Bhartiya Post Nov 2007 zi3j

GENERAL SECRETARY'S DESK OUR RESPECTFUL TRIBUTES TO OUR PIONEER LEADER, FATHER COM. BABU TARAPADA MUKHERJEE WHO BREATHED HIS LOST ON THIS DAY IN 1929 Meeting With Secretary, Posts. A delegation consisting Com. C.C. Pillai, Secretary General, Com. Desraj Sharma, Deputy Secretary General, Com K.V. Sridharan, General Secretary, Com. Ishwar Singh Dabas G/S P4, & Com. P. Rajanayagam, G/S Postal s met Secretary Posts on 28.09.07 and had discussion for one hour on various issues. Shri Kamlesh Chandra D.D.G. (P) also present during the discussions. The following are the important decisions arrived in the discussion. (i) All Circle Heads will be addressed to fill up all the pending residual vacancies by fixing target date irrespective of the years of unfilled vacancies or obtaining revival sanction to fill up the Posts. The clarifications sought for by some of the circles will be disposed accordingly. (ii) Another meeting at Directorate with the APMG/ AD (staff) of all Circles will be convened to dispose all the pending problems prevailing in LSG, HSG II & HSG I promotion issues at their circles. (iii) One officer will immediately be deputed to Orissa circle as assured earlier to sort out the discrepancies in the notional LSG promotion. (iv) The revised syllabus for LGO exam is in progress and will be finalised very shortly. (v) The Secretary assured to issue instructions to all heads of circles that whenever any business activity is introduced, compensation should be fixed at the introduction itself. Incentive in respect of IMT work will be finalised shortly. (vi) The Secretary south the details about the circles which are OTA for Postal operative staff. We mentioned that except four or five circles, the OTA is not granted for the absentism. The Secretary assured to cause appropriate instructions. (vii) A new scheme of engaging retired Postal employees remunerating as a fixed rate is under consideration and will be decided soon. (viii) While demanding to withdraw the order dt 21.5.07 on declining regular LSG promotion affecting BCR, the Secretary instructed the DDG (P) to cause necessary orders since BCR & regular promotions are two distinct categories. We requested to release earlier orders. (ix) The Secretary reiterated once again that there will he no curtailment of delivery and assured to pursue the incidents we discussed about Rajasthan Circle. We discussed further about the arbitary Rule BHARTIYA POST

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37 transfer orders issued to the circle president of Postal s Union from Patna to Ahmedabad. The Secretary assured to intervene. So for the filing of SLP against High court Chennai judgment pronounced in favour of the approved unit listed RRR candidates of Tamilnadu directing for their immediate absorption, we ed our strong protest before the secretary and requested him to withdraw the move and save the life of 622 Postal families as assured with the member (P) on 3.10.07 and decide further. Hold Demonstration on 5.10.07 & Send Saving rams/ Post card campaign. The Postal JCA has decided to hold demonstration at all work pots on 5.10.07 demanding to drop the move of filing SLP in the supreme court against the High Court judgment on RRR approved candidates and implement the assurances made during the discussions on 19.4.07 to absorb all the approved candidates of Tamilnadu circle as one time measure. Similarly Saving rams campaign may also be organised to exert pressure to implement the commitment. All Branch/ Divisional/ Circle Secretaries are requested to send report after observing the programme effectively. Federal Council from 7.10.07 To 9.10.07 The Seventh Federal Council Session of the National Federation of Postal Employees is scheduled to be held at Monlali Yuva Kendra, Kalkata 1y form 7.10.07 to 9.10.07. Out of 64 Federal Councillors, our union is entitled only 18 Councillors due to improper remittance of quota by the divisional/ Branch Unions. Nationwide Strike on 30.10.07 The confederation of Central Govt Employees & Workers, NFPE & FNPO have decided tly to organise one day nationwide strike demanding settlement of 12 Point charter of demands on 30.10.07. All the Branch/ Divisional/ Circle Secretaries are requested to launch Campaign Programmes sincerely & seriously for the successful conduct of the Strike Programme. Bonus While discussing with Secretary, Posts on 28.9.07, he informed that more number of days than last year has been recommended to ministry of Finance this year and MOF has to clear the same. We demanded to remove the cap of 60 days and grant full entiled bonus. NOVEMBER, 2007

, Com. V.K. Jain, Com, were duly elected as Circle President, Circle Secretary & Circle Treasurer respectively. We record our congratulations to the newly elected office bearers. Venture One copy of compilations of rulings named as 'Venture' has bee despatched to all the Branches/ Divisions in the first fortnight of September ' 07. all would have received the copy. Please indent the required number of copies of your division and remit money. All activists should keep the 'Venture' on hand and will help in their endeavour to serve in the movement. Okay: let us meet in the next. With fraternal greetings, Comradely yours,

It is unfortunate that even though the prime minister has given statement for enhancement of payment ceiling from Rs. 2500/- to Rs. 3500/- nothing has been decided in the cabinet till date. Financial Asst To NFPE The NFPE has made an appeal for collection and remittance of Rs 10/- member to Federation whose finance has reached nil balance due to various court cases. We also requested the Divisions though CWC meeting Allahabad to remit Rs. 3/- to confederation though CHQ good financial position. All Branch/ Divisional Secretaries are requested to collect the same and remit to NFPE, confederation & CHQ though CHQ during the first fortnight of October' 07. Madhya Pradesh Circle office bearers Election. According to the decisions of the Allahabad CWC meeting to sort out the Dispute of M.P. Circle Union, the CHQ notified the Election of office bearers on 23.09.07 at Bhopal. Com. K.V. Sridharan General Secretary conducted the election and he was assisted by Com. Balwinder Singh, Asst Tr. Com.

Dated:29.09.07 Place : New Delhi

(K.V.Sridharan) General Secretary

19.10.07 TO 21.10.07- RELAY HUNGER FAST- JCA CALL The Relay Hunger Fast was observed successfully from 19th to 21st Sept 2007at all Division/Regional/Circle and all India level. At New Delhi Relay Hunger Fast was observed at Dak Bhavan from 19th to 21st Sept 2007 demanding implementation of assurances on strike charter of demands of April 2007. Com. CC Pillai, Com. Des Raj Sharma, Com. K.V. Sridharan GS- P-III, Com. R.N. Parashar Offg S/G - NFPE, Com. Giri Raj Singh G/S R-III, Com. Ishwar Singh Dabas G/S P-IV. Com. Tirath Prakash Sharma AGS R-IV, Com. Balwinder Singh Astt Treasurer P-III, Com. D.S. Chauhan, AGS Postal A/Cs, Com. I. P. Bhardwaj Circle President P-III, Com. Mahabir Singh Treasurer, P-IV Com. E. William Organizing Secretary, P-IV Com. Jagdish Prasad Treasurer R-III, Com. Harender Singh Circle Secetary R-IV, Com. Sant Ram tiwari, Circle President Postal A/Cs, Com. Rishi Pal Asstt. Circle Secretary R-III and other comrades of Delhi Circle from NFPE particularly Com. Gita Bhattacharajee, B/President, Com. K.K. Verma, B/Secretary, Com. V. K. Jain, Vice President & Com. V.S. Lakra, Asst B/Secretary all from P3 of New Delhi GPO participated in relay hunger fast. Shri D. Theagarajan S/G FNPO, Com. T. N. Rahate G/S NUP-IV, Subhas Chaudhary and other leaders of FNPO also participated in relay hunger fast.

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VENTURE v A compliation of Staff Welfare orders v A companian to Postal Comrades/Activists v Containing various staff matters like Tenure, Transfer, Promotion, Welfare, Recruitment etc.

v The first kind of such activity by CHQ v Available for sale. 'No profit, No Loss' Basis v Limited copies are available in hand. v

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Rush your indent. Cost Rs. 70/- + Postage charges.

NOVEMBER, 2007

N.F.P.E. CONDEMNED THE DEPT. MOVE FOR FILING SLP AGAINST ABSORPTION OF THE APPROVED RRR CANDIDATES

NATIONAL FEDERATION OF POASTAL EMPLOYEES 1ST FLOOR, North Avenue Post office building, New Delhi- 110001 Ref: PF-02 (b)/19/07 Dated- 28th Sept 2007 To, The Secretary, Department of Post, Dak Bhawan New Delhi-110001 Sub: Arbitary action in filing SLP against absorption of approved wait listed candidates of Tamilnadu circle- Request to honour the assurance. A kind reference is invited to the assurance you have made personally on 19.4.07 during the talks to settle the issue on absorption of approved candidates of Tamilnadu circle. Thereafter, the DDG (P) had a meeting with the staff side on 21.5.07 and it was assured that since the Chennai High Court reserved its judgement and expected to pronounce the same in the first week of June 2007. The absorption of the approved candidates will be carried out after the receipt of the judgment whether it is positive or negative. Again another meeting was held on 25.5.07 and on behalf of this Federation, Sri. K.V.Sridhararn, General Secretary P3 attended. Sri. D.Theagarajan, Secretary General FNPO also attended. The DDG (P) has furnished the details and discussed about absorption of 622 approved candidates of Tamilnadu circle (PA 216; PM 158; Group 'D' 248). He informed that he has suggested to calculate the vacancies from 2000 onwards in direct recruitment vacancies by applying revised norms (5% of vacancies before subjected to screening committee) and thereby all approved candidates could be absorbed. So far the postmen & Group D approved candidates, efforts will be taken to accommodate them in APS and other Postal istrative areas. After the pronouncement of the judgement, by the Hon'ble Chennai High court on 20.6.07 while

dismissing the writ petition and confirming the orders ed by the CAT Chennai to absorb all approved candidates with in three months, the Principle Chief PMG Tamilnadu circle has sent a proposal to Directorate on 24.07.07 to absorb all the approved wait listed candidates as one time measure. All the service unions had also appealed the Secretary to honour his commitment and absorb all the approved wait listed candidates. It is rather shocking and dismayed to note that the Dept of Posts instead of honouring its commitment extended to service unions has decided to file a SLP before the Hon'ble Supreme court of India. It is a naked attack on the Postal families and nothing but kicking below the belt. We record our strong protest and resentment. If the Dept file SLP, the life of the most of the approved candidates who are regularly working for more than 10 years will be under question. They have decided to sit on indefinite hunger fast culminating to death. We cannot shut our eyes over these developments and remain as silent spectators even after violating your own assurances and taking cruel decision to crush the life of 622 Postal families. It is therefore requested to withdraw such action and implement the assurance in order to keep peace and amity in the Postal Service. Soliciting your immediate response by causing orders to absorb all the wait listed candidates. Yours faithfully,

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OBITURY

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(R.N. Parasar) Secretary General

Com. D. Shankariah, Ex Circle Secretary, P-IV, AP Circle has lost his breath on 22-08-07. Com. Khan, Asst. General Secretary, A-III Union has ed away on 23-09-2007 We salute the leaders who did sacrifice for this movement. We record our condolences to the bereaved family and friends.

NOVEMBER, 2007

GENERAL SECRETARY'S DESK-II We discussed about the proposal of delinking the payment of incentive from allotment of funds to BPMs/SPMs for procuring RPLI business.

MEETING AT PLI DIRECTORATE ON 1.10.07 A Special Meeting with Ms. Suneeta Trivedi, Chief General Manager (PLI) was held at PLI Directorate on 1.10.07 to sort out the issues pertaining to Decentralisation of PLI and other connected issues. Sri Gautam Bhattacharya, Addl General Manager (PLI), Sri Rajagopalan, Chief s officer & others present. On behalf of our Union Com. K. V. Sridharan, General Secretary and Com. Balwinder Singh, Asstt. Treasurer attended the meeting. The following are the outcome.

The present method of ing the bills at HOS with schedules which is laborious has been explained and the need for incentive for such extraordinary work has been detailed. After discussion, it was agreed to consider our suggestion to effect payment of incentive directly from C.O/R.O based on the ledger entries every month so that it will reduce the unwarrented paper work being executed for this work.

Decentralisation of PLI/RPLI work at Divisional level

Utilising the services of PRI (P)s & SPMs for procurement of PLI business.

The Directorate has issued orders to grant honorarium to divisional office staff for processing of PLI/RPLI proposals vide its letter No. 29-12/2001-LI dt. 3.7.07. We suggested that the rate of honorarium should be uniform at all circles and the cap of Rs. 4000/- should be removed. The copy of the Directorate orders is enclosed.

We discussed that all Group C official should be authorised for procurement of PLI/RPLI business and the restriction of only two officials per division should be removed forthwith. Based on earlier representation & letters, the Directorate has already caused order vide its No. 2805/201-LI dt. 18.5.07 intimating that the total strength of PAs selected for procurement of PLI/RPLI business will be decided by the Heads of Circle depending on the local compulsions.

Posting of PLI Data through HPO TPS. We pointed out the contents of our letter dt. 15.5.07 about the disadvantage of HPO TPS software and also the advantage of Meghdoot Millennium Software in posting of PLI. The CGM informed that a bridge software is being ready for use to sort out the Problems in TPS software. It was assured to send a detailed reply after sorting out this issue.

Cash award for procuring PLI/RPLI Policies We mentioned that the Postman staff who procured more business while comparing other D.Os has not been brought under the Cash Award at Chennai which will demotivate the staff who work hard for the business. We stressed that this provision should be reviewed and modified.

Grant of honorarium/ incentive to s Branch staff for preparation of RPLI schedules We discussed in details about the need & importance of the schedule works, we are performing at s branch. The CGM agreed to consider and grant incentive for the schedule work performing at s branches in Head Post offices.

Calculation of Service Tax and Education cess in respect of PLI/RPLI business. We made a reference that the Service Tax & Education cess should be inbuilt in the and explained the practical problems being faced at BOs/AOs.

Grant on incentive for ing & processing RPLI Proposals at s office After elaborated discussions, it is agreed to consider to fix incentive for the work performed by the SPMs of the s office.

The CGM stated that from 1.11.07, it will be in built and there is no need to collect Service Tax & Education cess while collecting . We record our thanks for this good decision.

Spot Payment of incentive amount due to BPM/ SPMS for Securing RPLI business BHARTIYA POST

Fixing Time Factor for RPLI work. 4

NOVEMBER, 2007

The PLI Directorate has sent proposal to fix Time factor for the RPLI work at BOS which can be equated with S.B. transactions. The grant of incentive to BPMS is nothing but similar to the incentive granted to D.O. (PLI). The need for fixing Time Factors for work calculation (point) and for taking into for 'value return' has been focussed by the PLI Directorate to the Establishment branch of the Directorate. This is certainly a good news for the GDS Comrades. We recorded our thanks to the CGM & AGM, & other officers for having invited us and offered a chance to discuss the problems we are facing at grass root level. We have been assured to include our name in the mailing list. Some important orders we collected from the PLI Directorate are appended herewith. 1)

Order No.: 29-12/2001-LI dated : 03-07-2007

l Payment of Honorarium to Supervisors and Staff of Divisional Office for processing of PLI and RPLI proposals for acceptance. This is regarding payment of honorarium to the supervisors (IPOs/ASPOs) and staff of Divisional office for processing and checking of PLI/RPLI proposals and related work. 2. The decentralization of work relating to acceptance of proposal of PLI/RPLI has increased the work load at Postal Divisional office which may justify extra manpower. However, due to ban on creation of new posts, it is not possible at present to provide additional manpower. In this background Circle Heads during meeting at Dte of PLI had suggested for payment of honorarium to the Divisional office staff and supervisors for the work relating to processing of PLI/RPLI proposals to cope up with the situation. 3. After examining the issue in detail, it has now been decided to allow the system of payment of honorarium to staff (including supervisors) of Divisional office for processing of PLI/RPLI proposals and for issue of acceptance letters/PR books. 4. The usual conditions prescribed including the ceiling of Rs. 4,000/- per annum per official should be adhered to while sanctioning the payment of honorarium. 5. It should also be ensured that under no circumstances the process relating to acceptance of proposal shall be delayed at Divisional level. In the BHARTIYA POST

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bigger Divisions, where the proposals are processed in large number, Divisional Heads may form exclusive cells to process PLI/RPLI cases and honorarium may be paid for work in excess of the minimum threshold. 6. Rates of honorarium may be finalized by the Circles in consultation with their Circle internal financial advisors. Honorarium paid may be booked under 320103-101-08-01 salary' for PLI and '3201-30-101-09-01 salary' for RPLI for which Circles will provide the funds to their Divisions after getting the same allotted at RE stage. 7. This has been issued with the concurrence of Internal Financial Advisor of this Directorate. 2)

Order No.:28-05/2000-LI dated : 13-09-2006

l Authorization of Ex D.O.(PLI), PRI (P) and selected Postal Assistants (who are well versed with PLI & RPLI schemes/jobs) for procurement of PLI/RPLI business As per road map fixed for PLI and RPLI, we have to increase the income both in PLI and RPLI by 23.5% and 50% respectively each year. The circles are facing difficulties in achieving the targets due to less deployment of our field staff. In view of this, there have been continuous demands from the circles to increase the Field staff by authorizing the Ex D.O.(PLI), PRI (P) and selected Postal Assistants for procurement of PLI/RPLI business. This proposal has been under consideration of this Directorate and it has now been decided to authorize Ex D.O (PLI), PRI (P) and selected Postal Assistants for procurement of PLI/RPLI business on the following conditions: (i)

They will procure business during off duty hours and on Sundays/Holidays.

(ii)

Incentive at the rate applicable to D.Os (PLI) will be paid for whole business without deducting incentive free business.

(iii)

No TA/DA shall be paid for canvassing PLI/RPLI business.

(iv)

No excuse shall be acceptable for neglecting their normal official work. If any official is found neglecting his/her regular duties, he/she will be debarred from procuring PLI/RPLI business.

(v)

They will require to equip themselves with NOVEMBER, 2007

(vi)

necessary forms for use of clientele and policy holders.

insignificant as compared to 20,000 DOs and some 15 lakhs Agents of LIC.

They should understand underwriting techniques and they will be held responsible for procuring bad lives and loss to the Department will be recovered from them if they procure bad, risky or uninsurable lives.

2. We have about 450 Field Officers for promotion of PLI who are mostly retired Postal Employees. This number is also found to be absolutely inadequate. As a result, even after 120 years, PLI has not been able to bring in its fold more than 10% of its potential customer base.

(vii) The Ex D.Os (PLI), PRIs(P) and Postal Assistants so deployed will be required to the proponents personally to date of birth, family history, health of the proponent and source of income and will held responsible for dereliction of this duty.

3. When Rural PLI Scheme was launched, GDSBPMs were authorised to procure business on incentive basis and a part of incentive went to the concerned Sub-Divisional Inspectors/ASPs. Subsequently in the year 2003, Circles were asked to engage Direct Agents for procurement of PLI&RPLI business but because of inadequate incentive structure, restrictions in the number of Agents to be appointed and because of lack of training, this scheme did not succeed. We are now working hard to revive the Scheme.

(viii) The Postal Assistants so deployed shall be selected by the Head of Circle and the total strength shall not be more than the number of Postal Divisions in the circle i.e. only one Postal Assistant per Division shall be deployed. 2.

These orders shall take immediate effect.

3)

Order No.: 25-4/2003-LI dated : 06-03-2007

4. Certain steps were taken by this Directorate in recent years to develop the sales force of PLI/RPLI which are summarized below:

l Conditions for Extension of Tenure of DO (PLI)

(a) Inspectors & ASPOs working in the Postal Divisional Offices and in Sub-Divisions were authorised to procure PLI/RPLI business outside their duty hours and on Sundays/Holidays via this Office letter of even number dated 06-08-2003. Incentive at the rate applicable to DOs was to be paid to them for whole amount of the business that they procured (without deducting incentive free business).

I am directed to refer this Directorate letter of even No dated 22-07-2004 on the subject and further to convey the decision of Competent Authority that a DO(PLI) procuring effective business to the tune of Rs. 25 crores or more shall now be eligible for automatic extension of tenure for the next one year. Such extension will be granted by Head of the Circles subject to good work, conduct and satisfactory record of service in the year.

(b) Subsequently Inspectors/ASPOs working in RMS Divisions and those working in Class-I GPO were also authorised to procure PLI/RPLI business vide this Directorate Memo of even number dated 3001-2004, on the same conditions as prescribed for the Inspectors/ASPOs of Postal Divisions.

2. Where the Head of the Circle does not approve such extension on any ground whatsoever, the case will be referred to this Directorate for concurrence of CGM(PLI) before such rejection. 3. The limit of business procurement upto 12 years of tenure shall remain unchanged. 4)

(c) Departmental Postman were authorised to procure PLI business under certain conditions vide this Office Memo No. 5-1/94-LI(Pt) dated 20-10-2004. Incentive structure as applicable for Inspectors/ ASPs were also applicable for them.

D.O. No.: 28-05/2000-LI dated : 08-05-2007

l Traditionally promotion of PLI has been carried out mostly by the Development Officers of the Department who are engaged normally for a tenure of 5 years from amongst the Postal Assistants(PAs) and PACOs. This way, the number of DOs for PLI in the country as a whole comes to 195 which is almost BHARTIYA POST

(d) Retired GDSBPM were authorised to work as Field Officers for procurement of PLI/RPLIbusiness under certain conditions vide this Directorate 6

NOVEMBER, 2007

Memo of even number dated 27-02-2006. They were made eligible to get incentive at the rate as issible to other Field Officers appointed from amongsts the retired employees. (e) Mail Overseers were authorised to procure RPLI business vide this Office Memo of even number dated 29-06-2006 under certain conditions. (f)

Ex-DOs, Public Relation Inspectors and one Postal Assistants on an average of one (1) from each Postal Division was authorised to procure PLI/RPLI business outside their duty hours and on Sundays/Holidays vide this Office Memo of even number dated 13-09-2006. Incentive structure for the Inspectors/ASPs was applicable for them also.

5. It has been observed that many Circles had implemented above orders in a half-hearted fashion. A time has come when we are required to reorient the role of the Development Officers. Besides procuring their own business, Development Officers are required to act as facilitator for the sales force in their jurisdiction. Service of the Development Officers may be used to train and coordinate the Sales force to be developed from amongst the Departmental employees as discussed in Para 4. Development Officers can also monitor their performances and bring it to the notice of concerned Divisional Head and the Regional Director. They can also work as facilitator in providing better after-sales service through the network of departmental officials authorised to procure business. It should be ed that intake in Government Departments and Public Sector Undertakings has declined very substantially in recent years. This is having its restrictive effect on the new customer base of PLI. Unless we intensify our sales efforts through authorised Departmental employees, PLI will be loosing its market share further and for that we need to involve Divisions and Regions also. 6. In order to assess the exact impact of the orders issued by this Directorate, I shall request you to let us know the amount of business that was procured by various categories of departmental staff in the Financial Year 2006-07. I shall request you to fill up the Table given in the Annexure and send it of us by May 18, 2007 along with your views on the issue. BHARTIYA POST

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5)

Order No.: 28-05/2000-LI dated : 18-05-2007

l Authorization of Ex D.Os (PLI), PRI (P) and selected Postal Assistants (who are well versed with PLI and RPLI schemes/jobs) for procurement of PLI/RPLI business. In partial modification of Para(viii) of this office order of even number dated 13-09-2006, I am directed to convey that the total strength of the Postal Assistants Selected by the Head of Circles for procurement of PLI/RPLI business will be decided by the Head of Circles only, depending on the local compulsion. 6)

Order No.: 28-05/2000-LI dated : 30-05-2007

l Undertaking of Agency work for LICI to be a disqualification for seeking appointment as ED Agent in the Department of Posts - Regarding. It has been brought to the notice of this Directorate that in certain Circles the ED Agents (now Gramin Dak Sewaks) are working as LICI Agents and they are neglecting RPLI propagation which affects the business procurement adversely. 2. In this context, I have been directed to draw your attention to the Postal Directorate order No. 1796/95-ED & TRG dated 20-11-1995 (copy enclosed for ready reference) on the Department of Posts. The Directorate has also clarified that unless otherwise specifically provided, persons appointed as ED Agents on or after the date of issue of these instructions will not to be permitted to act as agents for the LICI. vvvvvvvvvvvvvvvvv With fraternal greetings, Comradely yours,

(K.V.Sridharan) General Secretary

Please avoid in sending remitance by cheque NOVEMBER, 2007

LETTER DT. 26-09-07 TO MS. RADHIKA DORAISAMY MEMBER (P) SEEKING INTERVIEW FOR DISCUSSION ON PENDING PROBLEMS the exercise of notional promotions and correct the same in case of any mistakes in order to ensure due promotions to the senior officials has not been carried out in any circle. There was no check prescribed for this purpose. The seniority list of LSG officials after correcting the date of notional promotion to LSG official has not been circulated in many circles for making reprasentation by the affected officials.

Sub: Long pending and burning problems Request to arrange an interview for discussion and expeditious settlement. It is constrained to bring to your kind notice that despite our persistent requests to mitigate the enclosed issues confronting the Postal Group 'C' for months together, there is no improvement and things are moving in snails pace only. The assurances given during the talks we had on 19.4.07 have not been implemented but protracted under one pretext or the other. We are very much fed up with the delay which is causing serious resentment amidst the employees.

IV. The 1/3 rd LSG vacancies earmarked for general category from 4-1-02 to 18-05-06 and unfilled vacancies of 2/3rd earmarked for FTP examination should also be filled up on notional basis.As the date of notional promotion has not been corrected in many circles, there is a dearth of eligible LSG officials for HSG II promotion as per the recruitment rules resulting nonfilling up of such HSG II Posts.

We shall be obliged if you will arrange a meeting for discussions on the issues enclosed herewith and arrange immediate and expeditious settlement of the problems mentioned therein at the earliest.

V. Similarly, the assurances to relax the minimum qualifying service for HSG II promotion in order to fill up the HSG II posts in the absence of eligible LSG official has not been implemented. There are several HSG II Posts existing vacant.

Shall I seek your response Madam, With kind regards, 1.

Filling up the Posts of LSG, HSG II & HSG I Posts

Despite the orders of the Directorate dt. 20.11.06 prescribing the checklist for LSG, HSG II & HSG I Promotions and subsequent orders, the issue has not been totally implemented in many circles.

VI. The DO P&T had agreed as a special case to fill up the HSG I vacancies among HSG II officials as one time measure for a period of one year on adhoc basis with out prescription of any minimum service in HSG II. According to the DO P&T instructions, the revised recruitment rules for HSG I should be notified before the end of Oct'07. Otherwise, there will be problem once again in filling up the posts of HSG I. This may please be expedited.

I. In many circles, the LSG Promotion on notional basis was not accorded and has given with prospective effect only resulting in denial of HSG II & HSG I Promotions. In M.P. circle & A.P. Circle, the LSG Promotions are not accorded so far.

Despite the assurances to sort out the mistake and grant notional promotion to the seniors, this is not being exercised so far resulting deprival of their dues to the senior officials.

VII. According to the DO P&T guidelines & also the Directorate orders the Bench mark for LSG Promotion was introduced only in 2002 vide notification No GSR 88 (E) communicated in letter No. 137-10-96-SPB II dt. 19.2.02. Where as in many circles, the benchmark of the current period had been applied for notional promotions for the vacancies from 1984 onwards resulting denial of due LSG Promotion for the vacancies of earlier periods. Moreover the Directorate instructions contained in letter No 137.04/ 2006 SPB II (pt) dt 16.5.07, (i.e.) "the DPC should be realistic and objective in their assessment in order to avoid unnecessary staff grievances and depriving dues of the staff for Promotion"- has not been practiced in any circle.

III.

VIII.

II. In respect of Orissa circle, the notional promotion was granted only from 1993 instead of from 1984. The Dept. assured to depute the Director SPN Sri V.C. kajla to the process in May'07 itself but yet the problem remains as it was. The Orissa circle istration mentioned that there were 258 number of surplus LSG official as on 1.1.84 and adjusted them up to the vacancies of 1991 which is not at all possible and prior to 1984, the LSG was accorded based on the vacancies. Then there was no chance of surplus LSG.

The orders of the Directorate dated 22.5.07 to

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In many circles like Tamilnadu, ordered LSG

NOVEMBER, 2007

promotion on regular basis against the vacancies and intimated that the promotions of the officials will take effect from the date on which the officials actually the post of LSG. Some officials have been posted in the same office or nearby who could immediately assume charge on receipt of orders. Whereas others are awaiting for relief to hand over charge before ing the new Posts. This will result in postponement of HSG II promotion for the later and also loose his seniority in LSG. Hence, the condition that promotion will take effect form the date on which they actually the post of LSG should be removed. The date of promotion should take effect form the date of order of promotion issued by the circle office. IX. The following anomaly has been arisen due to notional promotion now accorded since 2006. i) Since the LSG notional promotion was granted on notional basis, in some divisions due to more number of LSG Posts in existence, the juniors got their LSG promotion. In other divisions due to dearth of LSG Posts, the seniors are deprived notional LSG promotion. ii) Similarly, the Rule 38 transferees could not get their LSG notional promotion due to application of Divisional gradation List. In order to mitigate the genuine grievances of the above said officials in promotional aspects, Modification of LSG' by granting notional promotion may be explored since the anomaly is prevailing due to various changes and the procedures of the LSG/ HSG II recruitment rules. X. The pay scale of HSG II & BCR is one and the same. After the modification of FR 22 on 30.8.99, any official holding/drawing the pay of HSG II on regular basis even for a single day can very well officiate in HSG I, as these promotions are in the same general line. The officiating pay for the officiation in HSG I Posts by the BCR officials have been denied in many circles. This may please be clarified. XI. In some circles like Tamilnadu, west Bengal, some BCR officials were allowed to officiate in HSG I Posts for more than one year during 2002-2005 in the absence of clarity orders and the circle heads referred the matter to regularise the arrangement beyond one year as one time measure which is pending at the Directorate over one year. The due officiating pay had neither drawn nor taken for pensionary benefited. XII. The unfilled 2/3rd vacancies in LSG earmarked from 2002 to 2006 may also be filled up alongwith 1/

BHARTIYA POST

9

3rd vacancies among senior officials on notional basis which will facilitate to have more number of eligible LSG officials to avail HSG II promotion without resorting for exemption and seniors will be benefits. 2. Clarificatory orders on TBOP equating with LSG- declining promotion- contained in Directorate letter No. 22-5/95-PEI dt 21.5.07request to withdraw the instructions. In Para 2 of the above said letter, it is clarified that if an official declines regular promotion after getting higher pay scale under TBOP/BCR promotion schemes, his/her placement in higher pay scale under BCR scheme/regular promotion be delayed for the period he/she declined regular promotion. This is arbitrary, unjust and against to the spirit of TBOP/BCR schemes, which were introduced after surrendering posts on matching savings as per the agreement reached between the Dept & staff side. 'The placement of and official in higher pay scale under BCR promotion scheme' can be delayed only when a TBOP official due for BCR promotion declined BCR promotion and the period of such declination is valid for one year normally. Declining promotion is the right of an official and it is not an offence for which no punishment such as reduction in the pay or pay scale could be ordered as there are no such provisions in the FR commonly applicable for all central Govt Servants. Similarly there is also no provision or procedure in the FRs for such delaying of a scale of pay to and official who has not committed any punishable offence. The Dept vide its letter no. 137-18/2001-SPB II dt 23.4.01 clarified that upgradation under TBOP/BCR schemes and promotions to LSG/HSG II as per the provisions of recruitment rules are two distinct matters. As such the present linkage with BCR with regular LSG is in contradiction of such orders. This will tantamount to the wrong application of powers and freezing the benefits of financial upgradation like A misconstruing the normal channel of regular promotion. This is nothing but a farce as BCR officials in the pay scale of RS. 5000-8000 are being given promotion to a cadre with a lower pay scale of Rs 4500-7000. without any monetary benefits but involving change of work spot, maintenance of double establishment etc. It is requested to withdraw the orders forthwith 3.

Filling up the post of APM s LSG &

NOVEMBER, 2007

HSG.II posts

(iii) Similarly, the Chief PMG, Chattisgarh has sent proposal for approval to fill up the PA Posts.

In almost all the circles, the notional promotion to APM (LSG) s cadre since 1986 has not been granted to the PO and RMS s qualified officials based on the gradation list prepared with the date of qualifying in the PO & RMS ants Examination.

(iv) In respect of Rajasthan, there are 292 PA Posts kept unfilled up and the Chief PMG has not initiated any action. (v) The Chief PMG, Jharkhand Circle informed that there are 134 PA vacancies kept unfilled up under this category

In some circles, the FTP qualified officials possessing s qualifications were considered for the APM s post. They are of the considered opinion that there is no discrimination between General and s line and s line lost its identity.

(vi) The Chief PMG, Orissa submitted proposal to approve for filling up of 190 PA Posts vide his letter dt. 11.06.07. (vii) In Uttarakhand Circle, no action has been initiated to fill up the 112 PA vacancies which are kept unfilled up under this category.

The CAT Chennai in its OA No. 201/2006 in the case of Shri P. Ramadoss vs. The Principal Chief PMG, Tamil Nadu Circle held the separate identity of APM s cadre and directed to conduct the DPC for s line without any procastination based on the Recruitment Rules dated 13-09-76 and issue necessary promotion orders to the eligible PO and RMS s line officials within a period of four weeks.

(viii) The chief PMG West Bengal has also sought clarification to fill up the vacant posts which is more than 1000 under this category. In short, the guidelines issued by the Directorate have not been strictly implemented. All circle heads are seeking clarifications or approvals from the Directorate resulting in unwarranted delay in filling up of such vacant posts. Suitable action may please be taken to fill up all the vacant posts under this category at the earliest.

Since there is no amendment has given to the LSG ants Rule 1976 and it will be most appropriate to maintain a separate entity of the cadre, it is requested to issue necessary clarificatory orders to all the circles to issue notional and regular promotion to LSG & HSG.II from 1986 onwards to the s line cadre. 4.

5. Recovery of alleged over Payment of Pay & Allowances to Postman on of fixation from the officials of s branches of Head Post offices.

Filling up of Residual Vacancies.

Please refer this union letter No P/4-2/Pay dated 5.4.07 on this subject.

While thanking the kind gesture of the Dept in causing orders to fill up the Residual vacancies vide its letter No. 60-5/2007- SPB I dt 15.5.07 in very clear , it is constrained to note that this has not been implemented in true spirit in any circle. (i)

The drawing and disbursing officers have been made as scapegoats in this case. According to Rule 87 of P&T FHB. Vol I, any excess payment can be recovered at any time. The Apex court also confirmed that any excess paid due to istrative mistake, there is no rule which prohibits such recovery (udayasankaran Vs. Union of India JT 1996 (4) (SC).

In respect of Tamilnadu circle, decision has not been taken to fill up 858 PA vacancies and seeking clarifications on flimsy reasons. The regularisation of adhoc candidates was held in direct recruit vacancies during 2001,2002 &2003. The marks obtained them may be taken as the cut off mark for the recruitment year and the posts may be filled up.

The most pertinent point that the inspection parties like ICIR and Audit have approved and certified such drawals in many places. The clarification regarding fixation of pay of postmen in scale of Rs. 2750-4400 (with two advance interments) was issued only on 10.6.99 vide letter no. 23-66/97-PEI (PCC) dt. 10.6.99. The defective order dt 9.10.97 resulted in over payments. For this over payments and consequently for obtaining undertakings, s branch alone cannot be held responsible.

(ii) So far the case of Andhra Circle, the chief PMG,AP Circle has sought permission by extending one time relaxation from the recruitment rule vide Col II of schedule to recruitment rules 2002 to fill up the 1045 PA Posts kept unfilled under this catogary.

BHARTIYA POST

It is inhuman to recover the amount in lakhs

10

NOVEMBER, 2007

from the poor officials of branch for minor negligence of not obtaining undertakings. It is therefore requested to stop such recovery and drop action if any initiated anywhere to recover the amount from the officials working in s branch. 6. Counting of Special Allowance for pay fixation - case of PO and RMS ants A kind attention is invited to the letter No. 9 (1)/ 2004-PA n. I/501 to 504 dated 29-10-2006 from Shri T.K. Mitra, ADG (PA and n) of the Directorate wherein it is informed that the Special Pay, which is now called as Special Allowance drawn in lieu of higher pay scale, may be taken into for fixing pay under A to the JAO examination qualified candidates on A promotion. The above said instructions were issued in consultation with DOP&T and the same and similar analogy should be applied in the case of PO and RMS ants also and their Special Allowance should be taken for fixation of pay in the higher cadre on promotion. Further, vide letter No. 8 (1)/2004-PA-n/1/ 54 to 76 dated 23-04-07, it was mentioned that this issue relates to operative offices, the matter may be taken up with Directorate through MG, which exhibits lack of coordination among the branches in the Directorate. It is, therefore, requested to cause immediate orders on the issue, which is hanging over ten years. Further the orders applicable to JAO qualified official be applied to the similarly situated official working in the post offices on acquiring TBOP / BCR promotion. 7. Tenure posting of officials in Single & Double Handed post offices - request to withdraw the conditions. Please refer this union letter No. P/38-RT dated 24-01-2006. The condition that the SPM / PA working in Single / Double handed offices should not be posted back to the same office during their entire service is against the statutory rules of P&T Manual Volume IV. The doubts about the integrity of all Postal Assistants / Sub Postmasters will mar the interest of the officials and it is requested to withdraw the conditions forthwith. 8. Restriction in posting of SPM due to minor penalties / CR entries

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11

The Directorate has given instructions to all the Circle Heads from investigation section dated 06-112006 that if an official is awarded with anyone of the minor or major punishments or adverse entries in the CR, he should not be posted as SPM throughout his career. The suggestion given by the Investigation wing as a preventive measure to minimise and eradicate the losses and frauds has been circulated for implementation not only in the RT 2007 but also in the existing cases. The suggestion is practicable only if the department is having full staff strength and it is not feasible to implement when the shortage exceeds 30% in the Postal Assistant cadre. This will create hardship to the officials. That too reverting the existing SPMs from their SPM posts as Postal Assistant before completing their tenure is unjust and bad in law and against to the natural justice. This will spoil their reputations earned from the public by shifting them from SPMs post before completing their tenure. The other suggestion given by the same section earlier that not to keep vacant in B & A class offices and fill up the Postal Assistant posts has not been implemented. As such this will create many hardships to all the officials who are unwilling to take position as Postmasters. This is most pertinent to mention that after lapse of certain periods, the officials inflicted with punishment become eligible to write the promotional exams like IPO, JAO, Group B etc. As such, mere imposition of even a minor penalty which will be the disqualification to be a SPM throughout his career is nothing but a farce and not maintainable. If the suggestions are implemented retrospectively, at one stage none will be available for the post of SPM due to prevailing shortage, a well senior official has to work as Postal Assistant under the supervision of his most junior which will also be a punishment not improvised in the CCS CCA Rules. 9. Counting the training period for benefits of promotion under TBOP / BCR scheme Despite the clear instructions contained in Directorate letter No. 44-47/98-SPB.II dated 31-07-2000 & 27-07-2001, that the period of induction training may also be counted as qualifying service for the benefit of TBOP / BCR promotions, this has not been

NOVEMBER, 2007

by due notification with the approval of nodal ministries, has plunged to controversial issue of orders permitting only those officials who are holding standard LSG post on regular basis, blocking out all TBOP / BCR officials. As everybody knows, the bunch of Group B officers ed Group B examination when they were holding TBOP / BCR status and many of them retired. To deny such benefits available to the TBOP / BCR officials, a sudden switch over to standard LSG criteria has neither been consulted with service union nor has amended the recruitment rules with the due approval of nodal ministry.

implemented in many circles. To cite an instance, the circle IFA, Tamil Nadu Circle has denied such kind of benefits to those recruited and deputed for training before 01-01-86. Based on the opinion, the Chief Postmaster General, Tamil Nadu Circle has issued instructions vide his letter No. STA/80-1/00/Rlgs dated 21-02-2003 in which it was stated that the period of Induction training can be taken for the benefit of promotion under TBOP / BCR only if the person selected was under training on 01-01-86 or deputed for training on or after 01-0186, apart the fulfilment of other conditions such as obligatory nature of such training, immediate promotion on completion of such training.

Hence, it is requested to conduct the Group B exam immediately permitting the officials having 20 years of clerical service irrespective of the fact whether they are LSG or TBOP.

Resultantly, the officials granted with BCR promotions based on the Directorate orders dated 3107-2000 taking into of their training period for promotion have faced recovery and re-fixation. The opinion of the circle IFA to cut short the benefits from 01-01-86 is wrong and arbitrary one.

11. Allowing to appear in the Departmental Exam like IPOs - case of physically handicapped officials

It is, therefore, requested to cause necessary instructions to all the circle heads to count the training period without any restriction and stop recovery immediately.

The Directorate has clarified vide its letter No. 7-8/04-SPB dated 28-07-2005 that physically handicapped officials should not be allowed to appear in the IPO Examination as they are unable to perform the physically demanding nature of work.

Similarly, the induction training period of the promotes to LGOs may also be taken as service rendered in Postal Assistant cadre if opted for fixation and other benefits.

This is unfortunate and total injustice to the physically handicapped officials who fulfil all the required qualifications, skills etc. and could perform the duties efficiently and effectively. There are many jobs in IPO cadre, which did not require any outdoor duties. Even in the case of physically handicapped officials, they could also do the outdoor duties with the vehicle, advance equipments or with the assistance.

10. Non conducting of Group B examination since 2003 On the pretext of CAT case, no Group B examination has been conducted since 2003, depriving the chances of many bright officials aspiring for Group B promotion.

Their disability should not be construed or taken as a ruse to deny their justified right to appear in the examination which is against to the canon of natural justice.

The department has neither gone for appeal nor brought out updated version of postal manuals prescribed for the examination. It is a gross neglect of the interest of the so many bright officials.

It is, therefore, requested to reconsider the decision and allow all physically handicapped officials to appear in the exam under relaxed or at least fix some reservation of the posts of IPOs which do not require any outdoor duties like circle, regional offices.

Under the present context of modernisation with a sea change in the printing industry, the printing of volumes within a short span of three months does not pose any problem or otherwise as in the case of Volume VII & V, we can authorise the publishers like Swamy's Publishers, Nabhi Publishers etc. to accomplish this task.

12.

The Fixed Stationery Charges fixed to office / officials does not commensurate with the expenses being incurred for the purpose due to spiral increase of commodities & inflation.

A pertinent point to be noted in this regard is that after the 5th Pay Commission, the department, unmindful of the amendment of the recruitment rules

BHARTIYA POST

Revision of FSC

12

NOVEMBER, 2007

The present amount does not meet the 1/3rd requirements and the incharges are incurring expenses at their own cost. It is requested to consider the same and revise the FSC with retrospective effect. 13. Enhancement of honorarium to RD premature closures The rates fixed for RD PMC work a decade back needs revision. The norms were also revised. During 1996, the PMC was permitted without interest after one year. Now PMC is allowed only after three years with SB interest. Resultantly IBB has to be worked out for more than three years consuming more time. After RD decentralisation, it becomes very difficult and risky too. It is requested to revise the honorarium upward at the following rates. Sub Postmaster

-

Rs. 5.00 per

Postal Assistant

-

Rs. 10 per

Clarification may also be issued about the quantum of honorarium entitled to single handed SPMs. 14. Assurances made on 19.4.07 for settlement of genuine, Serious Problems confronting the staff (I) During discussions on 19.4.07 with the Secretary, it was assured to cause orders to employ retired pensioners to manage the shortage of staff in post offices. Orders have not been issued so far (II) It was stated that an internal committee will be appointed to process and decide the quantum of honorarium/incentive for the new business activities like RPLI/Western Union Money Transfer, processing of port Applications, verification of addresses for cell phones, NRGEIS. etc. and uniform application of honorarium in all circles for common work. This is yet to be finalised. (III) It was assured that the syllabus for LGO exam will be liberalised in order to fill up the posts and the draft copy was also handed over later to unions. There after there is no information. The assured special exam for LGOS in the month of November '07 may be implemented with the revised syllabus duly increasing the number of chances as agreed. (IV) It was assured to grant OTA to Postal operative

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13

staff to manage the excess work due to absenteeism and shortage. The Secretary personally agreed this. Whereas no orders have been communicated to the circles so far despite our repeated requests and reminders. (V) It was assured to dispense the confirmation examination and stated that it will be included in the revised recruitment rules for Postal Asst. it is requested to expedite the same. 15. Non-allotment of adequate funds to clear Personal Claims of the officials. The adequate funds under OTA, TE, HON, have not been allotted to circles. The circles have been advised to spent1/12th every month of total allotment for the year and whenever we are demanding to clear pending bills, we have been replied that adequate funds are available. But the reality is different. In many divisions, the TA Bills are pending since 2004/2005. OTA Bills are pending years together; Medical Bills are also pending similarly. For instance, in Ongole division in A. P. Circle, T.A Bills are pending since 2002 amounting to Rs. 1200000 approximately where as the allotment of 3 lakhs only was made for the current year. Similar is the position of most of the divisions. It is therefore requested to correctly assess the total requirement of funds under all heads from all divisions and seek extra allotment of funds from the MOF as one time measure as it was done earlier and wiped out the pending bills then. 16. Inspector post Examination - Request to increase the number of chances In accordance with the Directorate letter No. A3402/01/2007-DE. Dt 13.4.07, the surplus qualified candidates who are available over & above the selected candidates in a circle can be allotted to the different circles. This has given effect from 2007. In many circles, the officials who secured higher marks in the I.P.O. Exam but could not be declared successful due to dearth of Vacancies in their circles have exhausted the maximum number of chances earlier. As such, the benefits of this order do not reach the merited candidates. It is requested that due to introduction of new system, one more chance be given to the officials who exhausted their chances to appear in the ensuing I.P.O. examination.

NOVEMBER, 2007

REPEATS Contributory Negligence office, if normal precautions are taken in the locking of the office or safe, holding an official responsible for contributory negligence for the simple reason that on certain previous occasions he had allowed the office safe to be opened in his presence by a Class IV official would be a far-fetched hypothesis in regard to contributory negligence and would cause undue hardship to officials and delay in the finalisation of disciplinary proceedings. 2) Copy of D G P&T Memo No. 25/49/60-DISC dated 30.11.60 In this office Memo No, 6/20/58-Disc. Dated 18.3.58. a form for the charge sheet under Rule 16 of the Central Civil Services (classification, Control and Appeal) Rules had been prescribed. Cases still occur where neither the prescribed form is used nor there is any indication in the charge sheet that action was contemplated form or indicate in the charge sheet that action was proposed under Rule 16 of the C. C. S (C.C.A) Rules, 1957, or that it was proposed to impose a particular penalty, the proceedings become liable to be halted. One of the penalties prescribed in rule 13 of the Central Civil Services (classification, Control and Appeal) Rules, 1957 is recovery from pay of the whole or part of any pecuniary loss caused to the Govt. This penalty can be imposed, only when it has been established that the Govt, Servant concerned was negligent in the performance of his duties or was responsible for breach of rules or orders and that the loss was caused by such negligence or breach. It has come to notice, that in quite a few cases punishment orders do not contain a finding on these two important issues in clear and precise . In some, the relation between the negligence or breach of orders or rules and the loss is left out while in some this relation is so loosely described as would be capable of a construction other than that intended. As such punishment order are liable to be successfully challenged. In is necessary that the disciplinary authorities word these orders carefully and in conformity with the language of the rule. In other words, they must contain a clear finding on the following points:I. That the Govt. servant was responsible for a particular act or acts of negligence or breach of orders or rules and II. That such negligence and/or breach of orders or rules caused the loss. It is of course necessary that the punishment order should discuss the case fully so as to clearly bring out that the finding/findings have been arrived at after the punishing authority has applied his mind thereto. (to be continued…)

Recoveries on alleged grounds of so-called contributory negligence are increasing day by day. Subordinate Officers follow only one Rule-the inhuman Rule of recovering the entire losses sustained by Government from innocent employees foisting on the unfortunates some charge or other. The charge is usually that the employee did not adhere to this or that rule in the discharge of duties. The rules are quoted only when a loss occurs. The dishonest element more often, goes scot-free. Many of the subordinate Officers did not care about whether the working conditions provided by them permitted the employee concerned to observe the rules. The shortage of staff and overburden of work are not taken in to . The extenuating factors are not at all considered while ordering the recovery. There are also some officers who conspire to shield the real culprit and punish the innocents. In short 'Pardoning the guilty and prosecuting the innocents' is the order of the day in deciding such cases. We reproduce below some orders of Government, which sympathise with the innocents. They may be carefully studied. 1) Extracts from D.GP&T Memo No. 6/8/59-DISC dated 9.7.1959 "The nature and magnitude of the offence on the part of each official determine the penalty prima-facie justified. Therefore, the Disciplinary Authority should, before initiating departmental proceedings, determine whether action should be taken under rule 15 or rule 16 of the Central Civil Services (Classification, Control and Appeal) Rules, 1957. If only one of the minor penalties is called for, action should normally be taken under rule 16 ibid so that the proceedings are not delayed unnecessarily." While it is important that every official responsible for mis-conduct or negligence should be suitably dealt with it is of equal importance that the concept of contributory negligence' should be correctly understood by the Disciplinary' Authorities and there should not be any attempt to somehow or other effect recovery of the entire loss sustained by the Department by imposing punishments on official who are guilty of only minor omissions. In the interest of expeditious action it is important that 'contributory negligence' should be correctly assessed in a realistic manner and while determining any omissions or lapses on the part of an official, the bearing of such lapses on the loss considered and the extenuating circumstances in which the duties were performed shall be given due weight. For instance in the case of burglary in a post

BHARTIYA POST

14

NOVEMBER, 2007

LETTERS TO DEPARTMENT of then SPOs, Nanded division, the enquiry has been halted at the initial stage itself even after two years.

Letter No.P/2-20/Varanasi West dated : 21.09.2007 to Secretary, Department of Posts l Posting of Doctor in the Postal Dispensary, Varanasi, in U.P. Circle. It is brought to our notice that despite the sanctioned strength of four doctors for the said dispensary, only one doctor is now available on adhoc basis and attending the patients. In the absence of adequate doctors, the staff are suffering for their treatment. It is requested to cause necessary action to fill up the Doctor's post immediately to the Postal Dispensary Varanasi at the earliest. Soliciting immediate response. Letter No.P/2-22/Hoogly dated 21.09.2007 addressed to Secretary, Department of Posts l Drawal of HRA in respect of Chinsurah R.S, Magra & Adconagar PO in West Bengal Circle. It is constrained to note that due to protracted delay in obtaining Dependency certificate from the District Collector for renewal sanction, the due HRA at par with Hoogly city has not been drawn and paid to the staff working at Magra & Adconagar from 1.8.01 and Chinsurah R.S from 1.1.02. The delay is deplorable. It is requested to cause necessary actions to clear the sanction up to the current period. Further, it is requested to consider whether such lengthy procedure of obtaining dependency certificate from other department consuming a lot of time can be dispensed with for the renewal sanction of HRA once in three years. A line in reply about the action taken is highly solicited. Letter No. P/2-13/Nanded dated :21.09.2007 addressed to the Secretary, Department of Posts l Fraud committed in R.D. s at Nanded HO-request immediate action. It is constrained to note that one Sri A.A. Dayna, PA, Nanded HO has committed fraud in the single RD s only to the tune of one lakh which come to light two years back. There are many more items which could be detected if the enquiry is properly made from MPKY and PRSS s. Since the delinquent is the brother

BHARTIYA POST

15

We feel that at later date, the innocent officials may be brought under the net of contributory factors by acquitting the culprit in this episode. This causes a serious concern. It is therefore requested to cause necessary instructions to the circle istration to expedite the enquiry and punish the guilty without hearing the pressure exerted by the then SSPOs who is said to be protecting culprit in this case. A line in reply about the action taken is highly solicited Letter No.P/2-22/Kolkata FP dated : 21.09.07 addressed to the Secretary, Department of Posts l Delay in settlement of assured issues- case of Foreign Post, Kolkata in West Bengal Circle. It is brought to our notice that the following issues which have been assured for settlement in the Bi monthly meeting with Director has not been settled and protracted on one pretext or the other. (i)

Issuance of M.D.W in respect of Divisional office.

(ii)

Distribution of L.R.P.A in operative units.

(iii)

Redeployment of two PAs to F.P. import section.

(iv)

Supply of C- 1 bags to F.P. import section.

(v)

Publishing the revised Gradation list.

(vi)

Arranging supply of Postal manuals/ volumes in Operative Sections.

The divisional union is taking up the issues regularly to honour the assured items of the Bimonthly meeting and nothing has been settled so far resulting resentment amidst officials. It is requested to cause necessary instructions to carry out the decision immediately. Letter No.P/2-19/Chennai North. dated- 21.09.07 addressed to the Secretary, Department of Posts l Business activities threatening posture of regional istrations in Chennai: Despite the repeated assurances, that there will be no harassment in business targets against the officials, this is still in increase in many circles. For instance, the Postmaster General, Chennai

NOVEMBER, 2007

activities case of Hoshangabad Division in M.P. Circle.

city region has instructed all divisional heads that every PRI (P) should get AMFI qualification with in a period of three months and if they fail to get AMFI qualification, they will be removed from the post of PRI (P) s.

It is rather shocking to note that the SSPOs, Hoshangabad has issued a letter on 7.9.07 directing all the Postal employees to purchase one KVP at once compulsorily and five KVP certificates by all SPMs before 25.11.07. The copy of the letter is enclosed herewith for your information.

This is arbitrary, unjust and against to the assurances on the subject and also highly deplorable. It is requested to cause necessary instructions to the circle istration, Tamilnadu circle to withdraw such condition enforced on PRI (P) s by the regional istration immediately.

This kind of threatening is causing a serious concern. I hope you will not agree to this kind of developing business by harassing the staff to buy certificates. I trust you will intervene and set right matters and halt this kind of harassment on staff if unleashed elsewhere.

A line in reply about the action taken is highly solicited. Letter No.P/2-19/Dharmapuri dated : 21.09.07 addressed to the Secretary, Department of Post

A line in reply about the action taken is highly solicited.

l Provision of 'Holiday Home Hogenakkel in Dharmapuri division (Tamilnadu Circle).

Letter No.P/2-4/ Raipur dated- 27.09.2007 addressed to the Secretary, Department of Post

Hogenakkel in one of the major tourist centre in Tamilnadu circle and it is situated in the convey riverbank. Most of the Postal workers are visiting this place frequently where no proper guest house/hotels are available.

l Unhelpful and anti worker attitude of Chief PMG Chhattisgarh Circle. Ref: your letter No. 16-68/2007-SR dt. 22.8.07. Apropos references, it is dismayed to note that the Circle istration has not given full facts of the case and furnished fabricated report to the Directorate.

The demand over two decades by the Circle Union to provide a Holiday Home at this place has not been considered favourably so far.

1. Sri B.L. Gangber, SPM Sankar Nagar and also the Divisional Secretary of the union has been shifted from the SPM post merely for non writing of one day entries in the copy of the S.O. . Repeat not a longer period and that too due to heavy work carried out in the office. For the reason, he has been proceeded Rule under 16 in order to justify his shifting from the SPM Post. This is nothing but blatant misuse of power against the staff representative of the division.

It is therefore requested to consider the same and provide Holiday home at the earliest. Letter No.P/2-16/Bhubaneswar dated : 21.09.07 addressed to the Secretary, Department of Post l Provision of construction of 228 numbers of Cycle/Scooter shed at P&T colony, unit IV, Bhubaneswar. It is brought to our notice that the Chief PMG Orissa Circle vide his letter No. Bldg/16-261/2006 dt. 17.8.07 has requested for provision of funds allotment to the tune of Rs 32,55,417 for the proportionate share to Telecom towards the proposed construction of Cycle/Scooter shed at P&T colony, unit IV. Bhubaneswar.

2. Sri M.K. Sharma, Divisional Treasurer of Raipur division is a LSG FTP official and the Chief PMG has issued orders on 7.7.07 to accommodate him at Raipur HO by downgrading the post of Raigarh since the official would face transfer to the distance of more than 400 kms. The order was cancelled on 9.7.07 due to intervention of the rival union Circle Secretary. The Chief PMG is favouring the rival union to the maximum extent. One Sri C.G. Goswami, ACS of National union is permitted to occupy the staff quarters even after his transfer from Durg.

It is requested to expedite the approval and allot funds at the earliest so that the above work can be completed in the current financial year. A line in reply about the action taken is highly solicited.

3. Sri V. K. Agarwal, Divisional Secretary, Durg division and a qualified S.B. official has not been considered for transfer to Durg HPO, despite unqualified officials are working at HO. On the other hand, the

Letter No. P/2-14/Hoshangabad dated : 27.09.2007 addressed to the Secretary, Department of Post l

Harassing staff in the name of Business

BHARTIYA POST

16

NOVEMBER, 2007

Chief PMG has favoured the then Circle Secretary and transferred him three times within two years and posted at Durg eventhough one HSG I Post was lying vacant at Raipur. This shows his undue favouritism extended to rival union.

COPY OF LETTER NO. P/4-2/PAY & PENSION DT. 01.10.07 ADDRESSED TO COM. K.K.N. KUTTY, SECRETARY GENERAL, CONFEDERATION, NEW DELHI

4. One of the Asst Circle Secretary of this union working at Raigargh division has been transferred to Ambikapur on his promotion to LSG even though there was a vacancy at Raigarh.

Sub: Applicability of CCS (Pension) Rules 1972 in respect those appointed prior to 1.4.04 and put on induction training- clarification sought far. Kindly refer to the Dept of pen & PW OM No. 38158/06-P & PW (A) dt 11.10.06 in which it was clarified that due to the request made by the Staff Side of the National council (JCM), the Govt. considered and clarified that the employees who were put on induction training after their appointment prior to 1.1.04 and are paid salary from that date would be covered under CCS (Pension) Rules 1972. So for the Postal employees who were appointed and put on training are paid not salary but stipend only. According to the orders stated in para supra, the officials who are paid salary during training period before 1.1.04 will be covered by CCS (Pension) Rules 1972. This has beneficial only to the IAS, IPS officers who are alone drawing salary for their training period and it is definite that the staff side shall not take up such issues for officers in the JCM. In fact, this order is not beneficial to any Group C or Group D staff. It is requested to take up this case at appropriate level and see the clarification should be applied for those employees who were on training on 1.1.07 and drawn stipend for their training period. Shall I seek your response Comrade,

The Chief PMG is totally unhelpful and resorting vendictive action against the office bearers of this union due to pointing out of certain issues by the Circle Union in person like, a.

Improper utilisation of Gardener

b.

Utilisation of Power Supply from office to quarters portion.

c.

Wrong policy in computerisation programme which ends a stand still and a total misled report sent to Directorate.

d.

Threatening the staff on the pretext of computerisation even after receiving fullest from staff.

e.

Undue favouritism extended to rival union and acting as per their wishes.

In nutshell, there is a total resentment among the staff and apprehension prevailed due to the threatening postures of the Chief PMG. It is told that a number of Group 'B' officers sought voluntary retirement in the recent past due to his abuses and high handed action. It is therefore requested to intervene effectively and set right the situation at the earliest to ensure peace and amity in the circle. A line in reply about the action taken is highly appreciated. Letter No.P/2-13/Sangli dated : 01.10.2007 addressed to the Secretary, Department of Post l Acquisition of Miraj S.R. PO-C/o Sangli Division, in Maharastra Circle. The building of Miraj HO which is functioning now at Miraj S.R. PO is under the possession of Postal department over 110 years and it is centrally located in the corporation of Miraj city. The building is owned to state and if we process for acquisition of the land, it will be a better one for the future construction of departmental building for the HO & its development activities. It is requested to consider the same and reply at the earliest.

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UNTIMELY DEMISE OF COM. RAVINDER NATH SHARMA Our beloved, dedicated intellectual 59 years old leader Com. Ravinder Nath Sharma Circle Secretary, P-III Punjab Circle & his wife Smt. Promila Sharma both died in road accident near Hoshiarpur (Punjab) on 18th Oct. 2007. He ed department in 1967 and served our union in various capacities. He elected Circle Secretary in Sept. 2006. He left behind one married daughter and one unmarried son. Com. Ishwar Singh Dabas, G/S P-IV and Dy. S/G NFPE, Com. Giriraj Singh G/S R-III, Com. Desraj Sharma Ex-G/S P-IV & Ex-Dy. S/G NFPE, Com Hazara Ram Punjab Circle President P-III alongwith other prominent leaders and comrades Punjab & Haryana attended funeral at Chandigarh on 19-10-2007. On the behalf of P-III CHQ Com. Balwinder Singh, Asst. Treasurer CHQ attended funeral. We pay our respectful homage to the departed leader.

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READER'S FORUM P.O. & R.M.S. ANT................a slave? employees of the department to ensure that their retirement benefits are assessed correctly and paid 11. various types of statements/schedules to the Audit and istrative offices. ANT GETS 1. A special allowance of Rs.180/- without any D.A. on it till he renders 16years of service in P/A cadre. Thereafter nothing. 2. Did not get any benefit of fixation of pay of special allowance in placement in the higher scale of pay under TBOP/BCR schemes. 3. Though entitled to be promoted in LSG cadre after rendering 10 years of service as ant, yet no such promotion is accorded for want of sufficient vacancies and thereby did not get any further promotion. 4. Even though there may be vacancies, no promotion is granted to him due to non holding DPCs by the Circles for years together.(e.g.M.P.Circle). 5. The promotional avnues of ant is much limited as lesser posts of APM(A/Cs) of HSG-II/I cadre are created/available. 6. An IPOs though have lesser qualification than ant, get separate scale of pay but ant have no separate scale of pay, AND AS SUCH ant is bound to discharge his duties/ life without charm/thank/renumeration and there is no difference of his service than a slave. HE THINKS OF Will the time come to improve his service renumerations? Com. S.R. Puri Divisional secretary A.I.P.E.U. Class.III, SHAHDOL-484001

THE DEPARTMENT1. Holds an examination for Postal Assistants who have rendered three years of satisfactory service for their selection as P.O. & RMS ants. 2 Appearing in such examination are required to have a vast ing knowledge of the department consisting of FR/SRs,FHB Volumes, financial power rules, vast rules of the department scattered in different manuals/ volumes. 3. On declaration of result, the PA is now called a qualified PO & RMS ant and if there happens to be a vacancy, he is posted against such vacancy as ant. THE ANT DOES 1. All arduous nature of duties which cannot be performed by others. 2. Basic budgeting of the department which ultimately forms the budget estimates of the Department submitted to the Ministry of the Finance and Parliament. 3. The s of the H.O./S.Os and compiling of cash book with a view to ensure that even a single paise of the department is not left uned for4. Fixation and regulation of pay and various type of allowances of the employees working under department. 5. Regulate all type of Personal claims of the employees like MR/OTA/Wages etc. 6. Classify and control the expenditure of the Department in correct heads of s enabling the department to enlight correct receipts and payments to the Ministry of Finance corrosponding to the budget calculations. 7. Calculation and recovers various type of Service/Income/Professional taxes payable by the employees of the department/ of the public who holds the Insurance policies of the Department. 8. Receive Court attachments and comply with such attachments. 9. Maintains the Service book and Leave s of the employees and regulates their services and leave. 10. Process/regulates the Pension cases of the

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NOVEMBER, 2007

DEBATE ON PAY Growth has made pay parity possible KKN Kutty, (Secretary General, Confederation) A wage is considered the product of collective bargaining reckoned with reference to the productivity and profits of an enterprise. Trade unions play a vital role in making the bargain effective from the workers' standpoint. In the case of government employees, though the right to form associations is afforded, the right to strike is denied. Having thus shut out collective bargaining, the periodical wage revision for government employees had been-and continues to be-through the Pay Commission. Even before the Royal Commission (presided over by Raymond Priestly) on UK's civil services propounded the theory of "fair comparison" as the primary principle of wage determination, the First Pay Commission set up by the colonial rulers in the wake of the phenomenal price rise in the post-war economy of our country, had advocated that a fair relativity should be maintained between the rates of pay of civil servants and outside rates, with a caveat that in no case should pay be less than a living wage. The Second Pay Commission, which came into existence in 1957-59, asserted further that comparison should be with the rates of remuneration in enterprises in which personnel problems, viz, recruitment, condition of service etc, are dealt with in a systematic manner. The commission went on to suggest that while at the lowest level, the socio-economic necessity of providing a fair wage or a living wage is to be adhered to, with regard to the highest salaries, retaining persons with requisite talent and qualifications must be an important criterion. The commission approvingly quoted the dictum incorporated in the First Five-Year Plan report that the "wages in public undertakings should not be less favourable than those prevailing in the neighbouring private enterprise". It is also pertinent to note that the Royal Commission was of the view that "fair comparison" as the primary principle of wage determination is not only fair to employees but also to the community at large. For, if the government, which represents the interest of taxpayers, pay what responsible employers pay for comparable work, citizens cannot reasonably complain that they are being exploited. Having stated this laudable principle of wage determination, none of the pay commissions translated it into reality. The 15th Indian Labour Conference (ILC)

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resolution on "need-based minimum wage", baon the Dr Aykroyd formula of a net intake of food which provides 2,700 calories for an average Indian adult of moderate activity, was deliberated at length by the Third Pay Commission and discarded. It is the bounden duty of the government to provide the "need-based minimum wage" computed on the basis of the 15th ILC norms at the lowest level of the government hierarchy, given the fact that the country's economy has ed a growth rate of 89% in recent years and its revenue has gone up considerably, whereby the wage bill as a percentage of tax revenue has come down to 9% today from 21% in 1997-98. In the matter of salaries at the highest level, the government has to be guided by the requirement of retaining persons with talent, ability and qualifications needed for a highly complex job. Some of the large corporate houses in the country pay exorbitant salaries to their executives. This has led to personnel at various levels in government service migrating in search of the fabulous monetary benefits offered by private entrepreneurs. While it would be inadvisable to disregard this fact, the government's decision in the matter will have to be tempered with the equally important requirement of maintaining a reasonable ratio between the minimum and maximum salary. The principle of wage determination for government employees has undoubtedly to be the basis of a fair comparison of wages obtaining in private and public sector undertakings. (-The writer is secretary-general of the Confederation of Central Government Employees & Workers) Consider the perks & job security, too Alakh N. Sharma Globalisation and the consequent stiff competition in the labour and product market has led to a demand from several quarters for the need to have parity in pay and allowances between government/ public sector jobs and those in the private sector. It is argued that in the absence of such parity, there will be a flight of talented and competent manpower from government to private sector, seriously eroding the efficiency of the former. Such a trend is already visible to some extent. Although it should be itted in general that

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such a challenge might exist in a few sectors, such an argument has serious limitations, and is in fact dangerous at this stage of our development. First, the nature of a government job is overwhelmingly that of public utility and non-commercial. That is why such jobs are mostly treated as services and hence the nomenclature 'Indian istrative Service', 'Indian Foreign Service', etc. Most public utilities are heavily subsidized by the government (and, hence, taxpayers' money). In such a situation, it would be erroneous to treat these jobs in the same category in those in the profit-making private sector. This also suggests that while selecting people for government and public sector jobs, the spirit of service should be kept in mind. However, a distinction may be made between public sector commercial undertakings and public utilities. While some parity in crucial jobs (not CEO) between public sector commercial undertakings and private sector may be considered, the social responsibility of the former (eg, lending by commercial banks to the priority sector, etc) should also be kept in mind. Second, most government jobs have many other hidden benefits such as housing, shorter working hours and a higher welfare component (pension, etc). Around 90% of employees in the private sector do not get pension, whereas it is almost universal in the case of government jobs, notwithstanding recent reforms in the pension system. A secretary to the government of India living in a posh Delhi colony with several other perks cannot be compared only in of so-called monthly salary with private sector professionals. That is why the real difference between the two groups may not be as high as is generally thought to be. Further, it should be kept in mind that an overwhelming large percentage are disadvantaged as their counterparts in government. Thirdly, there is almost universal security of job in the government sector, against high risks in private sector. The psychological and mental stress through which professionals in the private sector go through is enormous. Even lower middle and lower level employees in a vast majority of the private sector face extreme uncertainty. Lastly, the very high salary and perks for a small percentage of people is also unethical as well as has the potential of leading to social unrest in a country like India with widespread poverty and where more than half of rural labourers do not get a minimum wage (which is just a subsistence wage).

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And, ironically, there has been a significant growth in consumption by middle and higher income groups. Such a widening social divide is very unhealthy for Indian society and its polity. The incidence of Naxalism and violence in a vast tract of rural India is a manifestation of such acute social and economic deprivation. Therefore, one should not loose sight of these aspects while considering an income and pay policy. There is need for a delicate balance between equity and social stability on one hand, and meeting the challenge of globalisation on the other. Hopefully, the Sixth Pay Commission will not be blindly dictated by market considerations. -The writer is director, Institute for Human Development, New Delhi (-Financial Express : 01-10-07)

List office Bearers of All India Postal Employees Union Group-C M.P. Circle Elected on 23.09.07 President

Shri I.L. Purohit, Dy. Post master H.S.G.-1 Ratlam H.O. Vice Presidents : Shri R.K. Choubey, PRI (P) Sagar Shri M.P. Nema, Chhindwara H.O. Shri Lal Ji Gautom, Rewa H.O. Circle Secretary : Shri S.C, Jain, Tulsi Nagar Bhopal Asstt. Circle Secretaries : Shri C.L. Sarawat PRI (P) Indore Shri Hari Om Chobey, S.P.M. Municipal Colony Khargone Shri Vinod Prajapati, ant Guna Circle Treasurer : Shri S.C. Gupta, Sehore Asstt. Treasurer : Shri T.P. Pandey, Vidisha Organising Secretaries : Shri Jagdish Gothwas, Ujjain. Shri S.R. Puri, Sahdol Shri A.K. Bhatevara, Mandsore Shri R.K. Pachori, Hosangabad

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GOVERNMENT ORDERS l Payment of Dearness Alowance to Central Government Employees Revised Rates Effective from 01-07-2007. I am directed to forward herewith a copy O.M. No.1 (8)/2007-E-(B)/212 dated 11-09-2007 revised from Ministry of Finance, Department of Expenditure on the subject mentioned above for yor information and necessary action. Ministry of Finance F.No.1(8)/2007-E-II(B)/212 Dated : 11-09-2007

OFFICE MEMORANDUM The undersigned is directed to refer to this Ministry's Office Memorandum No. 1 (2)/2007-E-II (B)/ 64 dated 22nd March, 2007 on the subject mentioned above and to state that President is pleased to decide that the Dearness Allowance payable to Central Government employees shall be enhanced from the existing rate of 35% to 41% with effect from 1st July, 2007 2. The provisions contained in paras 3,4 and 5 of this Minstry's O.M. No. 1 (13)/97-E-II (B) dated 3.10.1997 shall continue to be applicable while regulating Dearness Allowance under these orders However, with effect from 01-04-2004, Dearness Allowance is computed on the basis of Basic Pay, Dearness pay, Stagnation Increment and NPA. Provisions contained in para 3 of this Ministry's OM No.1(13)/97-E-II(B) dated 03-10-1997, therefore, stand amended to this extent. 3. The additional installment of Dearness Allowance payable under these orders shall be paid in cash to all Central Government employees. 4. These orders shall also apply to the civilian employees paid from the Defence Services Estimates and the expenditure will be chargeable to the relevant head of the Defence Services Estimates. In regard to Armed Forces personnel and Railway employees separate orders will be issued by the Ministry of Defence and Ministry of Railways, respectively. 5. In so far as the persons serving in the Indian Audit and s Department are concerned, these orders issue after consultation with the Comptroller and Auditor General of India. Ministry of Communication & IT Letter No. 8-1/2007PAP Dated : 12-09-2007 l Setting up of an Economic Cell in the Department of Posts - Items of work to be assigned to the Economic Cell - reg. Vide letter no. 23-6/2005-PE-II dated 17-072007, an Economic Cell was set up in the Deaprtment

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of Posts to improve the quality of economic analysis of the work being undertaken in the Department, to analyse all proposals "from the economic angle, as distinct from the financial point of view", and to make economic analysis an integral part of presentations/ reports, as well as the Annual Plan. 2. The Economic Cell shall perform the following functions: (i) Demand and usage pattern of postal services. (ii) Postal revenue analysis and forecast. (iii) Investment planning and financial projections of Department of Posts based on cost-benefit analysis of all Plan and Non-Plan schemes using opportunity cost and shadow price where necessary. (iv) Appraisal of the Annual Plan, Mid-Term appraisal etc. (v) Economic Analysis and performance of postal units by accessing National Data Centre. (vi) Approach to new Pricing Policies for postal products/services/packages business partnerships. (vii) Economic analysis of Global Business environment. (viii) Other miscellaneous types of work such as: a) Vetting of policy papers prepared by other divisions from economic angle. b) Advice on policies of other Ministries. c) Preparation of Discussion Paper for Planning Commission/Standing Committees. d) Interaction with bodies such as FICCI, CII, ASSOCHAM etc. e) Any other work entrusted by the Department. 3. This issues with the approval of the competent authority. Ministry of Communication & IT letter No. 236/2005-PE-II dated : 05-09-2007 l Role of Assistant Superintendent of Posts new duties and responsibilities - regarding. OFFICE MEMORANDUM This is regarding new duties and responsibilities of Assttt. Supdt. of Posts in the changed scenario of the Department of Posts, and also keeping in mind the need to implement the new technologies at all levels of the Postal business. 2. Asstt. Supdt. of Posts, in post offices as well as mail offices, are the first level managers in the Postal service. The Department, in spite of having

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7. He will constantly monitor the rural operations, talk to local Panchayat Heads so that he is a familiar figure with the village Committees where his Post Office functions. He should meet the Village Hean and other important people to publicize Postal programmes. 8. The role of ASRMs in Mail Offices and Bulk Mail Centres - When attached to Mail Offices or Business Mail Centre, the ASRM will supervise the Distribution of work, making sure that requisite manpower is available. He will monitor the inflow and outflow of mail with a view to rationalize distribution of work. He will review all bags received/dispatched & to be closed. He will continuously review mail arrangements with a view to optimize quick and economical flow of mails. He will liaise with rail, airline and transport authorities wherever necessary. He will identify areas where there is a hold-up of mail and advise the Divisional Head on options available. He will continuously review the quality of sorting so as to advise and also upgrade the abilities of Sorters attached to that Office. If necessary, he will arrange short training session for SAs of his Unit. He will promptly report to Divisional Head cases of accident, break down, shortage of staff, hold-up of mail or any other incident that affects the flow of mail. He will liaise with big mailers and corporates and also set a target for bringing in more mail/revenue. 9. Therefore, the additional role and responsibility of ASP/ASRM will be as follows: 10. MARKETING 10.1 Maintain with corporate customers to solicit new business and providing customer services. 10.2 Take on the job associated with key management in of maintaining , billing, monitoring of business volumes. 10.3 Maintain related databases of the businesses and ability to forecast the mailing pattern and planning for the mailing rush periods. 10.4 Gather business intelligence about the functioning, quality offered and pricing strategies of the competitors. 11. OPERATIONS 11.1 Design operational procedures, build up standard operating procedures for customized solutions and design business packages including cost components for business packages. 11.2 Ability to plan the operations in accordance with the requirement of the customer. 11.3 Have comprehensive understanding of the mail management and mail arrangements in their territory. 11.4 Develop and implement quality control systems in the mail stream and regular monitoring of quality

conferred Gazetted status on this level of officers, has not yet taken full advantage of the additional responsibilities that their new role carries. In order to bring them in tune with the needs of the Department in the present system, it is proposed that their role should be expanded and redefined. 3. As Head of the Sub-Division, the ASPOs will maintain a comprehensive MIS for all Branch Offices and Post Offices. This MIS will contain detailed information of every aspect of each Post Office / Branch Office including revenue earned, expenditure, business earned, SB s and RPLI business, mail statistics etc. 4. He will set targets for individual Branch Post Office and the Sub-Post Office. This target will be assessed in of its potential, with an eye on the total population and kind of businesses carried out in the locality i.e. whether the surrounding population are involved in agriculture or some other business. For this, he will make an assessment of the economic trends in the village or town in which this Post Office exists. This information will also be available in the MIS he will maintain. He will assess the business available in that Post Office, types of mail business and the quality of the delivery of that Post Office, whether it has manpower to carry out its duties in mail processing for delivery or whether it has manpower to carry out its duties in mail processing for delivery or whether it has manpower to carry out its duties in mail processing for delivery or whether it needs to be augmented or reduced as the case may be. 5. In the Post Office under his control, he will assess the status of financial services of SB s. He will also set a target for the Branch Post Master in opening of SB s and marketing of SB s. He will continuously visit SB holders within his jurisdiction and satisfy himself that there are no serious complaints. He will also take views from SB holders as to how to improve the service. If there is IMTS in that Post Office, he will meet the clients and also conduct surveys for improving the business together with the Post Master. He will set targets to the Branch Post Masters for generating PLI business. He will also ensure that all applications received for enrolment in PLI and RPLI are disposed off within 10 days. 6. He will equip himself with all knowledge with regard to technology, software and computers and other programmes available in the Post Office so that he can function as an effective trainer of the staff in the Sub-Division. He should be able to find solutions to simple technology problems faced in the Division under his jurisdiction.

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targets. 11.5 Participate in the quality test and develop a system from customers and maintain such MIS. 11.6 Monitor the delivery efficiency associated with local Post Offices. 11.7 Monitoring of new financial services, international monetary transfer services, electronic fund transfer and rural Postal Life Insurance Schemes and other e-enabled services. 11.8 Assist in promoting Philately amongst schools and colleges. 12. TECHNOLOGY 12.1 Ability to work on the technological solutions for the mail businesses, provide feed-back and implementing these solutions either at postal premises or premises of the customers. 12.2 Implementation/monitoring/supervision of the operation of MPCMs, EFMs (Electronic Franking Machines) 12.3 Monitoring of new financial services, international money transfer services, electronic fund transfer and rural PLI Schemes and other e-enabled services. 13. HRD 13.1 Maintenance of MIS of the Mail Office/Business Mail Centres/Post Office/Sub-Division about staff profile, their workload, substitute arrangement, establishment and TRCA etc. and maintaining data about the growth of business in the Sub-Division. 13.2 Ensure discipline in the office and other statutory job requirements. 14. LIAISON WITH STAKE HOLDERS 14.1 Maintain excellent relations with other service providers like railways, airlines, transport agencies, suppliers and other contractors to ensure availability of services at all time. 15. The duties, as mentioned in above paragraphs, are over & above the duties as mentioned in Postal Manual, Volume VIII. This issues with the approval of the Secretary (Post). Ministry of Communication & IT letter No. 4327/2007-PE-II dated : 30-08-2007 l Amendment to the provisions of Rule 10 of CCS (CCA) Rules, 1965 regarding review of suspension The undersigned is directed to refer to the provisions of Rule 10 of Central Civil Services (Classification, Control and Appeal) Rules, 1965 and to say that the provisions regarding deemed suspension have since been reviewed by this Department. 2. The provisions in Rule 10 of CCS (CCA) Rules

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have been modified and amendment to the same have been notified in Notification No. GSR 105, dated 06-06-2007 published in the Gazette of India, dated 16-06-2007. 3. As per the original provisions of Rule 10 of the CCS (CCA) Rules, 1965, the provision for review within ninety days was applicable to all types of suspensions. However, in cases of continued detention, the review becomes a mere formality with no consequences as a Government servant in such a situation has to continue to be under deemed suspension. It has, therefore been decided that a review of suspension shall not be necessary in such cases. Accordingly, a provision has now been added to sub-rule (7) of the said Rule 10 as follows: "Provided that no such review of suspension shall be necessary in the case of deemed suspension under sub-rule (2), if the Government servant continues to be under detention at the time of completion of ninety days' of suspension and the ninety days period for review in such cases will count form the date the Government servant detained in custody is released from detention or the date on which the fact of his release from detention is intimated to his Appointing Authority, whichever is later". 4. In deemed suspension under sub-rule(2), the date of order of suspension may be much later than the deemed date of suspension. With a view to making these provisions explicit, sub-rule (6) of the aforesaid Rule 10 has now been amended to substitute the words "ninety days from the date of order of suspension". Consequent upon this amendment, it would henceforth be necessary to specifically indicate in the orders of suspension the effective date of suspension. 5. Sub-rule (7) of the aforesaid Rule 10 stipulates says that "Notwithstanding anything contained in subrule (5) (a), an order of suspension made or deemed to have been made under sub-rule (1) or (2) of this rule shall not be valid after a period of ninety days unless it is extended after review, for a further period before the expiry of ninety days." Sub-rule (5) (a) of the aforesaid Rule 10 has, therefore, now been amended to read as follows:"Subject to the provisions contained in sub-rule (7), an order of suspension made or deemed to have been made under this rule shall continue to remain in force until it is modified or revoked by the authority competent to do so." Consequently, the words "Notwithstanding anything contained in sub-rule (5) (a)" stated in subrule (7) of Rule 10 have become redundant and have

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are established and if established, what sentence can be imposed on him. In serious nature of cases like acceptance of illegal gratification, the desirability of continuing the concerned Government servant in service in spite of the serious charges leveled against him may have to be considered by the Competent Authority to proceed with departmental action. 3. However if the charge in the criminal case is of a grave nature which involves complicated questioned of law and fact, if would be desirable to stay the departmental proceedings till the conclusion of the criminal case. This will depend upon the nature of offence and the evidence and material collected against the Government servant during investigation or as reflected in the charge-sheet. If the criminal case does not proceed or its disposal is being unduly delayed, the departmental proceedings even if they were kept pending on of the pendency of the criminal case can be resumed and proceeded with so as to conclude them at an early date so that if the employee is found not guilty, the istration may get rid of him at the earliest if the case so warrants. 4. In the case of Hindustan Petroleum Corporation Ltd. v. Sarvesh Berry [2004 (10) SCALE Page 340], it has been held in Para. 9 that "it is not desirable to lay down any guidelines as inflexible rules in which the departmental proceedings may not be stayed pending trial in criminal case against the delinquent officer. Each case requires to be considered in the back-drop of its own facts and circumstances. There would be no bar to proceed simultaneously with departmental inquiry and trial of a criminal case unless the charge in the criminal trial is of grave nature involving complicated questions of fact and law. The Apex Court has referred to the conclusions given in Para. 22 of Captain M. Paul Anthony's case. 5. It is therefore, clarified that stay of disciplinary proceedings is not a must in every case where there is a criminal trial on the very same charges and the concerned authority may decide on proceeding with the departmental proceedings after taking into consideration the facts and circumstances of each case and the guidelines given by the Hon'ble Supreme Court as mentioned in the preceding paragraphs. 6. All Ministries/Departments are therefore requested to keep in view the above guidelines while dealing with cases of criminal misconduct of Government servants. G.I., Dept. of Per. & Trg., O.M. No. 11012/6/2007Estt. A dated 01-08-2007 l Hon'ble Supreme Court Judgment in Civil Appeal No. 143 of 2001 filed by Shri Surinder Singh against Union of India and others against

therefore, been deleted. 6. In so far as persons serving in the Indian Audit and s Department are concerned, these amendments have been made in consultation with the Comptroller and Auditor-General of India. 7. All Ministries/Departments are requested to please bring the aforementioned amendments of Rule 10 of the CCS (CCA) Rules, 1965 to the notice of all Disciplinary Authorities under their control and ensure that review of the orders of suspension is conducted strictly in conformity with the amended provisions thereof. G.I., Dept. of Per. & Trg. O.M. No. 11012/4/2007Estt.(A) dated 12-07-2007 l Simultaneous action of prosecution in a court and initiation of departmental proceedings The undersigned is directed to refer to the M.H.A. O.M. No. 39/30/54-Ests., dated the 7th June, 1955 and No. 39/8/64-Ests., dated the 4th Sept., 1964 on the above subject which state that prosecution should be the general rule in all cases which are found fit to be sent to Court and in which the offences are of bribery, corruption or other criminal misconduct involving loss of substantial public funds and that in such cases departmental action should not precede prosecution. References are being received in this Department seeking clarification as to whether departmental action can also be taken where the same matter has been taken up in a court of competent jurisdiction for prosecution of the Government servant concerned. 2. What may be deduced from the above instructions is that, in serious cases involving offences such as bribery/corruption, etc., action should be launched for prosecution as a matter of course. The Hon'ble Supreme Court had held in their various judgments the important ones being State of Rajasthan v. B.K. Meera and others [1996 6 SCC 417]. Capt. M. Paul Anthony v. Bharat Gold Mines Limited [1993 3 SCC 679], Kendriya Vidyalaya Sangathan and others v. T. Srinivas [2004 (6) SCALE 467] and Noida Entrepreneurs' Association v. Noida [JT 2007 (2) SC 620] that merely because a criminal trial is pending, a departmental inquiry involving the very same charges as is involved in the criminal proceedings is not barred. The approach and objective in the criminal proceedings and disciplinary proceedings are altogether distinct and different. In the disciplinary proceedings, the question is whether the respondent is guilty of such conduct as would merit his removal from service or a lesser punishment, as the case may be whereas in the criminal proceedings, the question is whether the offences ed against the Government servant

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the judgment and order, dated 27-09-2000 of High Court of Punjab and Haryana at Chandigarh in Civil Writ Petition No. 13280-CAT/2000 I am directed to forward a copy of judgment, dated the 30th March, 2007 on the above subject, delivered by the Apex Court. In this case, the following questions of law have been raised before the Supreme Court : (i) Whether the selection to post of EDDA (now called GDS Mail Deliverer) can be quashed by the Tribunal when minimum qualification prescribed for a Post is middle standard and merit list is prepared on the basis of marks obtained in the preferential qualification, i.e. matriculation, and (ii) Whether the Tribunal is competent to lay down the procedure for selection of a candidate and further empowered to impose conditions and restrict the exercise of the power of the employer in making the appointment as per prescribed rules. 2. The Hon'ble Supreme Court has taken into consideration the following orders issued by the Department: (a) Letter No. 17-366/91-ED & Trg., dated 12-3-1993. (b) Letter No. 19-17/97-ED & Trg., dated 21-11-1997. The Apex Court at P. 10 of judgment has observed that "guidelines/norms/instructions clearly stipulate that if the candidates, who have ed matriculation examination, are available for selection to the posts of EDDA, the selection should be made by the Selection Committee on the basis of the marks obtained by the candidates in preferential qualification (i.e. matriculation) and in the absence of matriculate candidates, the selection has to be made on the basis of essential qualification, viz,. 8th standard. It appears that the CAT as well as the High Court, both have lost sight of the object and import of the Guidelines/Norms/ Instructions, dated 21-07-1998 laid down by a Competent Authority. The CAT is not competent to lay down criteria for the selection and appointment to the post of EDDA. It is the prerogative and authority of the employer to lay down suitable service conditions to the respective posts. In our view, in service jurisprudence, the prescription of preferential qualification not only refers to numeric superiority but is essentially related to better mental capacity, ability and maturity to shoulder the responsibilities, which are entrusted to the candidates after their selection to a particular post. All the more, it is important for efficient and effective istration. The basic object of prescribing a minimum qualification is to put a cut-off level for a

BHARTIYA POST

25

particular job in accordance with the minimum competency required for the performance of that job. The object of prescribing preferential qualification is to select the best amongst the better candidates who possess more competence than the other. Sub-clause (iv) of Clause 3 puts a limit with respect to preferential qualification by way of a clear stipulation that no preference should be given to the qualification above matriculation. Hence, the preferential qualification was considered to be more effective and efficient and also it was a clear assumption that a candidate possessing the same is best suited for the post in question. ………….In Government of Andhra Pradesh v. P. Dilip Kumar and another [(1993)2 SCC 310], this Court in Paragraph 13 held as under :"13…………. There is nothing arbitrary or unreasonable in the employer preferring a candidate with higher qualification for service. It is well settled by a catena of decisions that classification on the basis of higher educational qualification to achieve higher istrative efficiency is permissible under our constitutional scheme". Further in Paragraph 15, it is observed as under : "15…………..It is true that notwithstanding the preference rule it is always open to the recruiting agency to prescribe a minimum eligibility qualification with a view to demarcating and narrowing down the field of choice with the ultimate objective of permitting candidate with higher qualifications to enter the zone of consideration." In view of above stated factual situation and settled position of law, the orders of the CAT as well as High Court cannot be sustained." 3. You are requested to bring the contents of this important judgment to the notice of all concerned for information, guidance and necessary action. If any such case is presently pending before CAT/High Court, the contents of this judgment may be brought to the notice of the concerned CAT/High Court, through CGSC. D.G. Posts No. 19-2/2001-ED & Trg., dated : 14-06-07 l Enhancement of the rates of shoes and chappals for eligible postal staff-regarding. I am directed to refer 5 to para 3 of this office letter of even no dated 03-05-2007, on the subject mentioned above. Some Circles/PSDs have sought for clarification as to whether the enhanced rate for chappals is also applicable to eligible lady employees. In this regard, it is clarified that the upper revised ceiling of Rs. 200/- for chappals would be applicable to both ladies and gents. All other and conditions of the letter dated 03-05-2007, referred

NOVEMBER, 2007

OFFICE MEMORANDUM The undersigned is directed to invite attention to this Ministry's O.M. No. 2(21)/E(B)/ 2004 dated 18-11-2004 regarding reclassification/upgradation of cities on the basis of the population figures of 2001 census for the purpose of House Rent Allowance/Compensatory (City) Allowance to the Central Government employees and to say that consequent upon reconstitution of the area of Banglore Mahanagara Palika and re-naming it as Bruhat Bangalore Mahanagara Palike with the addition of certain areas within its Municipal limits vide notification No. UDD 92 MNY 2006 dated 16-01-2007 of the Government of Karnataka the population of 'Brukat Bangalore Mahanagara Palike' has increased and therefore, qualifies for classification as 'A-1' class city for the purpose of House Rent Allowance/ Compensatory (City) Allowance to the Central Government employees. 2. The President is, accordingly, pleased to decide that the city of Banglore (including existing Urban Agglomeration) shall stand classified as 'A-1' class city for the purpose of grant of House Rent Allowance/ Compensatory (city) Allowance to the Central Government employees posted there. 3. These orders shall be effective from 1st October 2007. 4. The orders will apply to all civilian employees of the Central Government. The orders will also be applicable to the civilian employees paid from the Defence Services Estimates. In respect of Armed Forces personnel and Railway employees, separates orders will be issued by the Ministry of Defence and the Ministry of Railways, respectively. 5. In so far as the persons serving in the India Audit and s Department are concerned, these orders issue in consultation with the Comptroller & Auditor General of India. MOF & DOE OM No. 2(6)/2007-E II (B) dated : 21.09.07

to above, will remain unchanged. This issues with the approval of competent authority. D.G.Posts No.26-2/2006-UPE dated 03-08-2007 l Upgradation of greater Hyderabad Municipal Corporation as A-1 class city for the purpose of HRA/CCA I am directed to forward herewith a copy of Ministry of Finance, Department of Expenditure, New Delhi O.M. No.2 (21)/2007-E.II(B) dated 31st August 2007 on the above subject for your information and necessary action Please acknowledge receipt this communication. D.G.Posts No.4-46/2007-PAP dated 17-08-2007 l Copy of Ministry of Finance, Department of Expenditure O.M. No. 2(21)/2007-E.II(B) dated 31st August 2007. 1. The undersigned is directed to invite attention to this Ministry's O.M. No. 2(21)/2004 dated 18.11.2004 regarding re-Classification/upgradation of cities on the basis of the population figures of 2001 census for the purpose of House Rent Allowance/ Compensatory (City) Allowance to the Central Government Employees and to say that consequent upon re-constitution of the area of Hyderabad Municipal Corporation and re-naming it as Greater Hyderabad Municipal Corporation with the addition of certain areas within its Municipal limits vide notification dated 1604-2007 of the Government of Andhra Pradesh, the population of 'Greater Hyderabad Municipal Corporation' has increased, and therefore qualifies for classification as 'A-1 class city for the purpose of House Rent Allowance. Compensatory (City) Allowance to the Central Government employees. 2. The President is, accordingly, pleased to decide that Greater Hyderabad Municipal Corporation shall stand classified as 'A-1' class city for the purpose of grant of House Rent Allowance/Compensatory (City) Allowance to the Central Government employees posted at Greater Hyderabad Municipal Corporation. 3. These orders shall be effective from 1st September 2007. 4. The orders will apply to all civilian employees of the Central Government. The orders will also be applicable to the civilian employees paid from the Defence Services Estimates. In respect of Armed Forces personnel and Railway employees, separates orders will be issued by the Ministry of Defence and the Ministry of Railways, respectively. l Upgradation of Banglore as A-1 class city for the purpose of House Rent Allowance/ Compensatory (City) Allowance-reg.

BHARTIYA POST

COM. A.PIRAMANATHAN ES AWAY Com. A. Piramanathan, an outstanding leader of P&T movement ed away on the 21st September 2007. He was our former President of AIPEU Gr. 'C' and also Secretary General of NFPTE. He was a man of simplicity, with full knowledge, dedication and devotion for the working class. We deeply mourn the loss of one who was so near and dear to the Postal workers. Our heart felt condolences to the bereaved family .

26

NOVEMBER, 2007

CAPITAL PUBLISHERS 6724, Block No. 10, Pyare Lal Road, Dev Nagar, New Delhi-110005 l Mobile : 0-9811728675 l Tel.: 011-25724981 l Fax : 011-25743714 1. Postman Examination Guide 2. L.G.O. to P.A./RMS Sorter Guide 3. P.O. & RMS A/Cs Guide I & II 4. Solved Paper P.O.A./cs 5. L.S.G. Guide 6. L.S.G. Unsolved Paper 7. H.S.G. Guide 8. H.S.G. Unsolved Paper 9. Postal & RMS Confirmation Guide 10. Inspector PO/RMS, Paper I-V Material 11. Solved paper to IPO/IRM I-IV 12. PSS Gr. B Exam, Material Paper I to IV 13. PSSGr.B Solved Paper I-IV 14. JAO Pt.I Postal Guide I-V- 1600.00 Sol. Paper I-V 15. JAO Pt. II Guide VI-IX 1450/- Sol. Paper 16. SB/SC Aptitude Test Deptt. Books 1. Manual of Office Procedure 2. P&T Manual II (Ch 9-10 & 12) 3. Postal Manual Vol. V 4. P&T Manual Vol. VII 5. Financial Hand Book Vol. I 6. Financial Hand Book Vol. II 7. Appendix V to P.A.M. 8. P.O. Insurance Fund Rules 9. ing Procedure for P&T Motor Serivces 10. Constitution of India 11. G.D.S. Service Rule (Swamy) DICTONARIES 1. The Concise Oxford Dictionary 2. Oxford Advanced Learner's Dictonary 3. Oxford English - Handi, Dictonary 4. Oxford Hindi - English Dictionary 5. Oxford Advance Dictonary Eng. Eng.-Hindi 6. Bhargava's Dictonary Eng.-Hindi 7. Bhargava's Dictonary Hindi-Eng. 8. Oxford Dictionary Thesaurus & world power guide 9. Oxford Progressive Eng.-Hindi Dictonary 10. vk/kqfud fgUnh 'kCn dks'k 11. iz'kklfud vaxsth fgUnh dks'k 12. o`gr fgUnh i;kZ;okph 'kCn dks'k

1- iksLVeSu ijh{kk xkbZM 2- iksLVy DydZ@vkj-,e-,l- lkVZj xkbZM 3- iksLVy@vkj-,e-,l- vdkmaVsaV xkbZM I & II 4- iz'u i= vulksYoM vdkmVsaV 5- ,y-,l-th- eSVhfj;y 6- ,p-,l-th- eSVhfj;y 7- iksLVy@RMS Confirmation xkbZM 8- bUliSDVj P.O./RMS eSVhfj;y isij I-V 9- Solved Paper IPO./IRM I-V (Hindi) 10- PSS Gr. B Exam Material I-IV (Hindi) 11- Solved Paper I-IV PSS (Hindi) 12- JAO Pt.-I (Postal) Guide Paper I-V (Hindi) 13- Solved Paper I-V JAO Part-I (Postal) (Hindi) 14- JAO Pr II Guide Paper VII 400 IX 300 (Hindi) 15- SB/SC Aptitue Guide (Hindi) Publication in Hindi 1- lkj ys[ku vkSj i= O;ogkj 2- Qk;usalf'k;y gs.Mcqd Hkkx I (FHBI) 3- lkekU; fofÙk; fu;ekoyh (GFR) 4- dsUnzh; ewyHkwr iqjd fu;e (FR & SR) 5- dsUnzh; flfoy lsok fu;ekoyh (CCA) 6- dsUnzh; flfoy vkpj.k fu;e (Conduct) 7- vk;dj osru ij (Income Tax) 8- dk;Zxzg.kdky 9- Hkkjrh; n.M lfgrk (IPC) 10- Hkkjrh; lk{k; vf/kfu;e (IEA) 11- n.M izfØ;k lfgrk (CRPC)

100.00 500.00 1000.00 250.00 600.00 60.00 500.00 30.00 500.00 2100.00 500.00 1850.00 800.00 350.00 350.00 400.00 200.00 100.00 250.00 125.00 285.00 150.00 100.00 60.00 75.00 230.00 130.00 535.00 410.00 123.00 330.00 300.00 170.00 170.00 795.00 105.00 300.00 300.00 450.00

CORRESPONDENCE COURSES (HINDI/ENG.) For J.A.O. PARTI, PART II TELECOM, POSTAL IMM, IPO & I.R.M.U.D.C., P.O. & R.M.S., D.T.O. ANT. JE/J.T.O., ASTT.,L.S.G., T.E.S. CLASS II PSS HSG, SOG & OTHER EXAMS. We will give full direction secrets of success, guess papers, model paper & the right techniques to solve the questions & the knowledge on every subject. How to : ask prospectus by sending Rs. 30/- by M.O. ALL INDIA EMPLOYES INSTITUTE Post Box. No. 2660, 6724, Block No.10, Dev Nagar, New Delhi-110005.

Bare Act 1. PO Act. 30/-, 2. SB Act. 15/-, 3. SC Act. 15/4. IPC 100/-, 5. Evidence 50/-, 6. CRPC 160/7. Tribunal Act. 130/-, 8. Consumer Protection Act G.B. Singh 1. Handbook of Inquiry officers P.O., DA, 2007 2. Law of Seniority, Promotion & Adhoc Services-04 Swamys Publications 1. FR & SR Pt. I 300.00 II 145.00III105.00IV88.00V 2. Pension Complition 3. CCS, CCA Rule 4. CCS Conduct Rule 5. Hand Book for C.G.S. 2008 6. LTC 80.00 CEA 7. Made Easy TA Rule 90.00 Leave 70.00 Pay rule 145.00, Pension 8. Commutation of Pension Rule Saving Bank Rules (A.N. Dureja) 1. POSS Pt. I Act. & Rule 2007-08 2. POSS Pt. IA -PPF 2007-08 3. POSS Pt. II-SB Procedure 2007-08 4. POSS Pt. III-SC Procedure 2007-08 5. POSS Pt. IV-SBCO Procedure 2007-08 6. POSS Pt. V Ready Reckoner of Interest & M. Tables 07-08 7. POSS Pt. VI-Handbook for SAS/MPKBY Agents

100-00 500-00 1000-00 100-00 600-00 500-00 500-00 2100-00 700-00 1850-00 100-00 1600-00 350-00 400-00 200-00 200-00 150-00 300-00 200-00 80-00 60-00 25-00 100-00 50-00 200-00

55/340.00 320.00 105.00 225.00 200.00 125.00 170.00 50.00 135.00 60.00 160.00 50.00 160.00 100.00 100.00 70.00 120.00

ASK FOR DETAILED LIST & SEND ORDER WITH ADVANCE BY MO BHARTIYA POST

27

NOVEMBER, 2007

LETTERS FROM DEPARTMENT TO CHQ u Obtaining report from Postmasters before effecting payment to civil contractors-reg. I am directed to refer to your letter No. P/4-1/ Build. dated 24-07-2007 on the above mentioned subject. 2. The matter has been examined. The reported position is as indicated below: i) There is no circular available in this office regarding practice of collecting completion report from the Postmasters for civil works before effecting payment to civil contractors. Also there is no mention in union's letter of any such circular. It is therefore requested to send a copy of any such letter, if any issued in past, to this office for further examination of the case. ii) The complaint of union is of general nature. Case may be examined further on receipt of specific reference of any particular work. Letter No. 6229/SR/07 Dated : 11-09-2007 u Mitigation of 1968-strike disability - case of Shri S.C.J. Mohammad, Retd. SPM, Guntur Division of Andhra Pradesh Circle. I am directed to enclose a copy of letter No. P/ 2-1/Guntur dated 23-08-2007 received from the General Secretary, All India Postal Employees Union Group 'C' on the above mentioned subject. 2. It is requested to look into the matter and furnish a detailed report to this office at the earliest. Letter No. 16-18/2007-SR Dated : 06-09-2007 addressed to Chief PMG, A.P. Circle u Alleged reign of terror in Southern Region, Ajmer in Rajasthan Circle. I am directed to refer to your letter No. Union/ 25-1/Ch.VI dated 27-06-2007 on the above mentioned subject. Based on the report contained in your aforesaid letter, a reply was sent to the Union vide Department's letter of even No. dated 03-07-07. However, the Union is not fully convinced with the Departmental action in this regard and have sent another reference dated 15-08-07 a copy of which is enclosed. 2. It is requested to look into the matter and furnish a detailed report on the Union's reference dated 15-08-2007 ibid to this office at the earliest. Letter No. 16-29/2007-SR Dated : 07-09-2007 addressed to Chief PMG, Rajasthan Circle. u Formation of a new Postal Division at Haridwar in Uttarakhand Circle-reg. Ref.: Your Letter No. P/2-21 dated 9th May,07 Please refer to this office letter of even numjber dated 6th June, 2007 on the subject cited above.

BHARTIYA POST

2. The creation of a separated Postal Division at Haridwar has been found to be infeasible in view of the fact that no new posts can be created for the proposed new Divisional Office, nor can such posts be arranged by redeployment from any post offices. Letter No. 13-3/2004-PE-I Dated : 11-09-2007 u Opening of Holiday Homes at Katra in J&K Circle. I am directed to enclose herewith a copy of letter No. P/2-9/J&K dated 20-08-2007 received from the General Secretary, All India Postal Employees Union Gr. 'C' New Delhi on the above mentioned subject. 2. In this regard, your attention is invited to this office letter No.14-2/2003-Welfare & Sports dated 01-09-2003 regarding delegation of powers to Heads of the Circles for opening of Holiday Homes. 3. It is requested, that appropriate action in the regard may be taken. Letter No.14-3/2007-WL & Sports Dated : 14-09-2007 addressed to Chief PMG, J & K Circle. u Construction of Departmental building for Raman Mandi (LSG) in Bathinda Division, Punjab-reg. I am directed to refer to your letter No. P/217/Bathinda dated 22-03-2007 on the subject mentioned above and to say that reconstruction of departmental building at Raman Mandi is being considered in the current Five Year Plan subject to availability of funds. Letter No.21-1/07-BP-II Dated : 12-09-2007 u Non holding of monthly meeting in Cachar Division, Assam Circle. I am directed to refer to your letter No. P/2-2/ Cachar dated 27-06-2007 on the above mentioned subject. 2. The matter has been examined in consultation with the Circle Office. As reported, monthly meeting with the union has already been held on 26-06-2007. The circle office has ensured to hold regular monthly meetings with the Unions in future. Letter No. 16-56/2007-SR Dated : 11-09-2007

COM. AJAY BHOMIC IS NO MORE Com. Ajay Bhomic 68 years old leader ExS/G Confederation of Central Govt. Employees West Bengal Circle, expired on 19-10-2007. He remained S/G for 6 years at present he was advisor to COC West Bengal. We pay our respectful homage to the departed leader

28

NOVEMBER, 2007

BOOKS FOR POSTAL DEPARTMENT POSTAL MANUALS (PHOTOSTAT COPIES) ORIGINAL VOLUMES - ENGLISH VERSION (Hindi version are also available) 1. Postal Manual Vol. III 86ed 225/2. Postal Manual Vol. IV Part II(A) Appendices/Estts. 300/3. Postal Manual Vol. VI Part-I 85ed 300/Part-II 86ed 250/Part-III 85ed 250/4. Post Office Guide Part.I 85ed 300/5. Post Office Guide Part. II 150/6. Postal Manual Vol. V 2002 250/7. Postal Manual Vol. VII (RMS) 2001ed 125/8. Postal Manual Vol. VIII 300/9. Post Office Act, Saving Bank Act. Saving Certificate Act.-07 35/10. P&T FHB Vol. II 85ed 150/11. Post Office Guide Part IV. 150/12. P&T Financial Hand Book Vol.I Hindi 2006 200/ 13. P.O. Savings Bank Manual Vol. II 100/DUREJA'S PO SSS 1. PO SSS Vol. I 07-08 U.P. 2. PO SSS Part A 07-08 50/3. PO SSS Part II 07-08 160/4. PO SSS Part III 07-08 100/5. PO SSS Part IV 07-08 100/6. PO SSS Part V 07-08 70/7. Handbook for SAS/MPKY Agents 07-08 U.P.

ts 0 ih0 JhokLro dh fgUnh iq L rds a 1- dsUnzh; flfoy lsok isU'ku fu;e 1972 2- dsUnzh; foÙkh; fu;ekoyh (GFR) 2007 3- fQuSUlf'k;y gS.Mcqd (FHB Vol.1) Hkkx&1 lkekU; 06 4- dsUnzh; flfoy lsok,a isU'ku fu;e 1972 ¼ljyhd`r½ 06 5- dsUnzh; flfoy lsok ¼vkpj.k½ fu;e 2007 6- dsUnzh; flfoy lsok fpfdRlk ifjp; fu;e 2006 7- FRSR Hkkx I-II-III 2006 Ed ¼fganh½ 8- dsUnzh; gS.Mcqd 2007 ¼vaxzt s h&fganh½ 9- dk;kZy; i)fr fu;e iqfZLrdk 2006 10- vuq'kklukRed dk;ZokbZ;ka dsUnzh; deZpkfj;ksa ds fy, 05

200 200 200 125 80 125 260 300 200 200

7. Swamy FR SR Part.I (Ref. Book) 06 8. Swamy FR SR Part.II (Ref. Book) 06 9. Swamy FR SR Part.III (Ref. Book) 07 10. Swamy CCS Pension Compilation 07 11. Swamy FHB Vol. I 2006 with Supl. 12. Swamy's CCS (CCA) Rules-07 13. Swamy's CCS (Conduct) Rule-07 14. Swamy TA Made Easy 2004 15. Swamy Pension made easy 07 16. Swamy Pay Rule made easy 06 17. Swamy Leave rule made easy 04 18. Swamy Master guide to FR SR Service Rules 2006 19. Swamy's GPF Rules 2007 20. Swamy's Group Insurance 2007 21. Swamy's Medical Att. Rules 07 22. Swamy's LTC Rules 2007 23. Consumer Protection Act 24. CAT Act 2007 25. Indian Evidence Act 2007 26. Code of Criminal Procedure 2007 27. Indian Penel Code 2007 GENERAL BOOKS FOR OFFICE REFERENCE: 1. Swamy's Brochure on Reservation of SC/ST & OBC in Service 2005 with supp. 2. Bhatia CGHS Compilation 2007 3. Swamy Manual on Disciplinary Proceeding 2006 4. Swamy Establishment & istration 2008 5. Right to Information Act on should know 2007 6.

lwpuk dk vf/kdkj vf/kfu;e

2005 (Digital Ed.) 2006

300/145/105/225/285/200/125/90/160/145/70/195/105/85/200/80/50/110/40/125/90/-

435/295/530/695/120/125/-

GB SINGH PUBLICATIONS : 1. Law of Suspention, Penalities & Departmental Enquires 2005 August 350/2. Hand Book for Inquiry Officers, Presenting Officer & Defence Asstt. 2007 340/3. Hand Book for Disciplinary Authorities 2005 350/4. Commentary on CCS CCA Rules 2006 240/5. Commentary on CCS Conduct Rules 2006 240/6. Law of Seniority, Promotion & Adhoc Service 04 320/7. Digest of Important Case Laws on service matters in 3 Volumes 2003 1480/Hand Book 2008

V.K. BALAN PUBLICATIONS : BETTER YOU KNOW SERIES: 1. Guide to PS Group 'B' Exam. Paper-I-II (for IPOs/General Line Employees) 2004 275/2. Guide to PS Group 'B' Exam. Paper-IV 275/3. Guide to IPO Paper I & II 07-08 325/4. A hand Book of references for Inspectorial Staff (Postal & RMS) 2004 350/5. Guide to Exam for LGO/Sorting Asst. 2006 250/(Prices including Handling Charges) BOOKS FOR IPO/PO & RMS Acctt. EXAM. 1. Kairali Bare Act. on PO Act. SB Act. S.C.Act. 07 35/2. Kairali Master Guide to IPO Paper V 2007ed 200/3. Kairali Unsolved Paper of IPO Exam 89 to 06 90/4. Cr. PC 1973 (English-Hindi) 2007 220/5. Indian Penal Code 1860 (English-Hindi) 90/6. Indian Evidance Act 1872 (English-Hindi) 40/-

8. 9. 10. 11. 12.

Swamy Hand Book 2008 Bahri C.Govt. Hand Book 2008 Nabhi Referencer for C.G.E. 2008 cgjh dsUnzh; lso fu;ekoyh 2008 ukQh dsUnzh; deZpkjh b;j cqd 2008

170/170/170/175/175/-

K.B.S. PUBLICATIONS 1. dSjkyh ekLVj xkbM iksLVeSu 2006ed by

2. 3. 4.

,oa esyxkMZ ijh{kk ch-Mh- ,y- JhokLro (Retd. SSPO)

Kairali Master Guide to IPO Paper V (as per new Syllabus) 2007ed Kairali Syllabus & Unsolved Paper of IPO Exam 89 to 2006

dSjyh ekLVj xkbM ,y-th-vks- ¼iksLVy] NVkbZ vkSj ,e-,e-,l- lgk;d ds fy;s½

110/200/90/300/-

KAIRALI BOOKS SYNDICATE 251/A, Baba Faridpuri, Nr. Gopal Dairy, West Patel Nagar, P.Box No. 6059, New Delhi-110008 Phones : 011-25880816, 25882753, Mobile : 9810353797, E-mail : [email protected]

PLACE YOUR ORDER WITH ADVANCE OF RS. 100/- OR TELEPHONE BHARTIYA POST

29

NOVEMBER, 2007

Consolidated Statement of Income & Expenditure w.e.f. 01-04-2007 to 30-09-2007 (Subject to Audit) Balances on 31-03-2007 = 5377031.53 Receipts Apr-07 = 193339.00 May-07 = 84189.00 Jun-07 = 55969.00 Jul-07 = 62088.00 Aug-07 = 195950.00 Sep-07 = 126329.00 Total = 717864.00 + = 717864.00 Interest of SB s (as per books) = 43814.63 GrossTotal = 6138710.16 Less Expenditure Apr-07 = 217519.55 May-07 = 111814.60 Jun-07 = 140862.50 Jul-07 = 96968.00 Aug-07 = 492691.00 Sep-07 = 105021.00 Total =1164876.65 = 1164876.65 Balances on 30-09-2007 = 4973833.51 Details of Balances as on 30-09-2007 SB A/C Syndicate Bank = 1127834.00 FD A/C Syndicate Bank = 3800000.00 Ticket Purchase = 14930.00 Cash in Hand = 10099.51 Cheque in Transit = 20970.00 Total Balance = 4973833.51 Balance: Rs. Forty nine lakhs seventy three thousand eight hundred thirty three and paisa fifty one only. Sd/Sd/ Treasurer General Secretary Headwise details of Income w.e.f. 01-04-2007 to 30-09-2007 (Subject to Audit) Quota to CHQ = 607047 Quota to NFPE = 19235 B.Post = 78044 Donations = 2000 Sale of waste paper = 438 Publication Sale = 5600 Advt.Charges Recd. = 5500 Total Receipts = 717864 (Rupees Seven lakh seventeen thousand eight hundred sixty four only) Headwise details of Expenditure w.e.f. 01-04-2007 to 30-09-2007 (Subject to Audit) 1 Pay & allowance - G/Secy = 207605.00 Pay 116445 Conveyanc 19410 TA/DA 56750 HQ Allowance 15000 2 Pay & allowance - Dy.GS = 68940.00 Pay 45055.00 Conveyance 2164

BHARTIYA POST

3 4 5

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38

TA/DA 14221 HQ Allowance 7500 TA/DA - Office bearers CWC Expenses Pay - Staff Office Asstt. 36020 Record Clerk 32574 Peon 28578 Sweeper 1500 Bhartiya Post Office maintenance Phone bills Mobile phone bills Elec/Water Charges Conveyance - Treasurer Conveyance - ATR Conveyance - Staff Postage Charges Stationary Charges Sumptuary Photostat Newspaper MR Claim - GS MR Claim - Dy.GS Court Expenses Gifts Agitation Expenses Computer Expenses Strike Tour - TA /DA to CHQ Office Bearers Compilation of Trade Union Facilities Ticket Cancellation Cost of Venture Tarapada Bhawan Renavocation Property Tax to Tarapada Bhawan Refund of quota to NFPE Office Renovation Advocate fees to TBOP/BCR Case Advance to Treasurer Cost of Computer Printing Charges Cost of Air Condition Cost of Reference Books Total Sd/Treasurer

30

= = =

9742.00 149201.00 98672.00

= = = = = = = = = = = = = = = = = = =

95482.00 4940.00 13716.00 27810.00 17598.00 7500.00 9000.00 2371.00 38996.00 2055.30 9857.00 27738.00 2049.00 6926.55 70.80 965.00 2797.00 2997.00 6921.00

=

20969.00

= = = = = = = = = = = = = =

12280.00 1150.00 106907.00 74386.00 4177.00 23596.00 5131.00 40000.00 4000.00 37075.00 2200.00 18800.00 256.00 1164876.65

Sd/ General Secretary

NOVEMBER, 2007

,d vkRefparu dsUnzh; eq[;ky; ¼lh-,p-D;w-½ dh ubZ Vhe dks ,d o"kZ iw.kZ gks x;k gSA vkSj ge pkgrs gSa fd gekjh dk;Ziz.kkyh dh o gekjh vlQyrkvksa dh psouk lacU/kh vkykspuk gks rkfd ge xyfr;ksa dks lq/kkj dj vkUnksyu dks lqugjs Hkfo"; dh vksj ys tk;saA geus ldkjkRed lq/kkj dk iz;kl djds ÞHkkjrh; iksLVß ds lnL;ksa dh la[;k dks ,d o"kZ esa nqxuk dj fn;k gSA gekjh vis{kk gS fd lHkh ekfll if=kdk eaxok,a vkSj bls fujUrj i<+rs jgsaA ftlls gekjh xfrfof/k;ksa o dk;Zdykiksa dh lwpuk lHkh tehuh Lrj ds dfeZ;ksa rd igqapsA igyh ckj geus tks jsthMqvy fjDr inksa dks [kkstk gS os nl gtkj ls Hkh T;knk gSaA vkSj ftUgsa lu~ 1990 ds ckn ls Hkjk ugha tk jgk FkkA ysfdu vc Hkjs tk jgs gSaA blls gekjs Mkd lgk;d] miMkdiky tks dk;Z ds cks> ls ncs iM+s gSa] vo'; jkgr feysxhA vc ,d elkSnk rS;kj djds eU=kh eaMy dks Hkstk x;k gSA ftlls vc Mkd foHkkx dks LØhfuax desVh ls NwV dh flQkfj'k dh xbZ gSA o"kks± iqjkuh leL;k ,y-th-vks- ijh{kk ds dfBu ikB~;Øe dks ljy cukdj fcuk :dkoV ds fujarj Hkjk tk,xkA ,y-,l-th-] ,p-,l-th-AA o ,p-,l-th-A ds inksa dks Hkjus esa rsth vkbZ gSA fu;eksa dh NwV ds dkj.k ,p-,l-th-A o ,y-,l-th- ds inksa dks Hkjk x;k gSA 'ks"k leL;k,sa Mkd funsZ'kky; }kjk lHkh ifje.Myksa ds Mkd funsZ'kdksa o ,-ih-,e-th- LVkQ dks cqykdj gy djus dk iz;kl fd;k tk jgk gSA blds ckjs esa lekjkRed lq/kkj ns[kk x;k gSA LVkQ dh deh dks iwjk djus ds fy, lsok fuo`Ùk deZpkfj;ksa dks vkB ?kaVs ls dke dh M~;wVh ds fy, fu;qDr fd;k tk jgk gSA vkSj oSLVuZ ;wfu;u euh VªkalQj vkSj ikliksVZ dk;Z ds fy, bulSfUVo ds fy, dne mBk, tk jgs gSaA okrkZyki eap tSls lkekf;d cSBd] foHkkxh; dkmafly o vU; eapksa dh deh ds dkj.k dbZ xaHkhj leL;kvksa tSls mi Mkdiky] ys[kkdkj dk elyk] fo'ks"k osru] Mkd?kj o jsyos esy lsok ds ys[kkdkj] ,dy o nksgjs mi&Mkdiky ds pØh; LFkkukUrj.k vfu;fer osru o`f) vkSj ftUgksaus ,y-,l-th- ds inksUufr dks badkj fd;k gS bR;kfn leL;k,sa 'kkfey BHARTIYA POST

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gSaA ge iw.kZ :i ls vk'kkoku gSa fd QSMjs'ku dh ekU;rk ds ckn ge mfpr eapksa ij bu leL;kvksa dks gy dj ikus esa l{ke gksaxsA tgk¡ rd laxBukRed fo"k;ksa dh ckr gS ge lHkh vkxs c<+ jgs gSaA ,u-,Q-ih-bZ- ds lHkh ?kVd vkil esa feyrs gS]a fopkj foe'kZ djrs gSa vkSj fey&tqy dj dk;Z djrs gSa rkfd Mkd dfeZ;ksa dks lq/kkj gks ldsA 14-12-2006 dh ,d fnolh; gM+rky gekjs vkanksyu ds fy, ehy dk iRFkj lkfcr gqbZ gSA mlh tks'k ds lkFk gesa vkxs Hkh c<+uk gSA rkjkink Hkou dk iqu% mRFkku djds mls gksyhMs gkse cukus dh ?kks"k.kk djds tks lkFkh fnYyh vkrs gSa mUgsa fo'ks"k ykHk gksxkA ;s gekjs fy, fo'ks"k miyfC/k gSA ge xoZ ls dg ldrs gSa fd igyh ckj dsUnzh; eq[;ky; lHkh egRoiw.kZ funsZ'kksa o fu;eksa dk lekos'k djds lLrh nj ij ,d iqLrd ÞoSUpjß (Venture) dk foekspu fd;k x;k gS rkfd tehuh Lrj ds dfeZ;ksa dk Kku c<+ ldsA ,d o"kZ esa nks dsUnzh; dk;Zdkfj.kh lfefr dh cSBd djhe uxj o bykgckn esa gqbAZ igyh ckj fdlh egkeU=kh }kjk elkSnk rS;kj djds lHkh dsUnzh; dk;Zdkfj.kh lnL;ksa }kjk foLrkj iwod Z ppkZ djds vkSj loZlEefr ls ikfjr djds NBs osru vk;ksx dks Kkiu i=k lkSia k x;kA igyh ckj ih&AAA dsUnzh; eq[;ky; ds dk;Zfooj.k dk C;kSjk dsUnzh; dk;Zdkfj.kh lfefr bykgckn esa j[kk x;k vkSj bl ij iw.kZ :i ls ppkZ gqbAZ gekjs fy, ;g xoZ dh ckr gS fd tc Hkh] dHkh Hkh 'kk[kk eaMyh;] ifje.Myh; ;k O;fDrxr :i ls tks Hkh i=k ;k leL;k dsUnzh; eq[;ky; dks feyh] geus rqjUr gh mldk mÙkj fn;k o lqy>kus dh dksf'k'k dhA ge le>rs gSa fd gj i=k esa dsUnzh; eq[;ky; ls mEehn gksrh gS vkSj gesa mls iwjk djuk gSA dsUnzh; eq[;ky; iz;Ru'khy gS fd og tehuh Lrj ds deZpkfj;ksa ds lkFk feydj dke djs rkfd vkidks xoZ eglwl gks fd dsUnzh; eq[;ky; ges'kk vkids lkFk gSA bu lc ls mij gekjk iz;Ru gekjh dk;Zi.z kkyh dk lq/kkj djuk gS] dqN dfe;k¡ Hkh gks ldrh gSaA ge xyfr;ksa ls lcd lh[k jgs gSaA ;fn ,slh xyfr;ksa dks ¼'ks"ki`"B5 ij½ NOVEMBER, 2007