1. Oep Application And Guidelines 59683u

 OEP OEPApplication: Application: http://teamsites.ntu.edu.sg/sao/sa/Pages/EventProposal.aspx http://teamsites.ntu.edu.sg/sao/sa/Pages/EventProposal.aspx

Please use templates provided here

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4 Steps Before Application

Application

Before Trip

Post Trip

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Step 1: Before OEP Application • Read Guidelines on OEP • Read OEP FAQ

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Step 2: Application For OCIP Trip •

OEP Recce Trip Application

Recce trip is necessary and approval must be sought from OCIP OIC at least 1 month before the trip.

For all OCIP Trip and Non-OCIP Trip • • • •

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OEP Application Form At least 3 months before the trip Risk Assessment Plan Emergency Evacuation Flowcharts and Important No. Budget (include Projected Income and Estimated Expenditure) NTU Group Travelsure

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Step 2: Application For all OCIP Trip and Non-OCIP Trip •

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MFA Group Member Details form (SAO will your group with Ministry of Foreign Affairs) OEP Registration and Indemnity Form – Hardcopy only Photocopied Certificate(s) of First-Aider(s)

Pre-departure Submission Acknowledgement for Receipt of Travel Subsidy

At least 1 month before the trip

At least 10 days before the trip

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Step 3: After The Trip Required Documents for Project Closure:

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Post-OEP Report

For all OCIP Trip and Non-OCIP Trip

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After Action Review Form (if there is an incident/injury) Statement of 5 high resolution action photos that best depict the trip, with the action photos submission, there’s no need to send photoCD or link.

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For OCIP groups Project write up - NTU Blog (Seeing Beyond Ourselves) Personnel Reflections

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Only for OCIP groups receiving YEP funding •

YEP Report

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YEP Statement of

Send to SAO OIC 2 weeks upon return of trip

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Send to SAO OIC 2 weeks upon return of trip

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Send to YEP within 2 weeks of local project completion 6

Fund Raising • Refer to Guidelines on Grant Applications to seek grants from external organisations • Read Guidelines on Fundraising, Donations/Sponsorships, House-to-House and Street Collections for Charity and Karang Guni Collection (if applicable)

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Guidelines Highlights For OCIP Trip

Conducting recce trip is compulsory for OCIP. Approval must be sought at least 1 month before conducting any recce/reconnaissance trip.

For all OEP Trips

Student organizations must seek prior approval from SAO at least 3 months before a proposed trip. Submit application form and ing doc as per the table listing. SAO grant application is submitted as part of OEP event application. This applies to JCRC applications as well. Grant can only be processed after submission of ‘NTU Group Travelsure’ form Submit post-OEP doc within 2 weeks upon your return

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Guidelines Highlights Trips are opened to NTU full-time students and of the student organizations only. All OEP participants must depart from and return to Singapore together. Travelling from / to a third city, extension of trip, etc. will not be ed. A set of code of conduct should be drawn up and briefed to all participants prior to trip. All participants must observe the code and anyone found infringing the code, esp. defaming the good name of the University will be subjected to disciplinary action. Participation in OEP is voluntary and the University will take no responsibility for any loss or injury sustained during the trip.

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Guidelines Highlights ‘Registration and Indemnity form’  under 21? 2 signatures are needed  list activities and possible risks  Use template

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Post-OEP Report: Personal Reflection Compulsory: OEP ‘Personal Reflection’ to be incorporated into OCIP programme. Each participant to pen down their reflection as part of OCIP; to include this activity for one of the last two evenings.

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