Volkswagen/Audi will normally transmit data files containing VDA formats with fixed length records in EBCDIC format. It is also possible to transmit these files in ASCII format, but this has to be arranged for by ing the responsible party at Volkswagen/Audi. Files may be sent to Volkswagen/Audi in EBCDIC or ASCII format. For files in ASCII format the file format "Text" must be used in OFTP. Files with variable length records in ODETTE/EDIFACT format, DELINS for example, will always be transmitted in file format "Text". The following examples show the definition of OFTP parameters for the Start File Identification (SFID) in VDA messages and ODETTE messages:


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Identification of SFID Parameters with VDA formats (Example) SFIDCMD SFIDDSN SFIDRSV1 SFIDDATE SFIDTIME SFID SFIDDEST SFIDORIG SFIDFMT SFIDLREC SFIDFSIZ SFIDREST

H DBE.R11Z01.B3200 950306 084625 00013000023HELLA-KG O0013000001VW......R11 F 00128 0000002 000000000

Command Identifier File data set Name Reserved (9 Bytes, Blank) Date (YYMMDD) Time (HHMMSS) Field (9 Bytes, Blank) File Destination R11 File Origin (.=blank) File Format (F/VU/T) Maximum Record size File Size in 1K units Restart Position

Identification of SFID Parameters with ODETTE formats (Example) SFIDCMD SFIDDSN SFIDRSV1 SFIDDATE SFIDTIME SFID SFIDDEST SFIDORIG SFIDFMT SFIDLREC SFIDFSIZ SFIDREST

H BDBE.R11ZA2.VALEOD 950307 113512 00941A588815330 O0013000001VW......R11 T 00076 0000001 000000000

Command Identifier File data set Name Reserved (9 Bytes, Blank) Date (YYMMDD) Time (HHMMSS) Field (9 Bytes, Blank) File Destination R11 File Origin (.=blank) File Format (F/VU/T) Maximum Record size File Size in 1K units Restart Position


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The postal address codes for IVZ Volkswagen and Audi are as follows:

X.25multi channel link

ISDNCONNECTION

IVZ VW-Wolfsburg

Audi-Ingolstadt

IVZ VW-Wolfsburg (O0013000001VW......R11)

IVZ Audi-Ingolstadt (O0013000057AUDI-INGR21), for CAD and commercial data

Datex-P: 4-5536120028 or for X.25 from abroad: 0-2624-5536120028

Datex-P. 4-5841022140 or for X.25 from abroad: 0-2624-5841022140

IVZ VW-Wolfsburg (O0013000001VW......R11) for CAD and commercial messages: +49-5361-9-79000

IVZ Audi-Ingolstadt (O0013000057AUDI-INGRSV), with new ISDN connections for CAD and commercial data +49 841 493071

ISDNCONNECTION

Audi-Ingolstadt FE computers (research and development) (O0013000057AUDI-INGR2A), with existing ISDN connections +49 841 425713 +49 841 425714 +49 841 4829083 +49 841 4829084 +49 841 471183

4.3.7.

Addressing/routing in Volkswagen Group

The EDI partners of Volkswagen have the possibility to EDI messages through the IVZ Wolfsburg as a central routing point. The IVZ Ingolstadt and the FE computing centre Ingolstadt serve as central routing points to reach computers attached to the Audi Marque. The IVZ Ingolstadt is central routing point for the transfer method X.25/OFTP, the FE computing centre Ingolstadt is central routing point for the transfer method ISDN. EDI messages may be exchanged both ways between international member companies of the Volkswagen Group, computing centres of the Volkswagen Marque and the Audi Marque and the computing centres of our freight consolidators. The automatic forwarding of data files to third parties within and outside the computer network of the Volkswagen Group is facilitated by the routing function which is part of the ODETTE File Transfer Protocol (OFTP = VDA 4914-2). The following is an example of message routing: • A data file is to be sent from a Volkswagen Group , for example SEAT, to a supplier, ing through Volkswagen Wolfsburg. This transfer occurs in two distinct steps, one following the other. As a first step, the data file will be transferred from IVZ SEAT to IVZ Wolfsburg to be stored here. After the file has been completely received by the IVZ Wolfsburg, the data will be automatically set up for transfer to the supplier. As a second step, the data file will be transferred from IVZ Wolfsburg to the external partner. • In this example, the IVZ Wolfsburg assumes the function of a central routing point, merely ing the data file on to the final recipient.


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The actual routing instruction is always given by the sending party, which means that in this case SEAT had to identify the final recipient of the data file. The "Odette ID" is used to indicate the final recipient and the sender. The computers involved are identified by the ODETTE ID. The ODETTE ID of the sender and of the final recipient will be transmitted together with the data file through all steps of the procedure. This information is stored in the service record "SFID" (Start file ID) which the OFTP uses for this purpose. The ODETTE IDs remain unchanged throughout the whole transmission process, so each of the recipients can easily see whether the information has to be ed on to a further party or whether the own computing centre is already the designated final recipient. The ODETTE IDs of all the computing centres involved, i.e. the sender, the central routing point and the final recipient, must be "known" to all computing centres involved, which means that this information must have previously been "generated" in the individual OFTP products. So it is most important that the final recipient, which in our example happens to be the supplier, is in the position to identify the ODETTE IDs of both, the central routing point (IVZ Wolfsburg) and that of the sender IVZ SEAT, even though he will at no time be in direct line (X.25, PAD, ISDN) with the sender. Using exactly the same method, but always in agreement with all the participants, the supplier, too, may transfer data files to third parties, for example SEAT or a freight consolidator, by routing them through Volkswagen Wolfsburg as the routing centre. Volkswagen and Audi, too, use this routing function to transfer data files between computers actually involved in a particular application, sometimes even at department level. As an example, CAD files, dispatch and transport data or self-billing invoices are all processed at different computer stations. The following table gives a rundown of those computing centres in Volkswagen/Audi which are most often involved in the communication with external partners. Volkswagen Computing centres: Identification

ODETTE ID

IVZ Wolfsburg

O0013000001VW......R11

. .=blank

The IVZ Wolfsburg serves as the central routing point for the computing centres listed below. Line connections (X.25, PAD, ISDN) are always established with this computing centre, regardless of whether data files are to be received from or to be sent to other computing centres. IVZ Wolfsburg (CAD manufacturing) IVZ Wolfsburg (CAD R&D) VW Sachsen, Mosel SKODA, Mlada Boleslav VW, Bratislava SEAT, Barcelona VW, Brüssel VW of America, Auburn Hills VW de Mexico, Puebla

O0013000001VW......R11 O0013000001VW......RF2 O0013000001VW......R28 O0013000001VW......R31 O0013000001VW......R37 O0013000001VW......R41 O0013000001VW......R46 O0013000001VW......R61 O0013000001VW......R66

. .=blank

Audi Computing Centres: Identification

ODETTE ID


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IVZ Ingolstadt IVZ Ingolstadt (ISDN) FE-Rechner Ingolstadt

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O0013000057Audi-INGR21 O0013000057AUDI-INGRSV O0013000001Audi-INGR2A

IVZ Ingolstadt and FE-Rechner Ingolstadt serve as central routing points for other computing centres in Audi. Line connections using X.25 can only be established through IVZ Ingolstadt, line connections using ISDN can only be established through FE-Retina Ingolstadt. Top


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Attachment 1 EDI operating locations and s in the Volkswagen Group Attachment 1 is printed on the following pages Note for internet s: You may also Attachment 1. ImpAnl1a.doc

Attachment 2

Volkswagen / Audi EDI data catalogue

Attachment 2 is printed on the following pages. Note for internet s: The EDI data catalogue is a very large document. Please the entire document onto your computer. DATACATn.XLS


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